Job Vacancies at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

• The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors’ within the Department.

This includes, but is not limited to:

• Administrative and secretarial support;
• Relations Management and liaison
• Stakeholder and user engagement;
• Efficient handling of correspondence and related communication;
• Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
• Act as secretariat for committees and meetings;
• Financial administration
• Handling all travel arrangements and logistics for business travel;
• Assist with departmental publications, eg Newsletter;
• Managing ad hoc projects.
• Understanding of Higher Education landscape

MINIMUM REQUIREMENTS:

• A three-year secretarial/office administration diploma or a relevant three-year qualification;
• A minimum of three years’ secretarial/relevant experience, ideally in the office of a senior manager which includes:
• Office administration/management;
• Financial administration and management;
• Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
• At least one-year secretarial experience in a senior manager’s office in an academic environment.

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RESPONSIBILITIES: 

• To maintain a healthy and safe work environment for personnel, students and visitors at the University of Pretoria; 
• To ensure that the University functions within the prescripts of the Occupational Health and Safety Act, Act 85 of 1993 and associated legislation. 

MINIMUM REQUIREMENTS: 

• 3-years National Diploma in Occupational Health & Safety, Safety Management or any relevant qualification with 2 years of experience as an OHS officer /Coordinator/ Disaster Management officer or; 
• Grade 12 with 4 years of experience as an OHS officer /Coordinator/ Disaster Management officer; 
• Valid driver’s licence. 

ADDED ADVANTAGES: 

• OHS Legal liability or related course; 
• Incident investigation course; 
• HIRA / Risk assessment course; 
• Registered with a professional body (i.e.) SAIOSH/ SACPCMP or OHS Certificate. 

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RESPONSIBILITIES

The successful candidate will be responsible for but not limited to the following:

• ensuring that the ethos, vision and mission of the Faculty are aligned with that of the University;
• ensuring that the Faculty meets its strategic goals and performance targets;
• providing strong academic leadership and enhancing the Faculty's academic stature;
• marketing the Faculty, undertaking fundraising and promoting regional, national as well as international liaison with alumni, other academic institutions, research organisations, professional bodies, government and the community; and
• creating an environment conducive to research, teaching and learning excellence and community engagement in the Faculty.

MINIMUM REQUIREMENTS

• Doctorate with specialisation in the broad field of Education.
• The candidate must possess the requisite qualifications and experience to be eligible for appointment as a full professor at the University of Pretoria, the assessment of which is based on several factors, including teaching, research and postgraduate supervision, community engagement, academic administration and academic citizenship.
• A minimum of five (5) years of senior management experience in a higher education institution.
• Proven managerial expertise, skills and competencies in all areas required to manage the Faculty, including knowledge of and experience in finance, human resources, marketing and engagement.
• Proven experience in generating external funding.

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Designing, developing and implementing a fully online academic programme that focuses on the professional development of academic staff in higher education and other post-school institutions of learning
• Managing the administrative, logistical and financial aspects of the project in collaboration with the Head of Department
• Coordinating a collaborating team of subject matter experts, teaching assistants and tutors
• Liaising with internal and external stakeholders such as UP Online and HEPSA
• Assuring the quality of all aspects of the project, including the academic integrity of the envisaged programme
• Reporting and drafting documentation, among other relating to external accreditation processes
• Facilitating learning in an online environment
• Conducting research and scholarship of teaching and learning (SoTL)
• Providing postgraduate supervision
• Offering and coordinating other education programmes as per the needs of the Faculty.

MINIMUM REQUIREMENTS:

SENIOR LECTURER

• Relevant Doctoral degree, preferably with a focus on academic staff development, curriculum development, adult education, teaching and learning, or higher education;
• At least 3 years’ experience in higher education, including teaching and/or professional staff development;
• At least 1 publication in a scientific journal;
• Evidence of conference papers delivered;
• Experience in academic administration;
• Evidence of working with external stakeholders in a transdisciplinary manner 
• Familiarity with online and/or hybrid teaching and learning environments.

