Recruitment Vacancies at Pikitup Johannesburg (SOC) Ltd

Key Responsibilities: 

• Drafting and typing of all correspondence (i.e. contracts agreements, proposals and general correspondence) required by the Chief Financial Officer (CFO). 
• Plan and Manage the CFO’s diary and ensure that s/he is available for scheduled meeting. 
• Plan and diarise appointments, highlight deadlines for the CFO and ensure that all relevant documentation is made available timeously/ prior to the meeting. 
• Arrange and attend departmental meetings, take formal minutes and distribute timeously.
• Work closely with other Executive Secretaries/ Secretaries to ensure coordination of diaries where necessary. 
• Ensure that there are relevant signatures on documents and ensure compliance to policies and procedures before submitting to the CFO for signature. 
• Coordinate and adapt all reports from the CFO to the required company format. 
• Input data on reports daily as and when required. 
• Designing and maintaining an effective filing system. 
• Prioritise mail for the CFO’s attention. 
• Attend to all logistics for workshops of the office of the CFO, invite relevant stakeholders, compile agenda and arrange for catering and venue as required. 
• Ensuring that refreshments are purchased as and when required and place order (SAP). 
• Relay various instructions and requests to external and internal associates or companies on the CFO’s behalf. 
• Handle external customers effectively, courteously and professionally. 
• Work closely with the Managing Director’s PA to follow up on approvals, etc., by the Managing Director. 
• Co-ordination of travel and conference arrangements. 
• Make the necessary arrangements relating to travelling (i.e. care hire, accommodation, flight tickets, etc.). 
• Maintain petty cash system and ensure that the necessary receipts are kept in a safe manner and that claims are submitted timeously. 
• Liaise with SCM (and suppliers if applicable) to ensure that the necessary stationery for the office of the CFO is supplied as and when required. 
• The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive, and the employer is entitled to instruct the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job description, or in accordance with operational requirements. 

 Minimum Qualifications: 

• Grade 12. 
• Secretarial diploma or equivalent. 
• MS Office.  

Minimum Experience: 

• A minimum of 3 years secretarial experience of which at least 2 years as Secretary to a General Manager or an Executive. 

go to method of application »

Key Responsibilities 

• Handle incoming and outgoing correspondence (internal and external) on behalf of the Managing Director. 
• Attend meetings, take formal minutes and distribute timeously. 
• Search for relevant information and compile report. 
• Input data on reports daily as and when required. 
• Source and gather information and process onto spreadsheet (monthly and quarterly reports). 
• Update and review filling system and follow up on action dates daily. 
• File all correspondence and documentation in a retrievable system. 
• Obtain relevant signatures and ensure compliance to policies and procedures before submitting to the Managing Director for signature. 
• Ensure access to all items and discuss with the Managing Director to ensure correct action is taken. 
• Plan the Managing Director’s diary and ensure that she is available for scheduled meetings. 
• Plan and diaries appointments and highlight deadlines for the Managing Director. 
• Priorities mail for the Managing Director’s attention. 
• Makes calls for the Managing Director as requested. 
• Making travel arrangements for the Managing Director (flight bookings, hotel, car hire) and foreign exchange. 
• Attend all logistics for workshops, and meetings and invite stakeholders, compile agenda and arrange for catering and venue. 
• Handle external customers effectively and professionally. 
• Listen to complaints from the public and refer to the relevant people who would be able to assist the caller. 
• Liaise with Executives, Directors and other stakeholders of Pikitup and City of Johannesburg on behalf of the Managing Director. 
• Coordinate and adapt all reports from the Managing Director to one standard format. 
• Work closely with the Company Secretary to follow up on the Board and other committee matters. 
• Formulate/ develop the terms of reference for the Secretary Forum. 
• Facilitate all processes related to the Forum. 
• Ensure all documents and correspondence is kept confidential.  
• The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive, and the employer is entitled to instruct the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job description, or in accordance with operational requirements.  

