Job Vacancies at Broll

POSITION PURPOSE

Responsible for analysing and reconciling detailed general ledger accounts as assigneKeeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the accurate and timely completion of assigned accounting functions.
• Reviews source documents and records daily transactions. Balances and posts daily write-ups and journals.
• Analysis of balance sheets / income statements generated by accounting system and processing of monthly general ledger journals including (but not limited to) the following:
• Raising of monthly accruals (income and expenditure)
• Reversal of accruals no longer required
• Amortisation write-offs for letting commissions and tenant installations
• Reallocating to appropriate general ledger accounts
• Bad debt provisions
• Reconciles general ledger accounts as assigned.
• Reconciles all balance sheet general ledger accounts assigned to Property Management
• Reconciles all the Regional Bank accounts as assigned
• Investigates and identifies all reconciling items appearing in the Balance sheet and or Bank recon
• Ensures that all reconciling items are showing appropriate ageing on the Balance sheet and or Bank reconciliation
• Ensures that all reconciling items 30 days and older are properly and adequately explained with clear action plans and deadlines
• Ensure that reconciling items older than 90 days are kept at minimal and are flagged as priority items in the risk log.
• Completes various accounting functions in accordance with established policies and procedures, including:
• Prepare monthly financial reports
• Bank reconciliations
• Creditors reconciliation’s
• Preparing trial balances from source documents
• Preparing balance sheets and income statements
• Preparing notes to the reports
• Consolidations
• Preparing monthly group consolidation
• Filing copies of final monthly reports
• Maintaining back ups of accounting package data
• Participate in annual audit
• Complete monthly municipal analysis schedules

Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.

• Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
• Maintains regular contact with other departments to obtain information and/or to correct transactions.
• Assists accounting personnel as needed.
• Keeps management informed of area activities and of any significant problems. Reports the status of all account reconciliations to the Controller.
• Attends and participates in meetings as required.

Assumes responsibility for the integrity of the data produced in the following areas:

• Checks and signs off on all letting commission claims submitted to the landlord
• Check and signs off on all turnover calculations raised on tenants’ accounts
• Checks and signs off on material / complex debtor journals raised (eg exhibition income)
• Performs adhoc checks and audits of data and when required
• Perform petty cash audits
• Checks and signs off on actualization calculations done for rates and insurance

Assumes responsibility for accurate, valid and timely payments to creditors:

• Checks and verifies actual physical invoice to the invoice details captured on the system
• Checks and verifies invoice banking details to details appearing on the physical bank account
• Initiates and coordinates cash transfers between bank accounts where necessary
• Authorising EFT payments on bank

Assumes responsibility for accurate and timely reporting including the following:

• Monthly reporting
• Prepares accurate monthly management accounts (Income statement and Balance sheet)
• This involves working with Property managers in performing an analysis of variances
• Assists in preparation and review of monthly forecasts prepared by Property managers
• Detailed review the forecasts for the assigned buildings and queries sent to Property managers
• Monitors the monthly movements in the forecasts and ensures that there are valid explanations for significant movements (up or down)
• Quarterly and Half yearly reporting
• Prepares accurate quarterly management accounts/schedules
• Adheres to client’s quarterly and half yearly requirements
• Annual reporting
• Assists in review and coordination of annual budgets prior to asset manager review
• Completing all work required for year end audit process
• Adhoc reporting
• Prepares adjustment accounts for sold buildings within stipulated timeframes as per sale agreement
• Assists with any adhoc reporting as and when required

PERFORMANCE MEASUREMENTS

• Accounting documents, records, and reports are accurate, current, and timely.
• Accounting errors or discrepancies are promptly discovered and resolved (or referred).
• Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
• Management is appropriately informed of area activities.
• Accounting functions are completed in accordance with established standards, policies, and procedures.

EDUCATION/CERTIFICATION:

• Matric and accounting diploma / B Comm or similar degree
• Additional accounting or bookkeeping coursework preferred.

REQUIRED KNOWLEDGE:

• Knowledge of basic accounting concepts and procedures including account reconciliation.
• Knowledge of related computer applications.

EXPERIENCE REQUIRED:

• Minimum 5 years of previous accounting experience preferred.

