Recruitment Available at University of the Free State

Duties and responsibilities: 

• Identify new business opportunities that align with the strategic objectives of the UFS.
• Develop and implement business development strategies to expand UFS's short learning programme (SLP) offerings and market reach.
• Establish and maintain strategic partnerships with industry, government, and community stakeholders.
• Conduct market research to inform programme development, pricing, and positioning.
• Analyse trends in skills development, short learning programmes, and micro credentials to guide innovation.
• Promote SLPs through targeted marketing campaigns across digital and traditional platforms.
• Design and execute integrated marketing plans that enhance brand visibility and stakeholder engagement.
• Manage Kovsie Phahamisa Academy's (KPHA) digital presence, including website content, social media platforms, and online campaigns.
• Collaborate with academic departments to align offerings with market needs and institutional priorities.
• Coordinate the development of marketing materials, including brochures, proposals, and presentations.
• Engage prospective clients and partners through presentations, networking events, and direct outreach.
• Prepare and submit proposals, concept notes, and funding applications in line with institutional policies.
• Monitor and evaluate the effectiveness of marketing and business development initiatives.
• Track key performance indicators and generate reports to inform decision-making and strategy refinement.
• Ensure compliance with institutional branding, policies, and quality assurance requirements.
• Support the financial sustainability of KPHA by contributing to revenue generation and cost-effective practices.
• Facilitate stakeholder communication and relationship management to enhance client satisfaction and retention.
• Represent the UFS at internal and external forums, exhibitions, and industry engagements.
• Drive innovation in programme packaging, delivery modes, and certification pathways.
• Contribute to the continuous improvement of UFS's offerings and operational processes.

Inherent Job Requirements:

• Bachelor’s degree or an Advanced Diploma/BTech degree on NQF Level 7 in a Marketing or Business-related field.
• Minimum of two (2) years' relevant experience in business development, including but not limited to: developing and implementing marketing or business development initiatives; engaging with internal and external stakeholders; preparing proposals, presentations, or business-related reports; coordinating projects or initiatives across multiple stakeholders.
• A valid driver’s licence (attach a copy).

Recommendations:​​​​​​

• A relevant Honours degree on NQF Level 8.
• Experience within higher education, short learning programmes, continuing education, or skills development environments.

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Duties and responsibilities:

• Conduct innovative research in the following areas: Water footprint assessment of agri-food products; climate finance to incentivise water users to use water sustainably; virtual water trade to save water; setting of blue water footprint caps for river basins.
• Author/co-author at least three (3) publication outputs per year in the form of ISI–accredited scholarly journal articles or books/chapters in books. The renewal of the fellowship beyond the first year depends on satisfactory performance and the submission of an annual progress report.
• Initiate projects and seek funding.
• Register and reside as a postdoctoral research fellow at the UFS and participate in relevant activities of the School of Postgraduate Studies and the Directorate of Research Development. 

Eligibility criteria

• Open to all South African and foreign nationals for full-time research at the University of the Free State.
• Graduated with a PhD degree in a relevant discipline within the last five years.
• Successful applicants may not hold full-time salaried employment during the fellowship.
• Successful applicants must be able to relocate to the UFS in Bloemfontein for the duration of the fellowship. This is a residential fellowship: the successful applicant is required to spend 80% of her/his postdoctoral period at the UFS.
• Prior experience in presenting research papers at conferences and/or seminars.
• Authored/co-authored academic publications. 

Value of the fellowship:

• R 270 000 annual fellowship (tax-free)
• R30 000 running expenses funds

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Duties and responsibilities:

Operations and Faculty Management 

• Responsible for the day-to-day management of core administrative business of the faculty.
• Engage in the strategic planning of administrative business processes in conjunction with the Dean and/or Vice Deans.
• Manage meetings and associated administration for Faculty Committees (For example, Faculty Board and Faculty Management Committee).
• Responsible for convening and agenda preparation for Faculty meetings.
• Advise the Dean, Vice Deans, Heads of Departments, Centres and Schools within the Faculty in terms of operational policies and procedures that influence their sphere of operation.
• Evaluate allocation of administrative resources throughout the faculty and make strategic recommendations for the optimal allocation of such resources to ensure the smooth running of the faculty.
• Effectively manage Faculty admissions, registrations, and graduation functions.
• Manage student registrations, oversee the process of academic advice to students, deal with student enquiries, and refer students where necessary.
• Plan and organise the academic year cycle, including the faculty rulebook, syllabus publications, faculty calendar, and key activities in the Faculty on the University calendar.
• Effectively manage the faculty registrar function and academic records.
• Liaise with the Vice Dean: Teaching and Learning, Teaching-Learning Manager, Head of Departments and
• Programme Director regarding the establishment of new qualifications and streams.
• Liaise with Marketing and other departments for updating the information in the Faculty Booklet, prospectus and other marketing material.
• Adhere to University and faculty policies and procedures.

