Jobs at H Systems (Pty) Ltd

JOB PURPOSE

• The purpose of the role is to maintain accurate financial records, preparing financial statements, and ensuring compliance with accounting principles and regulations.  The position involves analyzing financial data, reconciling accounts, supporting budgeting, and forecasting activities.

KEY PERFORMANCE AREAS

• Financial Administration.
• Financial Reporting.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES 

FINANCIAL ADMINISTRATION

• Maintain accurate and up to date records of financial transactions in accordance with IFRS and company policies.
• Perform general ledger reconciliations to ensure accuracy and completeness of financial data.
• Monitor and reconcile bank accounts daily, ensuring accuracy of cash balances.
• Assist the CFO with the preparation for external financial audits for the group.
• Provide ad hoc analysis and support to the accounting department and other functional areas as needed.
• Prepare and submit VAT 201 calculations and audit packs.
• Review weekly payments and load payments on various banking systems for authorization.
• Maintain the ERP system and ensure data integrity.
• Oversee the accounts’ payable function, ensuring accurate and timely processing of invoices and payments.

FINANCIAL REPORTING

• Assist in the month-end closing process, including journal entries and financial reporting.
• Participate in the preparation of financial statements and management reports.
• Assist with the capturing and preparation of monthly reporting schedules.
• Assist with the review and implementation of internal controls, policies, and procedures.
• Prepare ad hoc statutory reports as required.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Ensure the Finance Office maintains and complies with standards of health and safety, and hygiene always.
• Participate in any Integrated Management System activities as required. 
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 or equivalent. 
• Bachelor's degree in accounting, finance, or a related field.

EXPERIENCE

• 2+ years’ proven experience as an accountant or in a similar financial role.
• 5+ years’ experience in a financial role. 
• Experience in Foreign currency. 
• Experience in General Ledger and Trial Balance maintenance. 

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an advanced level.
• Proficient in SAGE / Pastel Evolution accounting software.
• Strong knowledge of accounting principles, financial reporting, and relevant regulations (e.g., IFRS, GAAP).
• Good knowledge of IFRS requirements. 
• Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

• Excellent attention to detail and accuracy in financial record-keeping and analysis.
• Strong analytical and problem-solving skills with the ability to interpret financial data and provide valuable insights.
• Effective communication and interpersonal skills for collaborating with cross-functional teams and presenting financial information to stakeholders.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Strong organizational and time management skills.

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JOB PURPOSE

• The core purpose of the role is to sell products to customers, process their orders efficiently, accurately, and promptly, ensuring that sales and gross profit targets are met. The role requires maintaining strong and positive customer relationships.

KEY PERFORMANCE AREAS

• Sales.
• Customer Service.
• Administration and Reporting.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

SALES

• Ensure sales and GP targets are met.
• Sell stock to customers.
• Source stock internally to complete customer orders.
• Maintain a clean back-order report.
• Arrange timeous delivery of products with internal or external transport providers.
• Source sales opportunities through inbound lead follow-up, tele sales, outbound cold calls, and emails.
• Manage and maintain pricing in line with the company pricing requirements.
• Analyse customers’ sales history on system and identify sales opportunities.
• Grow existing customer- and new customer base.

CUSTOMER SERVICE

• Always maintain a high level of customer service standards with internal and external customers.
• Resolve customer queries timeously.
• Provide daily feedback to customers on back orders and out-of-stocks.
• Communication of customer credits to operations to ensure timeous collection.

ADMINISTRATION AND REPORTING

• Prepare quotes, sales orders, and invoices timeously and accurately.
• Ensure data systems are accurate and always updated.
• Ensure customer information is accurate on system.
• Review credit limits and request payments as required, ensuring continuous communication to Debtors department.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Participate in any Integrated Management System activities as required.
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures.
• Always maintain a high level of customer service levels standards.
• Ensure the Sales Department maintains and complies with standards of health and safety, and hygiene always.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• Grade 12 with at least 1 or 2 additional short course certifications.

EXPERIENCE

• Relevant experience in a similar position.
• Relevant experience in a sales environment.

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at a basic level.
• Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
• A thorough practical knowledge of best practices in sales processes.
• Awareness and understanding of the ISO Standard requirements relevant to the position.

SKILL REQUIREMENTS

• Quoting and Invoicing.
• Excellent organizational skills and attention to detail.
• Ability to work diligently in a pressurised and fast-paced environment.
• Excellent verbal and written communication.
• Customer-focused and able to build strong relationships with customers.