SKILLS/ABILITIES:

• Well organized and detail oriented.
• Good math skills.
• Good attention to detail and accuracy.
• Cooperative and willing to assist others.
• Able to use PC, calculator, and other basic business machines.

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Role overview

In this role you will provide key support to the senior management team and act as a focal point for all departments, such that our offer employees and employers is outstanding quality, day-to-day activity is efficient and work between departments is cohesive. You may also be asked to perform other related duties relevant to the level of your role to meet the ongoing needs of our business.

Key Responsibilities

• Managing the performance and continuous development of the administration team.
• Responsible for ensuring that deadlines are met and within budget.
• Responsible for overseeing and reporting on spend for all sites
• Reviewing & reporting on all sites monthly checklists.
• Ensuring outstanding administrative support across all areas of the business.
• Providing professional support to the Executives
• Continuous improvement of back-office processes and systems to increase efficiency and quality.
• Ensuring compliance with regulations and legislation through robust management of health and safety processes, staff records and data protection.
• Supporting HR and other business wide processes.
• Assisting in Tenders for new business.

Skills

• Able to manage, develop and influence people
• Able to manage projects
• Excellent communicator
• Highly organised and able to effectively manage conflicting and competing priorities
• Proficiency in Microsoft Office (Word, Excel, Power point, Outlook)
• Problem-solving skills
• Decision-making ability
• Ability to motivate others
• Team working skills

Knowledge and qualifications

• Extensive administrative experience
• Experience of leadership and management of support services
• Professional approach
• Flexible with the ability to work around changing business needs
• Team player

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POSITION PURPOSE

Responsible for cleaning and maintaining the building, equipment, fixtures, and furnishings. Performs routine cleaning including vacuuming, sweeping, and mopping floors; dusting; washing walls, doors, and windows; and emptying trash. Assists service personnel as needed.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the effective performance of assigned cleaning functions.
• Vacuums, sweeps, and mops floors.
• Washes and dusts walls, tables, doors, light fixtures, vending machines and windows.
• Cleans and disinfects toilets, urinals, showers, tile floors, and other fixtures.
• Fills soap, toilet paper, and towel dispensers regularly.
• Empties trash containers as needeMaintains waste receptacles and ensures that they are clean.
• Picks up litter (inside and outside) as necessary.

Assumes responsibility for establishing and maintaining effective communication, coordination, and working relationships with Company personnel, management, and service providers.

• Assists Company personnel and service providers as needed.
• Keeps management informed of area activities, any significant problems, and cleaning concerns.

Assumes responsibility for maintaining courteous, professional relations with clients and the general public.

• Assumes responsibility for related duties as required or assigned.
• Performs miscellaneous cleaning and specially requested tasks as assigned.
• Maintains facility security.

PERFORMANCE MEASUREMENTS

• Building facilities and equipment are clean, neat, and well maintained.
• Cleaning functions are safely and timely completed in accordance with established standards, schedules, and procedures.
• Cleaning needs and problems are promptly identified and resolved or reported.
• Cleaning functions are well coordinated with Company operations. Assistance is provided to other personnel as needed.
• Management is appropriately informed of area activities and of any significant problems.
• Effective, courteous relations exist with Company visitors, vendors, and clients.

EDUCATION/CERTIFICATION:

• Matric

REQUIRED KNOWLEDGE:

• Knowledge of basic cleaning techniques and cleaning procedures.
• Understanding of related safety and OSHA requirements.

EXPERIENCE REQUIRED:

• Previous cleaning/janitorial experience helpful.

SKILLS/ABILITIES:

• Attentive to detail.
• Able to follow directions and work well independently.
• Ability to work weekends and evenings.
• Able to use basic cleaning tools, including vacuums, mops, brooms, etc.