People Management 

• Supervise administrative staff and service workers in the Dean’s office, and perform all functions associated with such supervision, including induction of new staff members, leave approval; performance evaluation of staff members; coordinate duties of the staff members, and make recommendations in terms of promotions, salary increases and merit bonuses for these staff.
• Administer the recruitment process, including to perform administration associated with advertisements; assisting in sifting applications; and assisting with arrangements for shortlisting meetings and interviews for vacancies in the Dean’s office.
• Monitor contract appointments (including (re)appointment of AHDs and Programme Directors, to ensure timeous submissions to the Human Resources Department.
• Promote transformation within the faculty administration.
• Identify training needs of administrative staff within the Office of the Dean and facilitate such training.
• Manage and coordinate the annual promotions cycle in the faculty.
• Liaise with the Department of Human Resources and the Executive Committee of Senate regarding appointments and promotions.
• Adhere to UFS’s human resource policies and procedures.

Finance Management 

• Plan, manage, report and advise on the faculty budget (annual budgeting; financial planning; allocation of funds; and financial control).
• Complete ad-hoc claims, requisitions and service requests where necessary.
• Adhere to the UFS’s financial policies and procedures.

Monitoring and Evaluation 

• Monitor, evaluate and prepare the annual projection for the faculty’s fee income and enrolment planning.
• Provide data, analysis and information in support of planning and decision-making within the faculty.

Stakeholder Relationship Management 

• Form and foster relationships across the University and external stakeholders (students and professional bodies).
• Understand both internal and external customer needs.
• Liaise with the Dean, Vice Deans, Heads of Departments, Programme Directors, Teaching-Learning
• Manager and the Faculty Management Team on Academic Policy decisions.
• Act as a member of the following Faculty Committees: Faculty Board, Faculty Management Committee,
• Faculty Academic Planning Committee, Faculty Marketing Committee, Faculty Admissions Advisory Committee, Faculty Examination Board and Faculty Rules Committee.
• Act as member of the following Committees external to the faculty: Central Examination Committee, General Rules Committee, Academic Advising Forum, Graduations Committee, Applications Forum, General Registrations Committee, TLMG and Senate Enrolment Management Committee.
• Act as member of ad hoc task teams during special projects (e.g., ITP Progression Rule Task Team, Systems Renewal Task Teams).

Quality Assurance 

• Ensure that all the activities within the faculty are carried out to the highest possible standards, and ensures that the necessary evaluation and monitoring procedures are in place to ensure both compliance and improvement.
• Adhere to auditing, quality assurance and risk management procedures both internal and external.

Inherent requirements:

• A relevant bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF Level 7.
• Minimum of four (4) years’ relevant working experience in an academic administration supervisory role at a higher education institution.  
• Proven experience with administrative, financial, and management systems and software (e.g., PeopleSoft), and with processes, policies, and procedures of higher education institutions.

Recommendations:

• A relevant honours degree /Postgraduate Diploma/Professional Bachelor’s degree on NQF Level 8.
• A thorough understanding of staff management and leadership.
• Sound knowledge of business drivers and trends and environmental factors to influence and shape the department’s strategy.
• Sound knowledge of Acts that impact the Tertiary Education sector.

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Inherent requirements:

• PhD on NQF Level 10 in Environmental Management, Geography, Geographic Information Systems (GIS), Geoinformatics, or a closely related discipline.
• Proven experience in the presentation of papers/posters at national scholarly conferences.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• An NRF rating or demonstrated potential for obtaining an NRF rating.
• Proven experience in supervision of graduated master's-degree students.
• A proven research record of relevant publications in national and international accredited journals.
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher-education levels.

