Open Jobs at NACOSA

Description

Born out of a national convention to draft the first national strategic plan for AIDS, NACOSA is now a leading national civil society organisation working collectively to build stronger, more equal, and healthy communities free from the burden of HIV. We do this by strengthening community systems, mobilising and managing resources, facilitating networking and collaborations, providing and enabling access to services and advocating, learning and sharing widely. 

NACOSA works at all levels across the country – from international donor agencies, the corporate sector and national government, right through to sub-district services and small, community groups. Strengthening Community systems for NACOSAfocuses of building networks of Community Based Organisations and Community Leadership 

The key performance areas of the role are:

Accounting and verification

• Maintain monthly reporting status of sub-grantees and send timely reminders to ensure adherence to reporting schedules.
• Receive Sub-grantee reports and supporting documents, check for completeness:
• Review report to ensure all required sheets and fields are completed.
• Review supporting documents (e.g. invoices, pay slips, timesheets, bank statements) submitted by sub-grantees to ensure that all expense claims have supporting documents.
• Support finance officer and test a sample of Sub-grantee HR and non-HR expenditure for accuracy and validity in line with donor policies and procedures.
• Where expenses are not supported, query with the Sub-grantee and disallow where necessary.
• Maintain filing of financial reports, supporting documents and other grant compliance documentation.
• Ensure receipt of latest audited financial statements of sub-grantees.

Bank / cash verification

• Assist with preparing monthly bank reconciliations and reconcile sub-grantees’ unliquidated advance balance vs actual bank account.
• Assist in ensuring the difference between actual and unliquidated advance balances is reconciled and kept to a minimum.
• Prepare and submit sub-grantee disbursement / payment pack timeously within set monthly deadlines including verified finance report.

Budget Management

• Review sub-grantee monthly budget vs spend and flag excessive over / underspend to finance officer.
• Review expenses to ensure coded to correct budget lines.

Mentoring Sub-grantees

• Support finance officer in conducting regular site visits and completing site visit reports.
• Assist with compliance and other monitoring visits such as asset verifications, stock counts and audits.

Quarterly, bi-annual, annual tasks

• Support finance officer in donor reporting
• Assist with annual audit preparation.
• Other ad hoc duties as assigned from time to time.

Required qualifications, skills and experience.

• Bachelor’s degree in finance or Auditing
• Basic understanding of bookkeeping and accounting processes and procedures
• Working experience in finance and/or auditing and within a non-profit organisation would be advantageous.
• Attention to detail, concern for order, quality, and accuracy.
• Demonstrate the ability to take initiative.
• Good team player and able to work well under pressure.
• Good command of written and spoken English and any local language
• Ability to use MS Office: Microsoft Word, Outlook and Excel
• Willingness to travel, (regular domestic travel)

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Description

About NACOSA: 

We started as a convention intent on bringing together organisations working on HIV. We now render services and disburse funds towards a coordinated response to HIV, TB and GBV as public health threats. As an organization, we work at national, provincial local and community levels and strive to embody the ideal spirit of NACOSA. We strive to live our values and philosophy in every interaction and task. NACOSA has a zero-tolerance for sexual exploitation, abuse, and harassment (SEAH), and related abuse of power and is committed to protecting its staff and all people receiving services through our programs from this type of misconduct.

The duties and responsibilities of the Supply Chain Management: Administrator will include but not limited to:

• Effectively source quotations for good and services while adhering to strict adherence to procurement processes to ensure a fair and transparent procurement process
• Administrative duties related to the procurement process such as reviewing tenders, compiling tender summaries, arranging relevant meetings, compiling meeting minutes etc.
• Draft the memos and letters for procurement related correspondence
• Review and validation of new vendor application forms
• Compile payment packs for the payment process for suppliers to ensure adherence to the agreed payment timeframes
• Be part of the Specification and Evaluation Committees in the capacity of “secretariet” and fulfil relevant duties of a secretary (writing minutes, following-up on deliverables, etc.)
• Maintain an updated and accurate Supplier database
• Ensure that procurement activities align to all relevant legislation, NACOSA policies and procedures and good practice standards
• Show initiative, discretion and good judgement in carrying out of all procurement related duties
• Provide general administrative support to the SCM: Manager as may be needed from time to time