Minimum Requirements: Minimum Qualifications 

• Grade 12. 
• Secretarial diploma or equivalent. 
• MS Office  

Minimum Experience 

• A minimum of 3 years secretarial experience of which at least 2 years as Secretary to a General Manager or an Executive

go to method of application »

Key Responsibilities 

• Provide strategic and operational oversight of the Employee Relations strategy for Pikitup. 
• Provide expert and specialist advice to management on HR and ER legal and regulatory compliance including inter alia the LRA, BCEA, SALGA’s conditions of services, Employment Equity, Pikitup and applicable CoJ Conditions of services and the company’s HR &ER policies and procedures. 
• Advise senior management on complex ER matters and on the appropriate approach to effectively dealing with instances of labour unrest. 
• Establish and maintain sound relations with organised labour. 
• Represent the organisation in dispute resolution processes including mediation, arbitration and negotiation. 
• Ensure continuous training of line managers on policies, procedures and relevant legislation. 
• Report to Executive Manager :Corporate Services on a regular basis on the activities of the BU and on matters of substantial importance to ER. Perform diligently all duties assigned by the Executive Manager: Corporate Services. 
• Ensure that all HR staff are well equipped to advise line management appropriately on ER matters. 
• Ensure that the company is always well represented at relevant forums for e.g., CCMA, Labour Court. 
• Participate in the organization’s and Human Resources division strategic planning process. 
• Review or where appropriate, develop appropriate ER policies and procedures. 
• Maintain accurate records on ER matters and submit high-quality reports as required to management and other governance structures. 
• Ensure Compliance with MFMA. 
• The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive, and the employer is entitled to instruct the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job description, or in accordance with operational requirements.  

Minimum Requirements 

• Bachelor’s degree in Business Administration /Labour Law /Human Resources or other related field.  

Preference/ Advantages 

• Postgraduate degree in Employee Relations/ Labour Law. 
• Diploma / Certificate in Alternative Dispute Resolution. 
• 10 years’ HR managerial experience, with at least 5 years at senior management level. 

Minimum Experience 

• 8 years experience in Employee Relations of which 5 years in a managerial role.
• Experience working in a complex unionised environment. 
• Significant high-level experience in dispute resolution including mediation, arbitration and negotiation.

go to method of application »

Key Responsibilities 

• Oversee end-use planning of infrastructure, assets (vehicles), plant and equipment. 
• Develop and implement 3 and 5-year business planning processes and re-align to Pikitup planning and processes. 
• Develop and implement sustainable business processes that support the business.
• Manage internal processes and technology. 
• Formulate specifications for new technology in conjunction with managers. 
• Identify Fleet Risk and mitigation processes as input to the company-wide risk management. 
• Oversee implementation of controls to reduce breakdown costs and control kilometres per day and on time vehicle availability. 
• Ensure continuous improvement also through ongoing driver training. 
• Ensure measures are in place to enhance and maintain fleet availability. 
• Work with fleet on the current and future management and maintenance of fleet. 
• Entrench sound financial management and ensure that financial systems and controls are operational. 
•  The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive, and the employer is entitled to instruct the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job description, or in accordance with operational requirements. Page 2 of 3  

Minimum Requirements 

• Bachelor’s Degree / National Diploma in Business Administration/ Fleet Management or related field. 

Preferences/ Advantage 

• Postgraduate degree in a related field will be an added advantage.  

Minimum Experience 

• 8 years’ working experience in fleet/logistics of which 5 years in a managerial role. 
• Driver’s Licence. 

go to method of application »

Key Responsibilities 

• Provide strategic and operational oversight of the HR Partnerships and Services in Pikitup. 
• Develop and/or review all HR policies and processes to ensure legal and regulatory compliance and adherence to mandated frameworks whilst incorporating high levels of service delivery, accuracy, efficiency and customer centricity. 
• Drive the review of transactional efficiency and automation of routine HR processes to ensure effective controls, reporting and accountability whilst supporting effective management decision-making through real-time data, dashboards and HR analytics. 
• Provide high level HR Business Partner services to Pikitup Senior Management and troubleshooting where required to resolve complex problems. 
• Manage the development and maintenance of the workforce skills plan, employment equity plan as well as the statutory reporting and execution thereof. 
• Manage performance and development for Human Capital Management staff. 
• Manage the audit process of all functional areas with the internal and external auditors. 
• Participate in management structures, Pikitup Board Committees and the Board where required.  
• The list of tasks/duties and responsibilities contained in this document is not necessarily exhaustive, and the employer is entitled to instruct the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job description, or in accordance with operational requirements.  

Minimum Requirement 

Minimum Qualifications

• Bachelor’s Degree in Human Resources or other related field. 
• Accreditation by SABPP,IPM and other relevant professional bodies  

Minimum Experience 

• A minimum of 8 years’ generalist HR experience of which 5 years in a managerial role e.g. HR services, HR operations, Remuneration and Benefits, HR partnerships, and Payroll. 
• Experience in leading and managing HR strategy in a large and complex organisation with multiple delivery sites  

Preferences/Advantages

• Postgraduate degree in Human Resources or other related field. 
• 10 years’ HR managerial experience, with at least 5 years at senior management level.