Administration Officer at Free State Department of Health

Requirements:

• Senior Certificate, plus Diploma (NQF 6) in Public Administration /Financial Management/ Accounting or related qualification as recognised by SAQA. A minimum of 3 years in PERSAL administration or finance environment.

Duties:

• Administer and analyse expenditure by monitoring personnel-related expenditure, identifying variances, and providing accurate financial reports to support budgeting and decision-making processes. Manage and correct personnel linkages on the PERSAL system by ensuring that all employees are correctly linked to appropriate cost centres, departments, and funding sources, and by resolving any discrepancies timeously. Compile, verify and analyse data from the PERSAL system to ensure accuracy, completeness and alignment with reporting requirements. Ensure data integrity on the PERSAL system by regularly reviewing and updating employee information, detecting errors and implementing corrective measures to maintain reliable records.
• Provide administration support in financial and HR reporting by preparing reports, maintaining records, and assisting management with information required for audits and compliance purposes. Ensure compliance with relevant legislation, policies and procedures including the Public Finance Management Act (PFMA), Treasury Regulations and departmental prescripts. Liaise with internal and external stakeholders including HR, Finance and other departments, to resolve PERSAL and expenditure-related queries and ensure efficient service delivery.