Vacancies Available at Department of Transport

REQUIREMENTS :

• An appropriate degree or equivalent qualification at NQF level 6,
• 3 years’ experience below middle management (Assistant Director)/ middle management level, knowledge of minister’s operations, proven management competencies,
• broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio, working knowledge of the political and parliamentary processes in South Africa, computer literacy, communication skills (verbal and written)

DUTIES :

• The successful candidate will: Monitor events in Parliament/ the legislature to identify matters that have a bearing on the portfolio of the minister, peruse documents like Hansard speeches, minutes of portfolio and standing committees, and monitor meetings of legislative structures to identify matters that have a bearing on the portfolio of the minister,
• liaise with structures like portfolio and standing committees on matters that have a bearing on the portfolio of the minister and brief departments on decisions making, monitor events in Cabinet/Executive Council to identify matters that have a bearing on the portfolio of the minister, peruse documents like minutes of Cabinet and cluster committees and monitor meetings of the executive structures to identify matters that have a bearing on the portfolio of the Minister, liaise with structures, by attending meetings, like cluster and cabinet committees, render an efficient and effective parliamentary service, facilitate timeous and appropriate responses to parliamentary questions in the format prescribed by Parliament/ the legislature and ensure departmental representation in parliamentary events,
• compile Cabinet memoranda, speeches, submissions, briefing notes and other documents as required, gazette and table draft bills emanating from the portfolio of the Minister, provide advice and support in terms of policy and procedure to the department in respect of key parliamentary events, like the tabling of the budget vote of the Minister, co-ordinate and control movements between the Pretoria and Cape Town offices for Parliamentary sessions ( where applicable), manage and oversee the packing, dispatching and unpacking of official documents and equipment in Pretoria and Cape Town,
• manage the movement of households to and from Cape Town, study the relevant Public Service and departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly, remain up to date with regard to the applicable prescripts/ policies and procedures that apply to his/her work terrain, remain abreast with the procedures and processes applicable to the Minister. 

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REQUIREMENTS :

• An appropriate Degree or equivalent qualification at NQF level 6, 3-year experience below middle management (Assistant Director)/ middle management level, broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio, proven management competencies, working knowledge of the political and parliamentary processes in South Africa, computer literacy. 

DUTIES :

• The successful candidate will: Manage the administrative and coordination activities within the office of the executive authority, Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority, compile correspondence, submissions and cabinet memoranda as required, study, edit and comment on submissions to be submitted to the executive authority for consideration,
• manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority, manage logistical support in the office of the executive authority, develop, implement and maintain a filling system for the office of the executive authority, manage the registry of the office of the executive authority, ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification,
• liaise with internal and external role-players with regard to matters relating to the portfolio of the executive authority, brief the chief of staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council, liaise with senior managers in the institutions within the executive authority’s portfolio, co-ordinate the activities of the executive authority’s office,
• render a Cabinet/ executive council support service to the executive authority, manage the distribution of memoranda to Cabinet/executive council members, manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees, keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due date, supervise employees,
• general supervision of the employees in the office of the executive authority, quality control of the work delivered by supervisees, quality control of the work delivered by supervisees, advise supervisees with regard to all aspects of the work, serve as the formal disciplinary authority with regard to supervisees, ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.