Recommendations:

• Minimum of 2 years postdoctoral research experience in relevant fields.
• Demonstrated track record of research excellence with substantial publications in high-impact peer-reviewed journals (minimum 10 publications).
• Proven experience in leading research projects and managing multidisciplinary teams.
• Extensive expertise in advanced GIS and remote sensing software and methodologies.
• Strong record of postgraduate student supervision with successful completions.
• Excellent scientific writing, communication, and presentation skills.
• Spatial modelling, geostatistics, and predictive analytics.
• Disaster risk assessment and vulnerability analysis using GIS and Remote sensing.
• GeoAI and machine learning applications in environmental science.
• Big data analytics and cloud computing for geospatial applications.

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Duties and responsibilities

Student Bursaries

• Manage the bursary process for National Student Financial Aid Scheme (NSFAS) and university bursaries. 
• Assist in improving information and other documentation regularly. 
• Adjust and disburse bursary amounts after registration. 
• Manage private accommodation. 
• Receive, process and submit refund requests. 
• Assist in removing blocks where necessary. 
• Manage and organise transport process within Financial Aid. 
• Manage NSFAS appeal process. 

Financial Management 

• Do reconciliations of bursary funds, payments, etc. 
• Allocate and cancel bursaries. 
• Prepare and submit financial reports and related statistics. 

People Management 

• Supervise and train personnel. 
• Discuss, prepare and submit the performance management, work environment and improvement plan of personnel.
• Resolve grievances and invoke disciplinary processes according to procedure. 

Client Support

• Handle enquiries from staff, top management, public, students, parents, guardians and external sponsors.
• Resolve problem cases. 
• Maintain positive stakeholder relations in the office. 

General Office Administration 

• Assist with internal and external audits. 
• Participate in interviews for permanent and temporary staff. 
• Risk management via reconciliations and controlling for correctness. 
• Suggest and prepare changes to be made on the system to improve processes. 
• Attend regular meetings and give feedback to staff. 
• Attend NSFAS workshops and give feedback to management and staff. 
• Assist and give input regarding system-related matters. 
• Prepare and send bulk SMSs and email communication. 

Inherent Job Requirements

• A bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF Level 7  in Finance/Accounting. 
• A minimum of two (2) years’ relevant financial experience. 

Recommendations

• Experience within the Higher Education environment, especially in Finance/Financial Aid. 
• Professional membership to an accountancy body (attach proof).
• Knowledge of university systems, policies and procedures.

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Duties and responsibilities:

• Facilitate skills training for assigned small groups (between 15 and 20 students).
• Prepare thoroughly for group facilitation sessions in line with the year group study guide.
• Mark designated assignments, including oral assessments and specific reports (excluding fieldwork process reports for certain year groups).
• Maintain complete and accurate assessment records for each student’s performance.
• Organise and facilitate oral assessments for assigned groups.
• Attend all scheduled meetings and training sessions with the Field Instruction Coordinator and the Department.

Inherent Job Requirements:

• Bachelor of Social Sciences on NQF Level 8.
• Active registration with the South African Council for Social Service Professions (SACSSP) as a Social Worker (attach proof).
• Minimum of three (3) years of working experience as Social Worker.
• Proficiency in social work supervision models (e.g., Process Model, Developmental Perspective).
• Proven ability to assist during normal working hours.
• Relevant permission from the current employer/HOD to conduct additional work (attach proof).

Recommendations:

• Passion for social work education and professional, ethical conduct.
• Prior experience in student facilitation or supervision.
• Knowledge of the specific theories taught by the UFS Department of Social Work.

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Duties and responsibilities:

• Role Modelling: Students observe your conduct closely. Adhere strictly to the SACSSP Code of Ethics, not just in practice, but in demeanour, punctuality, and boundaries.
• Experience: Ideally, 3 years to ensure you have the resilience and case wisdom to guide a novice.
• Attitude: Maintain a positive, motivating attitude. Social work is demanding; your enthusiasm helps buffer the student against burnout and vicarious trauma.

