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  • Posted: Mar 22, 2022
    Deadline: Not specified
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  • Exxaro is one of the largest South African-based diversified resources groups. It is listed on the JSE Limited where it is a constituent of the Socially Responsible Investment (SRI) index. The group’s current business interests span South Africa, Botswana, Republic of the Congo and Australia. At present, Exxaro produces over 39 million tonnes of coal p...
    Read more about this company

     

    Practitioner, PAYE

    Job Advert Summary    
    PURPOSE:

    • To execute PAYE process in line with SARS regulations and legislation.
    • To optimise PAYE processes and systems in line with business requirements.

    Minimum Requirements    
    QUALIFICATIONS:

    • N Dip: Accounting (Essential/Minimum)
    • Diploma Payroll Management (Essential/Minimum)
    • B Tech (Relevant) (Recommended/Desirable)
    • Certificate First Line Management (Recommended/Desirable)

    EXPERIENCE: 

    • 5 years Relevant Payroll Accounting, Employee Tax (e.g. PAYE) or related experience (Essential/Minimum)  Operational

    REQUIREMENTS: 

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

    Duties & Responsibilities    
    POSITION TASKS:

    The incumbent will inter alia be responsible for the following:
    Administration and Document Control

    • Ensure that all employee tax and Pay As You Earn (PAYE) processes are correctly and timeously implemented and executed
    • File employee tax (e.g. PAYE) source documentation and reports in line with legislative and business requirements
    • Conduct regular quality checks on documentation to ensure compliance and correctness
    • Ensure all employee tax related information is available and timeously distributed
    • Contribute towards continuous improvement and processes

    Compliance, Governance and Assurance

    • Make recommendations to ensure that all PAYE and employee tax related services delivered are compliant to SARS legislation and company business rules
    • Execute responsibilities in a manner that is in accordance to guidelines and standards associated with Human Resources (HR) services
    • Comply with HR service delivery metrics, standards and guidelines
    • Ensure compliance to applicable policies, processes, procedures and applicable statutory laws and regulations
    • Address discrepancies/unlawful practices by reporting it to the manager
    • Apply ethical principles in the practice and processing of HR relevant data

    Customer and Client Relationship Management

    • Liaise and manage internal and external relationships to pro-actively address and resolve PAYE related queries, obtain information and action potential changes timeously
    • Encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts, initiate difficult conversations

    Functional Excellence

    Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
    Develop and apply functional best practices, promote sharing of best practices/knowledge
    Identify and manage critical functional risks through appropriate mitigation plans/actionsC

    Functional Management  

    • Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with executives, operations and cross- functionally with peers. Represent the function/Company externally, as required
    • Governance: Ensure function adheres to Group governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

    Internal Business Processes  

    • Ensure execution of PAYE processes (Monthly, bi-annual and annual)
    • Execute tax certificate process (IRP5 and IT3A)
    • Resolve PAYE related queries (External and internal)
    • Approve and execute the PAYE and tax submissions
    • Reconcile employees’ tax (monthly, bi-annually and annually) and submit returns/tax certificates to SARS via E-filing
    • Reconcile and balance monthly tax and ensure that monthly payments and returns are submitted timeously to SARS via E-filing
    • Verify tax certificates against the year to date payroll statistical report per employee and report errors
    • Finalise the tax year end including reconciliation of PAYE paid and the PAYE deducted, submitting of the electronic IRP5 file to SARS, and reconciling of IRP5's

    Safe and Healthy Work Environment  

    • Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Systems Administration

    •  Ensure a thorough knowledge and understanding of systems (SARS and business), processes, legislation and business rules relating to PAYE across all business units
    • Create manual tax certificates via SARS Easy file
    • Draw weekly Statements Of Accounts (SOA) via SARS E-filing to prevent penalties and interest
    • Advise on legislative changes

    Behavioural Alignment  

    •  Demonstrates the following:
    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    Closing Date: 25th, March 2022

    go to method of application »

    Psychometrist

    Job Advert Summary    
    PURPOSE:

    • To deliver on the Industrial Psychological Services assessment process within the governance framework of the organisation.
    • To ensure that the ethical codes of the Health Professions Council of South Africa are abided by and adhered to when administering and evaluating psychometric assessments and when writing reports and giving feedback.

