Jobs at Mancosa

CORE FUNCTIONS:

PROCESSING OF PROPOSAL SUBMISSIONS:

• Maintain and update the Comprehensive spreadsheet throughout the proposal processing phase
• Construct the proposal tracker for the new intake and utilize it throughout the proposal processing phase
• Allocate proposals equally (unless otherwise authorized by the Honours Manager) to the Research Coordinators for internal review
• Save the proposal feedback from the Research Coordinators in the student folders

STUDENT SUPPORT:

• Timeously answer student calls and attend to student complaints
• Confirmation of receipt of emails done daily
• Hold consultations with students to assist with the research process and/or research content
• Resolution of queries to be done timeously
• Be knowledgeable in topic areas surrounding research and programme subject matter
• Provide students with relevant guidelines, resources, and templates to assist them through the research process

REVIEW OF HONOURS PROPOSALS:

• Provide students with feedback on proposals within 5 working days from the date of allocation
• Process the proposal on Turnitin and provide the student with the Turnitin Originality Report
• Hold plagiarism and referencing consultations with students whose similarity index is above 35%
• Proposal feedback should be thorough, clear, aligned with the guidelines, and academically sound
• Consider and bring to the attention of the student all possible technical, ethical, and methodological concerns
• Ensure that the relevant stakeholders are copied in on proposal feedback

ETHICAL CLEARANCE APPLICATIONS:

• Advise students on the process of applying for ethical clearance
• Review all ethical clearance applications and research proposals, ensuring that they meet the minimum requirements
• Consider and bring to the attention of the student and Supervisor all possible technical and ethical concerns
• Submit reviewed and approved ethical clearance applications to the Postgraduate Research Managers for review by the Ethics Subcommittee
• Provide feedback to students and Supervisors regarding the outcome of the ethical clearance applications
• Process ethical clearance applications within 48 hours
• Feedback provided on ethical clearance applications to be academically sound and consistent
• Obtain panel approval with first-time ethical clearance submissions

ATTENDANCE AT RESEARCH MEETINGS AND TRAINING INITIATIVES:

• Punctual attendance at Catch-up meetings
• Punctual attendance at ad hoc Research meetings
• Punctual attendance at training initiatives communicated by the Research department

ASSISTANCE WITH AD HOC RESEARCH AND MANCOSA EVENTS:

• Assist with Research initiatives as and when required
• Assist departments within MANCOSA with events
• Training of colleagues on Proposal processes

Minimum requirements

QUALIFICATIONS:

• Minimum requirements: At least an Honours Degree (Masters would be advantageous)

EXPERIENCE AND SKILLS

• At least 12 months of administrative experience
• Experience within a higher education institution advantageous

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Objectives of this role

• Keep accurate records of company finances.
• Monitor financial health and compliance.
• Strengthen organizational culture by collaborating with the accounting and management teams.
• Take note of and report discrepancies in financial records.
• Ensure customer satisfaction with purchases and refunds.
• Minimize and quickly correct errors.

Duties & Responsibilities

• Accurately capture invoices in the accounting system.
• Check and match receipts against invoices.
• Prepare cash and check payments for bank deposit.
• Accurately capture receipts in the accounting system
• Prepare credit notes accurately.
• Ensure credit notes are properly authorized in accordance with levels of authority.
• Send invoices and statements to customers after completion of monthly invoicing.
• File all invoices credit notes and receipts.
• Responsible to reconcile all customer’s accounts.
• Prepare debtors age analysis.
• Ensure debtors are collected promptly.
• Following up payments of delinquent accounts
• Resolve account/invoice discrepancies timeously.
• Assist staff with customer queries.
• Create debtors and creditors accounts in the accounting system as per company policies and procedures.
• Responsible for petty cash management, custodian of petty cash funds, and reporting thereof.
• Assist creditors with creating creditors' accounts on the accounting system as per policies and procedures.
• Assist creditors by matching documents and processing goods received vouchers.
• Collecting meter readings from the 20th of every month, completing meter reading reports, and sending them through for approval.
• The operational capacity of Fincon accounting software.

