Administrative Officer - Faculty of Theology at Stellenbosch University

Duties

• Providing administrative and secretarial support for South African collaborators within the IRTG;
• Assisting with communication within the IRTG, including communication with the media;
• Preparing and managing correspondence, reports and other documents for the IRTG (SA);
• Setting up and maintaining filing systems, databases and e-mail distribution lists;
• Financial administration, including capturing requisitions on SU's financial system;
• Making travel and accommodation arrangements relating to IRTG (SA) activities;
• Professional liaising with internal and external stakeholders;
• Assisting with event coordination and logistics, including high profile lectures, workshops and conferences;
• Basic research work (internet searches and preparing briefing notes) upon request;
• Managing diaries;
• Completing ad hoc tasks as necessary;
• Performing such other duties as assigned by the IRTG (SA).

Job Requirements    

• A relevant post-matric qualification;
• At least five years' appropriate work experience;
• An excellent spoken and written command of English, and the ability to function effectively in a multilingual environment;
• Demonstrable knowledge of SU's financial system;
• Proven ability to work on own initiative, both independently and within a team;
• Sound interpersonal relationships;
• Effective organisational skills;
• Computer literacy in the MS Office (Word, Excel, PowerPoint and Outlook) and Moodle environments;
• The ability to deliver a professional and friendly service under pressure, and after hours when necessary;
• Willingness to travel for IRTG business on occasion;
• A positive attitude towards students, clients and colleagues.