Supervision Duties

• Three Pillars: You must provide educational supervision (teaching skills/theory), supportive supervision (handling emotional impact), and administrative supervision (policy/procedure compliance).
• Frequency (Semester 1): At least every 3 weeks. This period focuses on orientation and initial case conceptualisation.
• Frequency (Semester 2): Weekly for the first 4 weeks (intensive phase), then bi-weekly. This increased frequency supports the implementation of complex interventions (Group and Community work).

Assessment & Feedback

• Grading: You mark student submissions. Your grades provide the most accurate reflection of their field competency.
• Timeline: Provide written feedback within 5 working days. Timely feedback is crucial; students cannot improve their next intervention if they haven't understood the errors in the previous one. Students may not proceed with the intervention until they have considered your feedback. If you don't provide feedback in a timely manner, it could lead to frustration and prevent them from continuing with their work. 
• Oral Exam: You are a required member of the examination panel to validate that the student's presentation matches their actual fieldwork performance.
• Monitor the clinical development and progression of students under your supervision.
• Submit monthly reports to the Year Group Coordinator (YGC) regarding student progress and challenges.
• Confer with the DSW each term and immediately report any performance concerns.

Inherent Job Requirements:

• Bachelor of Social Sciences on NQF Level 8.
• Active registration with the South African Council for Social Service Professions (SACSSP) as a Social Worker (attach proof).
• Minimum of three (3) years of working experience as Social Worker.
• Proficiency in social work supervision models (e.g., Process Model, Developmental Perspective).
• Proven ability to assist during normal working hours.
• Relevant permission from the current employer/HOD to conduct additional work (attach proof).

Recommendations:

• Experience as a field placement supervisor.
• Strong commitment to the social development practice approach.
• Willingness to "go the extra mile" for student clinical growth.
• Knowledge of the specific theories taught by the UFS Department of Social Work.

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Duties and responsibilities:

• 2nd Year Casework: Supervise students in applying the Problem Management Model, analysing client systems, and formulating intervention strategies. Ensure students demonstrate a "Person-in-Environment" perspective.
• 3rd Year Group Work: Guide students in planning educational groups for youth, conducting holistic assessments of group members, and practicing non-discriminatory social work.
• Field supervisor accompanies the students to the school or organisation on Thursdays, usually at 10h00. 
• Field Supervisor must mark the reports and return them before 12h00 on Wednesdays. Students cannot continue with the session if they have not received the feedback. 
• The Field Supervisor conducts weekly, usually on Fridays, individual (60 minutes) supervision sessions to review work and assist in conceptualising learning experiences.
• Facilitate the integration of theory (e.g., Systems Theory, Planned Change Process) into practical reports and reflections.
• Maintain detailed assessment records and participate in oral examination panels.

Inherent Job Requirements:

• Bachelor of Social Sciences on NQF Level 8.
• Active registration with the South African Council for Social Service Professions (SACSSP) as a Social Worker (attach proof).
• Minimum of three (3) years of working experience with specific expertise in Casework and Group Work.
• In-depth knowledge of the theories taught at UFS, including the Problem Management Model

Recommendations:

• Ability to guide students through complex ethical decision-making in day-to-day practice.
• Prior experience supervising students in casework and/or group settings.
• Excellent written and engaging oral communication skills.

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Duties and responsibilities

Tax Compliance and Risk Management 

• Ensure compliance with all tax regulations and statutory requirements, by:
• reviewing applicable local and international tax legislation,
• validating tax positions and interpretations,
• monitoring compliance adherence across entities,
• escalating non-compliance risks to management.
• Oversee preparation and submission of all tax filings, by:
• reviewing corporate income tax, VAT, and statutory submissions,
• validating accuracy and completeness of supporting data,
• approving submissions prior to deadlines,
• monitoring submission timelines and compliance calendars.
• Manage tax audits and regulatory engagements, by:
• coordinating responses to tax audits and inquiries,
• reviewing documentation and supporting evidence,
• liaising with regulatory authorities,
• tracking and resolving audit findings.
• Monitor tax changes and implement system and process updates, by:
• analysing legislative changes and their impact,
• advising management on implications,
• coordinating updates to financial systems and processes,
• validating implementation of required changes.

