Jobs at Vox Telecom

Market related - Market related

• Processing accounts and incoming payments in compliance with financial policies and procedures.

Job description includes but not limited to : -

• Ensure all invoices/ statements are timeously saved on the shared network as well as printed out to be filed
• Capture/Process all invoices into the financial accounting system timeously and accurately to the correct GL Distributions
• Liaising with suppliers where statements or other documents have not been received
• to ensure adequate accruals etc. are done
• Ensure that all invoices are appropriately authorized according to approved
• delegation of authority.
• Ensure that all supplier invoices are matched to a purchase order and where
• applicable a signed delivery note.
• Preparation of creditor reconciliations and following up on unreconciled differences.
• Ensure that all creditors are paid strictly according to terms unless otherwise
• approved.
• For all new creditors, ensure that valid, formal documentation containing suppliers banking details are attached in the recon to be approved by financial manager.
• Before creating the new supplier on the financial system, our terms and conditions must be accepted, signed and sent back to the creditors department.
• Adhere to company processes and deadlines at all times.

Minimum Requirements

• Grade 12 qualification or higher
• Diploma in Finance or related
• At least 5 years’ creditors and telecommunication industry experience
• 3 years' proven working experience as accounts payable clerk
• Great Plain experience will be advantageous
• Computer literate – Excel, PowerPoint, Outlook, Word – able to do basics of creating documents – presentations, graphs

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Market related - Market related

• The purpose of this position is to positively impact cash flow and working capital by ensuring that the achievement of customer collection targets, essential to the profitability of the company are met.

Job description includes, but not limited to : -

• Daily management of debts and collections – effective, systematic and prompt follow up of outstanding debt
• Debtor account reconciliations – rectifying of previously mishandled accounts
• Convert cash paying accounts to debit order thereby improving cash flow
• Attend to all customer queries – internal staff & external clients by providing accurate advice on billing queries
• Submit credit requests to Collections/Credit Control Manager for approval
• Report to management on outstanding issues and inform them early of potential debtors problems
• Prepare suspension notices and final demands for approval and signature by Collections/Credit Control Manager
• Co-ordinate & request authorisation from Collections/Credit Control Manager for suspension of arrear unpaid accounts
• Record all account activity ie. Client contact, inter-departmental inter-action etc
• In the event of bad debt, collate all relevant documentation for account hand over for legal recovery

Mimimum Requirements

• Grade 12
• Diploma in Business management or related
• 2 years working experience as a credit controller
• 2 – 3 years bookkeeping/debt collection experience
• Computer literate – Outlook, Word, Excel – be able to perform basic to intermediate excel functions
• Skills, Competencies & Attributes
• Excellent communication skills (Verbal and written)
• Strong negotiation skills
• Highly organized
• Excellent problem-solving ability
• Strong time-management skills
• Ability to work as part of the team