    Minimum Requirements    
    QUALIFICATIONS:

    •    B Degree (Hons) (Relevant) (Essential/Minimum)
    •    Certificate First Line Management (Essential/Minimum)

    EXPERIENCE:

    • 3-5 years Relevant experience in talent management, Human Resources or related field.  (Essential/Minimum)    Operational

    REQUIREMENTS:

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
    • Registration: Psychometrist (Essential/Minimum)
    • Reg: Health Profession Council of SA (Essential/Minimum)

    Duties & Responsibilities    
    POSITION TASKS:

    The incumbent will inter alia be responsible for the following:
    Compliance, Governance and Assurance  

    • Adhere to legal requirements and comply with company specific policies and procedures
    • Adhere to ethical requirements and guidelines by Health Professions Council of South Africa (HPCSA)
    • Address all discrepancies and unlawful practices
    • Ensure assessment instruments are used in highest professional standards and in accordance with HPCSA and organisational guidelines set out in policy
    • Manage and recommend on selection of psychometric instruments and approaches

    Customer and Client Relationship Management

    • Maintain relationships with both internal and external customers to promote assessment services
    • Support Industrial Psychological Services (IPS) capability by identifying appropriate testing and psychometric evaluations
    • Communication/engagement: Encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts and initiate difficult conversations

    Functional Excellence    

    • Standardise, simplify and speed-up functional processes and eliminate duplication/bureaucracy
    • Develop and apply functional best practices and promote sharing of best practices/knowledge
    • Drive and execute functional excellence initiatives
    • Oversee and monitor functional activities at operations
    • Effectively manage matrix reporting
    • Identify and manage critical functional risks through appropriate mitigation plans and actions

    Functional Management

    • Monitor risk and address all discrepancies and unlawful practices
    • Engagement/communication: Communicate and engage functional employees, including virtuals. Engage with executives, operations and cross-functionally with peers. Represent the function and the Company externally as required
    • Governance: Ensure the function adheres to Group governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

    Internal Business Processes  

    • Recommend and guide Manager, Talent Planning to changes in group policies and processes for industrial psychological services
    • Apply and execute manual and electronic assessment instruments and techniques as part of recruitment selection and development processes, in a standardised manner and in line with legislations and best practice
    • Standardise the delivery of psychometric assessment techniques to all Company business units
    • Provide specialised advice on the most appropriate instruments and methodologies
    • Ensure optimal psychological practise across all Human Resources (HR) functions
    • Ensure that assessment feedback is correctly applied and integrated by line management to minimise risk of future appointments and development
    • Ensure alignment with Group assessment processes at all Business Units
    • Provide assessment reports and evaluate effectiveness of existing battery assessments in support of talent management processes

    Psychometric Services    

    • Administer, score and interpret psychometric assessments and generate reports
    • Evaluate the effectiveness of existing battery assessments in terms of results impact
    • Identify appropriate testing and psychometric evaluations aligned with current model
    • Strict management and quality assurance of 3rd party providers

    Safe and Healthy Work Environment

    • Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Behavioural Alignment

    Demonstrates the following:

    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    Closing Date: 28th, March 2022

    go to method of application »

    Section Engineer

    Job Advert Summary    
    PURPOSE:

    • To manage capital projects, as well as assets within section.

    Minimum Requirements    
    QUALIFICATIONS:

    • B Tech Electrical Engineering (Essential/Minimum or)
    • B Tech Mechanical Engineering (Essential/Minimum or)
    • BEng Electrical Engineering (Essential/Minimum or)
    • BEng Mechanical Engineering (Essential/Minimum)
    • Gov Cert of Competence: Engineering (Essential/Minimum)
    • Management Development Programme (Essential/Minimum)

    EXPERIENCE: 

    • 6-8 years Relevant Maintenance and Project Management Experience (Essential/Minimum ) Operational

    REQUIREMENTS: 

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
    • MHS Act Regulation 2.13.3.1 (AME) (Essential/Minimum)
    • Engineering Council of SA (PrEng) (Recommended/Desirable)

    Duties & Responsibilities    
    POSITION OUTPUTS:

    The incumbent will inter alia be responsible for the following:
    Asset Management

    • Ensure availability, reliability and cost optimisation of assets
    • Ensure asset management alignment to business strategies
    • Value adding to business asset management
    • Ensure effective life cycle management of assets through application of Physical Asset Management (PAM) principles and Reliability Centred Management (RCM) principles

    Compliance, Governance and Assurance  

    • Establish an effective methodology of business operations, communications and control whereby statutory compliance and appropriate mitigation of risk is achieved
    • Ensures compliance to sound engineering standards to quality
    • Develop operating procedures to align with business objectives
    • Ensure adherence to Occupational Health and Safety (OHS) Act/Mine Health and Safety Act (MHSA)/South African National Standards (SANS) and compliance with company specific Safety Health and Environmental (SHE) policies and procedures
    • Manage risk and monitor standards
    • Create awareness and assume responsibility for SHE practices

    Effective People Management    

    • Promote teamwork, provide support and manage performance by creating and maintaining individual development plans of subordinates
    • Oversee activities of reporting staff and strive toward achieving operational targets
    • Perform fair and reasonable tasks related to job and working environment, at discretion of Manager

    Financial Management    

    • Prepare and control section's annual budget by forecasting operational costs and monitor expenditure and cash flow on a regular basis
    • Focus on advancements in specialist field in order to assess advancements and potential cost reduction

    Functional Excellence  

    • Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
    • Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy.
    • Apply functional best practices, promote sharing of best practices and knowledge.