Financial Reporting Oversight 

• Oversee non-regulatory financial reporting processes, by:
• reviewing monthly, quarterly, and annual reports,
• validating accuracy and completeness of financial data,
• ensuring alignment with reporting frameworks,
• approving reports prior to submission.
• Ensure compliance with NRF reporting frameworks and requirements, by:
• reviewing reporting standards and requirements,
• validating reporting outputs against frameworks,
• coordinating reporting inputs across stakeholders,
• monitoring adherence to reporting timelines.
• Oversee external audit coordination for NRF reporting, by:
• coordinating audit preparation activities,
• reviewing audit requirements and documentation,
• liaising with external auditors,
• monitoring resolution of audit findings. 

General Ledger Governance and Financial Structure    

• Ensure governance of chart of accounts and account structures, by:
• reviewing and maintaining account numbers,
• validating structural changes and new accounts,
• approving updates to chart of accounts,
• monitoring alignment with reporting requirements.
• Manage financial hierarchies and reporting structures, by:
• reviewing financial trees and hierarchies,
• validating alignment with organisational structure,
• approving updates to reporting structures,
• monitoring consistency across systems.
• Oversee financial system configuration and controls, by:
• reviewing posting rules and system controls,
• validating configuration changes,
• approving system updates,
• monitoring system integrity and performance.
• Control accounting period management processes, by:
• approving opening and closing of accounting periods,
• validating completeness of transactions prior to closure,
• monitoring adherence to period-end processes,
• resolving exceptions and delays.

Reconciliation and Financial Control Environment

• Ensure completeness and accuracy of balance sheet reconciliations, by:
• reviewing reconciliation outputs and supporting schedules,
• validating accuracy of reconciled balances,
• monitoring completion status across accounts,
• escalating unresolved discrepancies.
• Enforce resolution of outstanding reconciliation items, by:
• reviewing aged reconciling items,
• setting and monitoring resolution timelines,
• coordinating with responsible stakeholders,
• escalating long-outstanding items.
• Strengthen internal controls and financial data integrity, by:
• reviewing existing control frameworks,
• identifying control weaknesses and gaps,
• implementing control improvements,
• monitoring effectiveness of controls.

Leadership and Capability Development

• Lead capability development within the Accounting and Financial Management Division, by:
• training and guiding staff on financial processes and compliance,
• reviewing staff performance and development needs,
• providing technical leadership and support,
• monitoring application of training in operations.
• Drive process improvement and system optimisation initiatives, by:
• Identifying inefficiencies in financial processes,
• recommending improvement initiatives,
• overseeing implementation of process changes,
• monitoring impact and sustainability of improvements.

Strategic Financial Governance and Oversight

• Provide strategic oversight of financial data architecture and governance, by:
• reviewing alignment between systems, reporting, and compliance requirements,
• validating financial data structures across entities,
• advising management on governance improvements,
• monitoring implementation of governance frameworks.

Inherent Job Requirements

• Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in accounting or closely related field.
• Minimum of three (3) years’ relevant working experience in tax, financial reporting or financial systems.

Recommendations

• Experience within the higher education environment.
• Knowledge of the university systems, policies and procedures.
• Professional membership to an accountancy body (attach proof).

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Duties and responsibilities:

• Capture manual journals for the allocation of funds to different entities at the beginning of the year and submit for approval.
• Ensure that the correct fund entity is used as budgeted for.
• Check the availability of funds on the PeopleSoft Finance system before issuing requisitions.
• Capture manual journals for transfer of funds when there are no funds available in the entity.
• Monitor expenditure and budget on a regular basis.
• Report monthly on expenditure versus budget.
• Ensure that encumbrances are all accounted for and cleared up on PeopleSoft by the end of the financial year.
• Make follow-up of invoices from suppliers where the delivery of goods and services has been rendered.
• Submit invoices with Purchase Orders to Finance Department for payment.
• Complete financial documents for claims of non-registered suppliers/beneficiaries and ensure that all supporting documents are attached to it before submitting for approval and payment.
• Approve online invoices on PeopleSoft Finance.
• Submit invoices for membership and license fees.
• Manage the Darlo (Copyrights) account.
• Ensure proper filing of documents.
• Coordinate courier services for the Library and Information Services Department.
• Manage postal services for post and inter-library loan books.
• Ensure the maintenance of the motorbike.
• Regular monitoring of the motorbike’s logbook.
• Supervise the messenger.
• Perform all duties related to planning, booking, coordination and administration of staff travel and accommodation arrangements.
• Manage staff-related functions, including job profiles, leave administration, performance management, staff engagement, resource allocation, training and development.