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POSITION PURPOSE

Responsible for performing a variety of accounts payable and related clerical duties. Receives, sorts, and proofs accounting documents, and posts totals. Matches invoices to appropriate authorizing documents. Codes invoices with appropriate general ledger account numbers and related project and budget codes. Inputs invoice information into automated accounts payable application. Performs arithmetic calculations and reviews internal records. Prepares reports and maintains records and files as needed. Completes collections and deposits of accounts receivable items. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the accurate and timely performance of accounts payable functions.
  • Reviews source documents and matches purchase orders, invoices, and receiving documents.
  • Codes invoices to appropriate general ledger accounts.
  • Determines optimum payment dates and takes advantage of all discounts on invoices.
  • Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
  • Ensures that approval authority is in accordance with purchasing policies.
  • Processes payments and obtains authorized signatures.
  • Performs accounting duties in accordance with established Company policies and procedures.
• Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
• Assumes responsibility for establishing and maintaining effective business relations with vendors.
  • Researches and resolves vendor problems and billing discrepancies.
  • Answers vendors' questions or refers them appropriately.
  • Maintains and projects the Company’s professional reputation.
• Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.
  • Assists Accounting Department personnel as needed.
  • Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the Controller.
  • Maintains regular contact with other departments to obtain information and/or to correct transactions.
• Assumes responsibility for related duties as required or assigned.
  • Ensures that work area is clean, secure, and well maintained.
  • Performs general accounting duties as needed.
  • Maintains confidentiality.
  • Completes special projects as assigned.

PERFORMANCE MEASUREMENTS

• Accounts Payable functions are accurate, current, and timely.
• Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
• Accounting duties are performed in accordance with established procedures and standards.
• Good communication and coordination exist with Company personnel. Assistance is provided as needed.
• Effective business relations exist with suppliers and vendors.
• Management is appropriately informed of area activities.

QUALIFICATIONS

• Education/Certification: Matric.
• Additional bookkeeping qualifications and / or courses preferred.

REQUIRED KNOWLEDGE

• Knowledge of Company purchasing policies.
• Understanding of basic bookkeeping concepts and procedures.
• Knowledge of automated accounts payable applications.

EXPERIENCE REQUIRED

• One to two years of previous accounts payable experience preferred.

SKILLS/ABILITIES

• Well organised, accurate, and attentive to detail.
• Good math skills.
• Cooperative and willing to assist others.
• Able to use accounting software and spreadsheets.

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Position Overview:

The Property Analyst will play a crucial role in our organization by conducting comprehensive analyses of commercial and industrial properties, formulating investment packs, and providing accurate valuations. This position offers a unique opportunity to contribute to the success of high-stakes real estate transactions through diligent research and analysis.

Key Responsibilities:

• Conduct thorough market research to identify potential investment opportunities in the commercial and industrial real estate sector.
• Analyze financial statements, lease agreements, and property data to evaluate the financial performance of assets.
• Formulate detailed investment packs, including property summaries, financial models, and risk assessments, to support decision-making processes.
• Collaborate with the brokerage team to assess property value and develop strategies to maximize returns for clients.
• Provide accurate and timely valuations for commercial and industrial properties, considering market trends and property-specific factors.
• Stay abreast of industry trends, market dynamics, and regulatory changes that may impact property values.
• Assist in due diligence processes, ensuring all relevant information is considered in the valuation and investment analysis.
• Maintain strong relationships with clients, investors, and industry professionals to enhance business opportunities.

Requirements:

• Bachelor's degree in Real Estate, Finance, or a related field is advantageous
• Qualified Professional Valuer with a minimum of 1 year of relevant experience in commercial and industrial real estate valuations
• Strong analytical skills with proficiency in financial modelling and valuation techniques.
• Knowledge of market trends, property laws, and regulations.
• Excellent communication and presentation skills
• Ability to work independently and collaboratively within a team.
• Detail-oriented with a focus on delivering high-quality, accurate analyses.

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JOB SUMMARY

Provides ongoing management of real estate transaction activities across Tenant Rep for commercial and industrial transactions across multiple industries, including but not limited to financial, energy, pharmaceutical and IT sectors.

