Administrative Assistant II (P12) (5-Year Fixed Term Contract) (Facilities Management: Department of Property Management) (Re-advert) at University of Johannesburg

Job description

• Provides office services by monitoring administrative projects and providing overall general and financial administration duties to the department. Liaise with on-site personnel, owners, tenants and contractors when required.

Responsibilities:

• Biling of tenants
• Reconciliation of Tenants' accounts
• Invoicing of Student Centre Tenants
• Import utilities meter readings electronic files
• Compile reports on tenants statuses to Management
• Capture payments on to the MDA system
• Rental payments tracked monthly from bank statements
• Follow-up on oustanding rental payments
• Compile Rental Arears Reports 
• Address rental queries raised by tenants
• Handle debtors' and creditors' queries 
• Ad hoc duties and in compliance with lease

Minimum requirements

• National Diploma (NQF 6) in Finance
• Three (3) to four (4) years' experience in dealing with the administration of billing of tenants, including the preparation and distribution of accurate monthly invoices for rent and utilities
• Three (3) to four (4) years' experience in generating invoices for Student Centre Tenants and ensuring that all charges, including rent, utilities, and service fees are applied correctly and in compliance with lease agrrements
• Three (3) to four (4) years' experience in capturing tenants payments onto the MDA system, ensuring accurate records of all financial transactions.
• Experience in compiling reports on tenants' statuses, including overdue payments, arrears, and other account issues
• Experience in financial administration including debtors and creditors
• Three (3) to four (4) years' experience using the MDA Financial System

Competencies and Behavioural Attributes:

• Telephone Etiquette Skills
• Attention to detail
• Good communication skills
• Organisation skills
• Time management
• Ability to work under pressure
• Office Administration
• Analytical and problem-solving skills
• Good client/customer service skills
• Work with minimal supervision

Recommendations: 

• Previous experience in handling finance administration
• Proven experience in MDA Financial System