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Manage the day-to-day activities of the Vetbox booking system
• Approve new users;
• Provide training and update training documentation;
• Programme clinic venues as per veterinary modules;
• Maintain clinic bookings during the year;
• File elective reports form private veterinarians and report on the students progress;
• Generate final reports upon completion of students clinical year; and
• Assist module coordinators during the module.
• Manage the day-to-day functions and activities conducted on the patient information management system such as:

Initial implementation;

• Access control;
• Loading new procedures;
• Setup and maintaining appointment schedules;
• Training of users;
• Maintenance of catalogues and tables;
• Price increases; and
• Liaise with the service providers.

MINIMUM REQUIREMENTS:

• Diploma in Veterinary Nursing (DipCurAnim or Dip Vet Nursing) or BVetNurs or equivalent qualification;
• Registration as Veterinary Nurse with the South African Veterinary Council;
• Experience in veterinary nursing and clinic management; and
• Experience in hospital or clinic information systems.

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Administration and maintenance of the financial aid system;
• Providing user support and training to all staff, in particular to the Financial Aid Office;
• Testing of all new enhancements, bug fixes and new patches and upgrades before they are put into production;
• Performing and assisting in audits relating to security controls and the validity of data;
• Managing data including validation and data integrity;
• Providing data and reports to users and managers.

MINIMUM REQUIREMENTS:

• Relevant Bachelors/BTech Degree;
• Four years’ experience in system administration;
• Experience in student finance.

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RESPONSIBILITIES:

The successful candidate will be responsible for:

• Teaching various modules within the School, with preference given to public financial management teaching;
• Publishing scientific articles and papers in high impact international journals;
• Demonstrating an in-depth understanding of own specialisation to enable the development of new knowledge, innovation and understanding within the field;
• Preparing and submitting research and training proposals and applications to external bodies, e.g. for funding and accreditation purposes;
• Demonstrating involvement in professional activities where applicable;
• Supervising postgraduate students;
• Mentoring junior and senior academic staff;
• Performing administrative duties as delegated by the Head of Department;
• Liaising with stakeholders; and
• Participating in the School’s community programmes (short courses and consultations).

MINIMUM REQUIREMENTS:

Professor:

• A Doctorate in Public Administration/Public Affairs or related public policy area;
• Experience of teaching at postgraduate and undergraduate levels at a higher education institution for a minimum of 8 years;
• Experience in the development/reform of teaching modules, or curricula;
• An established national and international profile with active networks;
• Evidence of an established research focus as an independent researcher in national and international peer reviewed journals; and
• Evidence of Master’s and Doctoral supervision to completion.

Associate Professor:

• A Doctorate in Public Administration/Public Affairs or related public policy area;
• Experience of teaching at undergraduate and postgraduate levels at a higher education institution for a minimum of 5 years;
• An established national profile with active networks;
• Evidence of an established research focus as an independent researcher in national and international peer reviewed journals; and
• Evidence of Master’s supervision to completion and early evidence of Doctoral supervision.

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The incumbent will be responsible to:

• Provide input with the design and implementation of UP remuneration and benefit programs to meet its objectives for internal equity and external market competitiveness;
• Provide support into the salary review process with regards to market research and benchmarking, analysis on trends, and the facilitation of information;
• Respond to inquiries by staff members and colleagues and Retirements fund with regard to:
• Group life assurance;
• Trust funds;
• Disability claims;
• Injuries on duty.
• As part of the HR Team and as directed by the Manager: Remuneration and Benefits, implement and assist in the following areas;
• Provide input towards policy design and development via Line Manager;
• Provide operational and administrative support in the section;
• Provide training on remuneration and benefit related operations to HR staff;
• Assist the payroll Division with queries on an ad hoc/monthly basis;
• Advise on and ensure compliance with relevant policies, procedures, processes, Service Level Agreements and legislation (Internal and external);
• Diligent recording of all improvement ideas and implementation thereof.
• Conduct market research together with the analyzing thereof with a view to determine the appropriate pay levels and benefits for jobs;
• Analyze and verify the accuracy of information and make recommendations;
• Provide medical aid support administration for pensioners including:
• Maintaining monthly adjustments or corrections;
• Assisting with all pensioner inquiries;
• Completion and payment of correct council contributions;
• Provide timely information to the Department of Finance regarding council contributions;
• Provide accurate information to medical aid funds regarding council contributions;
• Adjust pension contributions as required.
• Ensure that Remuneration and Benefits sites are relevant and updated at all times;
• Assist and provide required documentation and information for resolving audit inquiries.