Required qualifications, skills and experience

• Matric/Grade 12.
• Degree/diploma in SCM / Procurement / Finance. (Preferred)
• Experience in travel administration (Advantageous)
• At least 3 years’ experience in a similar role with a demonstrated ability to undertake procurement processes (preferably in an FMCG/Pharmaceutical environment)
• Advanced Computer skills, specifically in MS Word, Excel, PowerPoint
• Read, write, and speak in two official South African languages, of which one must be English
• Driver’s license, reliable vehicle and willing to travel
• Ability to work methodically and systematically
• Good time management skills and ability to stick to strict deadlines
• Ability to work under pressure
• Good communication and inter-personal skills on all levels
• Minute-taking and professional writing skills
• Proven ability to work as a team member within multi-disciplinary teams
• Ability to multi-task while paying attention to detail

go to method of application »

Description

About NACOSA:  

We started as a convention intent on bringing together organisations working on HIV. We now render services and disburse funds towards a coordinated response to HIV, TB and GBV as public health threats. As an organization, we work at national, provincial local and community levels and strive to embody the ideal spirit of NACOSA. We strive to live our values and philosophy in every interaction and task. NACOSA has a zero-tolerance for sexual exploitation, abuse, and harassment (SEAH), and related abuse of power and is committed to protecting its staff and all people receiving services through our programmes from this type of misconduct. 

THE KEY PERFORMANCE AREAS ARE:

• Develop and maintain a Human Rights Programme description detailing the theory of change and the implementation model aligned to country priorities and evidence informed methodologies.
• Coordinate and manage the implementation plan of the Human Rights Programme aligned to the Global Fund strategy across programmes within NACOSA, ensuring optimal performance and financial burn rate.
• Support the mainstreaming of human rights and gender transformation interventions within existing NACOSA programmes.
• Provide in-depth programmatic guidance and leadership to NACOSA paralegals, programme managers and sub-recipients through network meetings and programmatic material development.
• Analyse programme performance and report to stakeholders and donors as required.
• Network with and build strategic alliances and relationships with key stakeholders in the human rights field and act as a thought leader in the development and evaluation of human rights programmes in South Africa.
• Facilitate policy dialogue on Justice, Human Rights, and Health issues with government, donors, civil society, with contributions to development of policies as relevant.
• Perform any other duties as may be assigned by the Programme Manager. 

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE

• Bachelor’s degree or equivalent in Human Rights, Law or Justice- related field, LLB advantageous
• Minimum of 5 years specific human rights, law and policy review/development related work experience in the health and social development sector.
• Must be a human rights advocate with excellent advocacy skills and experience.
• Experience in programme planning, implementation, management and M&E, including management of outsourced partners and budgets, including the ability to guide implementers and service providers on the programme.
• Knowledge about human rights and the links with HIV, STIs and TB; evidence-informed and rights-based programming; the relevant national policies and guidelines pertaining to human rights and HIV.
• Excellent communications skills in English, including ability to communicate proficiently in social media and stakeholder engagements. Experience in developing or facilitating training is an asset.
• Must be analytically minded and have excellent writing skills, including the ability to compile insightful and user-friendly reports. Research planning and implementation experience is advantageous.
• Excellent computer skills (Word, Excel, PowerPoint) with experience of web-based data systems and ability to create graphs and flow diagrams.
• Must be highly organised, deadline driven and efficient with planning skills and a proactive and positive approach.
• Ability to work well in a team environment, and ability to coordinate multiple inputs to tight deadlines, with a variety of internal and external stakeholders.
• Experience in the NGO sector and knowledge of big donor processes/requirements will be a benefit.
• Valid South African Driver’s license and willingness to travel.