Prepares, recommends, and implements a portfolio-wide transaction strategy for acquiring and disposing of real estate properties.
Coordinates field resources and other stakeholders in the execution of lease renewals, new site acquisitions, disposition of surplus space through subleasing, sale renewals, early lease termination, and more.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Implements real estate plans with an understanding of the clients’ strategic real estate goals.
• Assists with project initiation and scope definition, prioritization of assignments, and adherence to client-driven priorities, commitments, and milestones.
• Concurrently acts as landlord/seller agent and tenant/buyer agent and effectively negotiates the business terms and conditions for a wide variety of commercial real estate products, including land, office, retail, industrial, energy, financial and Information Technology sectors.
• Coordinates field broker selection and other required resources, subject matter experts, and business partnerIf necessary, facilitates client review and approval of proposed team resources for the purpose of transaction execution.
• Drafts and creates a large variety of analyses and relevant documents, including but not limited to: project initiation, market comparable reports, Requests for Proposals (RFPs), proposal comparison packages, letters of intent, and broker's opinions of value.
• Coordinates the negotiation of sales through a field broker.
• Negotiates leases and lease amendments.
• Monitors lease expirations.
• Negotiates lease renewals within prescribed timeline.
• Locates and acquires new properties to meet client's requirements and timeline.
• Disposes of surplus properties within prescribed timeline.
• Understands how to review, analyze, and interpret financial analysis templates including book and cash flow projections, NPV (net present value), and/or IRR (internal rate of return) financial analyses to enable clients to make more informed decisions.
• Works closely with internal Cushman & Wakefield | Broll service lines and/or client's Project Management, Facilities Management, Alliance, Marketing and Operations teams to ensure integration between the service lines.
• Closely tracks all transaction activity (commissionable and non-commissionable), prepares commission forecasts and vouchers, and accounts for all savings results achieved on behalf of clients.
• Monitors and maintains a real estate project tracking system to ensure timely transaction completion.
• Prepares reports and makes presentations to relevant parties.
• Adheres to all regulatory real estate agency requirements.
• Ensures compliance with Broll’s corporate policies as they relate to identifying and mitigating potential conflicts of interest.
• Resolves landlord and tenant disputes.
• Other duties may be assigned.
• Complete all mandatory client specific on-boarding and training as required.

SUPERVISORY RESPONSIBILITIES

• No formal supervisory responsibilities in this position at this time, however this may be amended at the discretion of the Managing Director or Operations Manager
• Provides assistance and oversight such as technical guidance, and/or training to co- workers.
• May lead project teams and/or plan, and supervise assignments of lower level employees.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

• Bachelor's degree from four-year college or university and a minimum of three years of related experience and/or traininReal Estate or Business-related degrees are preferred, unless if demonstrable real estate transaction experience is evident
• A post-graduate qualification preferred
• International transaction experience would be advantageous

CERTIFICATES and/or LICENSES

• Valid Fidelity Fund Certificate and qualification as a Property Practitioner

COMMUNICATION SKILLS

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills.
• Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to effectively present information in summarised and eye-catching formats

FINANCIAL KNOWLEDGE

• Requires advanced knowledge of financial terms and principles.
• Able to conduct advanced financial analysis.

REASONING ABILITY

• Ability to comprehend, analyse, and interpret complex documents.
• Ability to solve problems involving several options in situations.
• Requires advanced analytical and quantitative skills.

OTHER SKILLS and/or ABILITIES

• Advanced computer software application (Microsoft Excel, Word, PowerPoint, Outlook, etc.) and Internet navigational skills.
• Strong interpersonal and organizational skills with ability to manage multiple projects simultaneously.
   

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POSITION PURPOSE

Responsible for planning, directing, monitoring, and managing services and processes to support the Facilities Management teams and services contracts to ensure that the operations of Hard and Soft Services are delivered in accordance with contractual obligations. These operational activities will evolve in line with business trends.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Operations