    Project Management  

    • Evaluate and complete projects with minimum risk, within allocated timeframes and according to specified budgetary requirements
    • Manage capital projects with regard to processes, technology and equipment

    Safe and Healthy Work Environment  

    • Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with all applicable SHE policies and procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Behavioural Alignment

    Demonstrates the following:

    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    Closing Date: 29th, March 2022

    go to method of application »

    Head, Risk Control and Facilities

    Job Advert Summary    
    PURPOSE:

    • To manage integrated and cost-effective facilities management and risk control services at Corporate Centre to ensure maintenance of the building.
    • To prevent crime related incidents.

    Minimum Requirements    
    QUALIFICATIONS:

    • N Dip: Engineering (Essential/Minimum or)
    • N Dip: Technical (Essential/Minimum)
    • Certificate First Line Management (Essential/Minimum)
    • N Dip: Security & Risk Control (Recommended/Desirable)

    EXPERIENCE: 

    • 3-5 years Relevant Risk control, security and/or facilities management experience within a heavy industry, mining, production environment. Criminal investigations. Procurement procedures and contract management.  (Essential/Minimum)   Operational

    REQUIREMENTS: 

    • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
    • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
    • Security Industry Regulatory Authority (Essential/Minimum)

    Duties & Responsibilities    
    POSITION OUTPUTS:

    The incumbent will inter alia be responsible for the following:
    Business Performance and Operations  

    Compliance, Governance and Assurance  

    • Ensure compliance with codes of practice, instructions, procedures, directives, permissions and exceptions
    • Investigate all breaches/contraventions
    • Ensure compliance with provisions of Minerals Act (Act 50 of 1991) all other related safety legislation
    • Support management in developing performance requirements and contractual terms for security vendors/suppliers
    • Compile and submit monthly risk control reports to GRC
    • Conduct quarterly audits to determine adequacy of risk control measures, identify gaps and implement improvement
    • Establish effective monitoring processes to ensure organisational needs requirements are met
    • Establish and maintain an effective intelligence network

    Customer and Client Relationship Management    

    • Manage risk control service providers at the corporate office
    • Liaise with local South African Police Services (SAPS), SAPS community forum, emergency services, traffic/metro police and neighbouring owners/ farmers
    • Manage external service providers to safeguard and improve corporate centre infrastructure and services
    • Participate in and contribute towards relevant industry forums and network groups to identify best practices to ensure that successful programmes are shared and leveraged across the group

    Functional Excellence

    • Develop and maintain functional policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. and enforce group-wide adherence to these
    • Standardise, simplify and speed-up functional processes and eliminate duplication/bureaucracy
    • Develop and apply functional best practices and promote sharing of best practices/knowledge
    • Drive and execute functional excellence initiatives
    • Oversee and monitor activities at corporate centre
    • Establish functional forums and Communities of Practice (COP’s) to ensure alignment
    • Identify and manage critical functional risks through appropriate mitigation plans and actions

    Functional Management  

    • Financial management: Prepare/manage function’s budget. Forecast/recover costs. Plan, coordinate, budget for and implement maintenance for the corporate building. Assume responsibility for design and implementation of infrastructure development and improvement
    • Set functional direction, develop functional strategic plan including aligning functional work/resources
    • Establish measurable functional targets from Company targets.
    • Define and reinforce the link between Company, functional, operational goals and individual outputs, measures and rewards
    • Performance management: Ensure functional plan implemented through disciplined execution processes, track implementation and provide feedback to executive. Coordinate functional/cross-functional activities to ensure strategic alignment. Set and maintain high performance standards. Track and drive functional targets/goals and hold staff responsible for achieving results. Remove obstacles that interfere with performance and manage performance problems
    • Continuous improvement and functional change: Identify, advocate for and lead functional improvement and change. Create a culture of continuous improvement and change agility in function
    • Engagement/communication: Communicate and engage functional employees. Engage cross-functionally with peers/customers
    • Governance: Ensure function adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

    People Management  

    Please refer to the attached job advert for detailed description of this duty

    Risk Control Operations  

    • Evaluate methods to improve security loss prevention
    • Develop employee security awareness programs to achieve organisational goals/objectives
    • Maintain confidentiality
    • Perform first line investigation of reported incidents
    • Execute electronic access control measures and control access control system
    • Manage/conduct collection preservation of evidence to support post investigation actions and ensure incidents are documented and reported
    • Attend tender committee meetings and conduct regular checks/audits on tender procedures scrap sales

    Safe and Healthy Work Environment

    • Maintain a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
    • Encourage a culture that focuses on safety in all operations

    Behavioural Alignment

     Demonstrates the following:

    • Creativity, collaboration, sociable and awareness to the ecosystem
    • Stewardship, accountability, ability to develop trust, safety conscious and ethical
    • Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
    • Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
    • Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

    Closing Date: 29th, March 2022

    Method of Application

    Use the link(s) below to apply on company website.

     

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