Inherent Job Requirements:

• Bachelor’s degree or an Advanced Diploma/B. Tech degree/Postgraduate Certificate on NQF Level 7 in the field of accounting or related field.
• Minimum of one (1) year’s relevant financial experience. 

Recommendations:

• Experience within the Higher Education environment.
• Knowledge of university systems, policies, and procedures.
• Proficiency in writing skills, numerical skills, advanced Excel and computer skills.

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Duties and responsibilities: 

• Teach undergraduate and postgraduate modules in Education Law, Education Management and Leadership and Teacher Education in general.
• Participate in the Work Integrated Learning programme of the faculty (Teaching Practice).
• Engage in research activities of the faculty and produce research outputs in accredited journals and other outlets.
• Contribute to curriculum development in the field of Education Law specifically.
• Supervise and provide consultation sessions for undergraduate and postgraduate students.
• Work in a team with colleagues within the faculty.
• Contribute to leadership and administrative tasks related to the faculty.

Inherent requirements:

• A PhD on NQF Level 10 in Education with a focus on Education Law (for a permanent appointment) 

or

• Master’s degree on NQF Level 9 in Education with a focus on Education Law (contract appointment: five years during which a PhD on NQF Level 10 in Education with a focus on Education Law MUST be obtained to be converted to a permanent appointment). 
• Candidates must submit proof of registration for a doctoral degree with a focus on Education Law (attach proof).
• Candidates should submit an abstract of their thesis (or dissertation) to indicate relevance to the field of Education Law (attach proof).
• A formal teaching qualification (e.g. Advanced Diploma in Education or Bachelor of Education degree or equivalent) (attach a copy).
• A minimum of five (5) years relevant working experience in a school environment or at least two (2) years in a higher education or research and development environment.
• Proven experience and/ or training in basic statistics or quantitative research methodologies.
• Proven experience in the delivery of poster or oral presentations at conferences or equivalent activities.
• Evidence of manuscripts produced that have the potential to be converted or submitted for publication in accredited journals.

Recommendations:

• A proven research record of relevant publications in national or international Q1-Q4 accredited journals.
• Experience in postgraduate supervision.

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Duties and responsibilities:

Strategic Planning and Support

• Ensure strategic alignment of all Student Governance Structures with institutional goals.
• Collaborate with senior management to develop and implement strategic plans for student governance in line with UFS policies.
• Oversee the development and execution of the annual operational plans and ensure consistent reporting on progress.
• Promote good governance practices and strategic leadership within student governance structures.
• Create partnerships with Chapter 9 institutions, NGOs, NPOs, Voluntary Associations, DHET and other government institutions that work within the ambit of student governance and student affairs.
• Provide guidance on the strategic plans of all Student Governance Office (SGO) structures.
• Provide strategic support to the Head: Institutional Student Governance Office.
• Support the strategic and operational frameworks of the Institutional Student Governance Office, Division of Student Affairs, Sport, Arts and Culture, and the University.
• Stay abreast of latest trends and developments in promoting diverse student community on campus.
• Stand-in for the Deputy Director in terms of departmental and institutional functions when required.

Governance and Compliance

• Oversee and manage the operations of the Faculty Student Council, Associations and Organisations coordinators and the SRC Administrator.
• Oversee and manage, in collaboration with coordinators and the administrator the operations of all SGO structures, to ensure alignment with the ISRC Constitution and UFS Institutional Statute.
• Facilitate student governance elections and transitions in line with the ISRC Constitution and university statutory requirements.
• Ensure timely submissions list for all student representatives to institutional committees (SRC, FSC, Ass/Org, Residences) in line with SOPs.
• Collaborate with the Deputy Director to ensure that the ISRC Constitution, Code of Conduct, and related ISGO policies are reviewed when the policy term ends.
• Identify policy gaps for development within Student Governance and review existing policies for alignment.
•  Provide input into the review and development of governance policies.
• Ensure attendance by student representatives at the institutional committee meetings by ensuring that the SGO Manager is copied on all meeting invitations.