Skills

• Meticulous diligence and record-keeping skills.
• Strong understanding of accounting and financial operations.
• Proficiency with bookkeeping accounting software like Fincon or SAGE.
• Honesty and discretion when working with sensitive information.
• Analytical reporting.
• Comfort working with spreadsheets and cleaning data.
• Generally Accepted Accounting Principles (GAAP).

Preferred qualifications

• 4+ Years of experience.
• A qualification in accounting, finance, or related field.
• A high degree of personal organization.
• Strong verbal and written communication skills.
• Strong collaborative ability and collaborative mindset.

go to method of application »

Objectives of this role

• Keep accurate records of company finances.
• Monitor financial health and compliance.
• Strengthen organizational culture by collaborating with the accounting and management teams.
• Take note of and report discrepancies in financial records.
• Ensure customer satisfaction with purchases and refunds.
• Minimize and quickly correct errors.

Duties & Responsibilities

• Record daily company transactions.
• Close books monthly.
• Maintain timely communications with clients.
• Fill out tax forms and work with accountants to ensure compliance.
• Manage accounts payable and receivable.
• Process purchases and refunds for customers.
• Comply with SARS statutory obligations.
• Maintains historical records by filing documents.
• Prepares financial reports by collecting, analysing, and summarizing account information and trends.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.

Skills

• Meticulous diligence and record-keeping skills.
• Strong understanding of accounting and financial operations.
• Proficiency with bookkeeping accounting software like Fincon or SAGE.
• Honesty and discretion when working with sensitive information.
• Analytical reporting.
• Comfort working with spreadsheets and cleaning data.
• Generally Accepted Accounting Principles (GAAP).

Preferred qualifications

• 5+ Years of experience.
• A qualification in accounting, finance, or related field.
• A high degree of personal organization.
• Strong verbal and written communication skills.
• Strong collaborative ability and collaborative mindset.
• Bookkeeping certification or license

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The position entails the following job responsibilities:

Formatting of all Module Guides, Programme Information Sheets, and Curriculum Structures:

• Perform all formatting and digitizing on new and old Module Guides
• Maintaining presentation quality and consistency of Module Guides and Multimedia Guides
• Format Programme Information Sheets and Curriculum Structures as per the template
• Adhering to production deadlines
• Provide information with regards to Module Guide covers to graphic designer

Multimedia Project:

• Play a key role in the digitization of new and old Module Guides
• Liaise with the service provider regarding system developments for the Curriculum Development and Management System (CDMS)

Printing of Study Material:

• Coordinate printing process between the Curriculum Development and Management Department, Dispatch Department, and Printers
• Check and sign off on Module Guides sent to the printers

Staffing:

• Assist with overseeing staff members

Professional Development:

• Engage in ongoing professional development by independently studying to upgrade knowledge field of expertise
• Actively participate in staff development initiatives offered by the institution
• Conduct staff development and training sessions

MANCOSA Student Success:

• Employ effective project and time management strategies to ensure that students receive module guides on time

Regulatory Bodies:

• Prepare for and ensure attendance at any site visits relating to the academic programmes
• Actively participate in CHE Audits and site visits together with the other members of the Management
• Participate in any regulatory body activity
• Ensure Compliance with regulatory standards

General:

• Adhere to and loyally perform reasonable instructions, functions, and tasks
• Assist and attend institution functions as and when required
• Fulfil any other reasonable request from Management
• Assist with graduation

Minimum requirements

Qualifications:

• Senior Certificate (Grade 12)
• Degree in Information Technology

Experience:

• Minimum one year’s experience within an office environment.
• At least one to two years of higher education work experience, higher education experience preferable
• Experience with engaging with the following software:
• Adobe Creative Suite (InDesign, Illustrator, Photoshop, Muse, Animate/Flash, Dreamweaver)
• Microsoft Office (Word, Excel, PowerPoint)
• Visual Studio
• Eclipse
• NetBeans

Job-Related Knowledge and Skills:

• Brand and product knowledge          
• Institutional and industry knowledge/ understanding
• Student recruitment policies and procedures