MINIMUM REQUIREMENTS:

• B. Com Degree or B. Tech degree with Financial Management or related field;
• A total of Four (4) years (of which 3 complete years must be in the following:
• Experience in remuneration and benefits,
• incentives and
• pension fund administration

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The incumbent will be responsible to:

• Design, implement, and manage Policies, Procedures and systems and processes for organisational design, development and job evaluation.
• Design and review organisational structures and processes.
• Design a methodology for job creation and job evaluation by evaluating and updating policies, procedures, and processes.
• Source appropriate systems for organisational design and job evaluation.
• Implement and manage the system and processes for job creation and job evaluation.
• Diagnose organisational design requirements and prepare project proposals and plans concerning relevant strategic, tactical, and operational interventions.
• Assist Line Managers with organisational structure design, reviews, and implement required interventions.
• Design, implement, and maintain the online job description system.
• Ensure compliance of job evaluation and organisational design with legislation and corporate governance including policies and procedures.
• Build and maintain related networks to keep abreast of new technologies and resources.
• Constitute the job evaluation committee according to the job evaluation policy.
• Oversee the training and provide refresher training to members of job evaluation committees.
• Develop relevant frameworks and ensure alignment and compliance to approved frameworks.
• Assist Line Managers and HR Business Partners and Officers with writing of job descriptions, the preparation for job evaluations.
• Provide required reports on Organisational design, development and Job Evaluation matters.
• Coordinate Job Evaluation and related Committee meetings.
• Conduct research and benchmarking initiatives and assist with the identification, development and implementation of best fit Organisational Development trends, strategies, methodologies, interventions, tools and processes.
• The development and design of organisational development interventions in order to effectively manage conflict, build teams within the workplace and to build culture that is aligned to the University's strategic objectives.
• The facilitation of change management interventions.
• Assist with the coordination of the Organisational Development Division's psychometric assessments.
• Assist the Organisational Development Division with regards to the development and implementation of guidelines about psychometric assessments, competency-based assessments.
• To ensure that assessment practices are aligned with professional standards and in line with the Health Professions Council of South Africa (HPCSA) guidelines.
• The implementation and administration of psychometric and competency assessments scores and the provision of assessment reports and feedback to clients on assessments.
• The provision of an analysis, interpretation, observations, recommendations, and action plans based on employee results, including organisational assessments (development, succession planning, team building, labour relations, recruitment and selection).

MINIMUM REQUIREMENTS:

•  Honour’s degree in Industrial Psychology or Organisational Psychology or a relevant field within Human Resources.
• A total of five (5) years’ experience in the following:
• Specialist experience in organisational design and job evaluation which should include facilitation and management of strategic organisational design and job evaluation projects and interventions:
• Organisational Development.
• Climate and culture assessments.
• Psychometric assessment.

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Primarily teaching in Legal Practice, but may also be required to present any of the modules offered by the Department of Procedural Law, in order to meet the needs of the Department as required, at both undergraduate and postgraduate level;
• Conducting academic and scholarly research;
• The development of new knowledge, innovation and understanding within the field;
• Supervising master’s students;
• Mentoring students at both undergraduate and postgraduate levels;
• Performing academic administration and management;
• Performing other duties as delegated by the Head of the Department.

MINIMUM REQUIREMENTS:

• A South African LLB degree;
• An appropriate Master’s degree;
• Relevant tertiary teaching experience will be a strong motivation;
• Two accredited publications in the last three years will be a strong recommendation;
• Evidence of community engagement being embedded in the research and/or teaching;
• Relevant academic administration experience will be a recommendation.