Protest Management and Resolution

• Act as a liaison between the administration and student groups to reach a consensus and peaceful resolution.
• Work with campus security to maintain order and manage potential risks during the protests.
• Monitor social media and other communication channels to stay updated on the progress of protests, to respond to student concerns and to advise Deputy Director/Head: Institutional Student Governance Office
• Develop communication plans to inform students, faculty members, and the public about the protests and any related activities or news.
• Facilitate discussions and other forms of debate to promote conversation and dialogue rather than violence.
• Work with university leaders and faculty members to identify potential solutions to the challenges that students are protesting about.
• Advise, through the Deputy Director, university executive management on potential protests and solutions thereof. 

Financial Management

• Compile a budget and Annual Plan Schedule for the SGO.
• Manage and monitor the financial resources allocated to student governance structures, ensuring adherence to university financial policies.
• Approve SGO and student governance structures requisitions in line with UFS procurement policies.
• Provide oversight on the budgeting process for student governance office and student governance structures and ensure alignment with the approved annual plan.
• Assist CSRC standing committees with annual planning, budgeting, and monitoring the implementation thereof.
• Monitor expenditure in line with the budget, taking corrective action when needed, to ensure the utilisation of the budget according to the plan, and with all financial rules.

Training and Capacity Building

• Introduce and implement financial literacy training/workshops for CSRC standing committees.
• Facilitate leadership training and development for the SRC and all its sub-structures and implementation of the student leadership co-curriculum programmes that develop graduates' attributes, employability, and entrepreneurship.
• Plan and implement induction and orientation programmes for newly elected student governance structures.
• Identify qualified internal and external professionals in the training of student leaders.
• Organise, coordinate, and supervise student leadership activities and to support elected office bearers in running various student leadership structures.
• Liaise and collaborate with Faculties and other Support Departments in the coordination and management of all training and developmental opportunities.
• Facilitate ongoing capacity-building initiatives, including team-building activities, workshops, training, and strategic planning sessions to enhance governance efficiency.
• Identify leadership and developmental opportunities for student leaders and monitor attendance.

Project Management

• Receive submitted Plan of Action from SRC and its Sub-structures.
• Approve and oversee the POA's from student governance structures.
• Introduce and implement student governance centred programmes.
• Oversee and provide logistical support for events, activities, and projects undertaken by student governance bodies.
• Facilitate and monitor governance projects, ensuring they are completed according to timelines and institutional objectives.
• Ensure comprehensive digital and media coverage of governance events, launches, and initiatives, collaborating with relevant UFS departments.
• Foster community engaged scholarship.
• Oversee the development and implementation of (Internal and External) Campus SRC Projects.
• Initiate, coordinate and roll out projects of strategic relevance in Student Governance on Campus.

Communication and Stakeholder Engagement

• Promote and facilitate open communication between governance structures, faculty management, and internal/external stakeholders.
• Establish relations with external stakeholders to achieve SGO objectives.
• Foster strong relationships between student governance structures and institutional governance bodies through regular meetings and collaboration.

Reporting and Administrative Support

• Compile and present reports on the activities and performance of student governance structures to the Deputy Director/Head: Institutional Student Governance Office.
• Ensure accurate record-keeping and document management for the SGO.
• Provide guidance on report and minute writing for governance structures, ensuring clarity and adherence to institutional standards.
• Receive reports from SGO staff, collate, and submit to HOD.

People Management

• Manage/coordinate staff by preparing work schedules and assigning specific duties.
• Supervise, support and mentor staff.
• Provide leadership and advice towards the activities of personnel.
• Provide platforms for information sharing, conflict resolution and alignment.
• Participate in the advertising, recruitment and appointment of ad-hoc and contract staff.
• Manage staff leave as needed.
• Deal with staff disciplinary processes in line with UFS policies and procedures.
• Identify staff training needs and coordinate and arrange workshops/training.
• Conduct the full Performance Management process of staff.
• Promote staff well-being.

Inherent requirements:

• Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF Level 7  in the Social Sciences, Education, Public Administration or a related discipline.
• A minimum of three (3) years’ relevant experience in student affairs, student governance, stakeholder engagement, project management, leadership development or a related field.

Recommendations:

• Honours degree/Postgraduate Diploma on NQF Level 8.
• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Three (3) years relevant experience in Student Affairs. 
• Member of a or registration at a professional body (attach proof).