DISTINCTIVE COMPETENCIES FOR POSITION

• Effectively handling detailed information and being consistently attentive to details.
• Continues to do the right thing under pressure, without making mistakes.
• Applies structure to their own work.
• Deals with clients in a friendly manner.
• Shows involvement in the client's problem.
• Makes clients feel welcome.
• Focused on excellent Customer Service.
• Identifies and prioritises customer needs and recognises constraints.
• Positions themselves as a service provider.
• Has a fresh view on new situations and changes, without being stuck on existing working methods.

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JOB PURPOSE

• The core purpose of the role is to manage and grow key accounts and source new business, through promoting and selling aluminium systems, to ensure that sales- and GP targets are achieved.

KEY PERFORMANCE AREAS

• Sales Management.
• Customer Relationship Management.
• Administration and Reporting.
• Technical Support.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES 

SALES MANAGEMENT

• Ensure sales target is achieved.
  • Ensure growth of systems sales in line with targets.
  • Identify sales targets per customer.
  • Set up strategies to address sales requirements.
  • Identify lost sales and ensure recovery through sales strategies to meet monthly budget.
  • Back-order management on a regular basis.
  • Analyse customers’ sales history on system and identify sales opportunities
• Ensure GP% targets (budget) are achieved.
• Analyse market and identify improvement / opportunity areas.
  • Complete sales and demand forecasts and actual sales analysis for the different market segments on a month-by-month basis.
  • Analyse customers and identify products not buying/stopped purchasing & increase buying of such.
  • Identify new clients and strategize bringing the client on board.
  • Closely monitor client requirements and identify opportunities to sell innovative products into the portfolio.
  • Ensure sufficient depth of relationships within Key Accounts to promote continuity and growth.
  • Ensure clients are fully appraised of all related issues surrounding pricing, new products, skills training and point of sale material.
• Market and implement solutions that ensure value and business outcomes for key systems clients.
  • Prepare and present product demonstrations, presentations, and proposals to customers. 
• Manage and maintain pricing in line with the company pricing requirements.
  • Negotiate prices, terms, and conditions of sale with customers, and manage customer complaints and concerns in a timely and professional manner. 
• New customer management
  • Ensure new customers are sourced as per KPI targets set.

CUSTOMER RELATIONSHIP MANAGEMENT

• Ensure clients are fully appraised of all related issues surrounding pricing, skills training, and point of sale material.
• Ensure regular visits to Key Accounts in the region.
• Attend trade shows and industry events to network with customers and stay up to date with industry developments.

 ADMINISTRATION AND REPORTING

• Complete sales and demand forecasts and actual sales analysis for the different market segments on a month-by-month basis.
• Manage customer debtor book in conjunction with the Branch Manager.
• Prepare quotes timeously and accurately.
  • Ensure sales orders and invoices are processed by the Internal Sales Department. 
  • Arranging stock for sales orders from other branches / procurement if insufficient stock is available, in conjunction with responsible employee at the branch. 
  • Communicate pipeline orders or “out of the ordinary” purchases to Branch Manager and Procurement.
• Review credit limits and request payments as required and communication to Debtors department. 
• TECHNICAL SUPPORT
  • Provide accurate technical support to internal and external stakeholders.
    • Troubleshooting
    • Analysis.
  • Find premium technical solutions for complex customer needs, to meet customer requirements.
    • Post installation site inspections and site reports, when required.
    • Assist customers on site with installation guidance, when required.
    • Resolve technical-related customer complaints.
  • Analyse technical drawings and specify products or solutions accordingly, in conjunction with the Estimating Department.
    • Provide technical product advice to customers relating to quotation requests, in conjunction with the Estimating Department.
  • Training customers on fabrication, assembly and installation of systems and operation of punch tools.
  • Visit architects when required to specify Aliplast or Custodian Ranges.
  • Conduct technical presentations with customers.

KEY JOB REQUIREMENTS 
QUALIFICATIONS

• Grade 12 or equivalent.
• Valid Drivers’ license.
• AutoCAD certificate, added advantage. 

EXPERIENCE

• 2 years’ experience in a similar position.
• 8 years’ experience in a sales environment.
• Strong technical knowledge of aluminium products and processes, as well as an understanding of the manufacturing industry. 

KNOWLEDGE REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Proficient in SAGE Evolution, or similar, at an intermediate level.
• A thorough practical knowledge of best practices in sales processes.
• Awareness and understanding of the ISO Standard requirements relevant to the position

SKILL REQUIREMENTS

• Quoting and invoicing.
• Strong analytical and problem-solving skills.
• Key Accounts Management. 
• Sales and negotiation skills.
• Draughting and Estimating skills. 
• Interpersonal communication and customer service. 
• Ability to work independently, manage multiple projects, and meet deadlines.