• Collaboration with all Service Zones is crucial to ensure that all critical services are planned and delivered in compliance with the PPP and EDM agreements.
• The Soft Service Supervisor is responsible for both strategic planning and day-to-day operations.
• Maintain and improve the quality of Soft Services.
• Oversees client service delivery, procures services, manages third-party service contracts, and directs maintenance processes.
• Participate actively in continuous quality improvement and design rules and methods to improve third-party supplier and subcontractor service delivery.
• In charge of efficiently managing and developing the Soft Services teams.
• Responsible for carrying out the FM strategy throughout the soft services and engineering zones in order to achieve best practices and compliance within the timeframe.
• Takes complete responsibility for managing soft services in accordance with contractual criteria.
• Responsible for executing the FM strategy throughout the soft services and engineering zones in order to achieve best practices and compliance within the service delivery environment.
• Monitors and assesses ongoing facility management initiatives, contract compliance, and quality control.
• Coordinates assigned tasks with other departments and outsourced contractors.
• Assumes responsibility for establishing and sustaining excellent tenant relationships.
• Assumes responsibility for associated duties as required or assigned.
• Ensures that the workplace environment and grounds are clean, secure, and well-kept.
• Complete routine audits at a frequency ensuring the contractual requirements are fulfilled, at timelines based on the Business needs.
• Developing, advising, managing, and improving the facilities management policies and procedures and ensuring compliance.

Contract Management

• SLA reporting and developing action plans to ensure that SLAs are met/exceeded.
• Ensure that contract deliverables are fulfilled by understanding the significance of managing the site and the services offered to avoid the chance of penalties being levied.
• Reports are submitted timeously in accordance with the company's contractual obligations.
• Ensure that facilities management service delivery vendors meet organizational requirements and objectives and that those services are fully scoped and compliant with contractual service level agreements.

Compliance

• Managing and ensuring compliance including standard operating procedures, and statutory requirements (health and safety) guidelines.
• Ensures that OHSA requirements are effectively implemented.
• Comply with all relevant sections of the Quality Assurance Audit and assist the QMS team in auditing the contracted soft services provided.
• Conduct risk audits with the view to identifying operational risks and developing strategies to eliminate or mitigate these risks.
• Managing vendor compliance in line with Service Level Agreements.
• Awareness of any specific hazards in the workplace and ensuring that refresher training of staff occurs.

Finance

• Manages the budget for Soft Services.
• Constantly reviewing costs to identify any areas where cost efficiencies can be optimized.
• Ensures that facilities operations are cost-effective, efficient, and within established budget constraints.

Reporting

• Timeous submission of all reports, with supporting documents, are prepared and submitted timeously, in line with Info SLS standards.
• Thereby ensuring compliance with the monthly contractual obligations of the Business.

Business Development

• Proactively manage the quality of service and introduce innovations in line with market trends.
• Continued improvement across all aspects of catering and cleaning services through innovation and efficiencies.
• Evaluate ideas for improved opportunities for services and make the necessary recommendations.
• Development of a soft services improvement plan (if necessary) for each service.

People Management/Leadership

• Assumes responsibility for establishing and maintaining effective working relationships with both internal and external stakeholders.
• People resource management - including coaching, development, and employee engagement.
• Responsible for the leadership of all employees including effective resource management, recruitment, development, coaching, and performance management.
• Ensuring that HR procedures are followed when addressing performance-related matters in line with policy and procedure.
• Arrange and attend monthly and quarterly review meetings with Managers of all Sub Contractors.

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

• A degree in Facilities Management or any other related degree.
• Matric certificate
• Minimum of 5 years of work experience in a senior managerial role within the FM industry.
• 10 years of relevant work experience in a Service Related industry

SKILLS REQUIRED:

Contract administration.

• Business planning at both strategic and operational levels.
• Track record of success with strong client relationships: - Ability to build strong relationships with customers and manage their expectations.
• Financial skills - Experience in managing budgets effectively.
• Analytical skills - Ability to understand data, spot trends and prepare reports.
• People Management and Leadership skills
• MS Office (Microsoft Word, Excel, PowerPoint, OneNote, Outlook, Teams-Zoom).
• Planning and organizing skills - Experience in forward planning and achieving targets
• Communication skills (Written & verbal) - Excellent communication and negotiation skills.
• Leadership - Mentoring & coaching
• Diplomatic and able to handle and control difficult situations.
• Project management - Experience in writing and presenting reports

COMPETENCIES

• Attention to detail
• Decision making
• Problem-solving
• Sense of urgency
• Customer focussed
• Deadline and results-driven
• Diversity management
• Displays Initiative
• Highly proactive and self-motivated, capable of handling multiple tasks.
• Team player
• Clear thinker with the ability to flex to the demands of the role
• Proven strategic thinker with ability to facilitate change where necessary.