Administrator: Reportable Irregularities at Independent Regulatory Board for Auditors (IRBA)

JOB PURPOSE

• This position reports to the Professional Manager: Reportable Irregularities (RI), requires strong administrative and compliance monitoring skills.

The main responsibilities include:

• Administering the RI process and assisting with the maintenance of the RI database.
• Assisting in establishing and maintaining timely communication with Registered Auditors, the public, and relevant Regulators.
• Supporting the review process regarding the monitoring of the quality of work performed by the Assistant RI Administrator.
• Providing input on the efficiency of the RI processing systems and assisting in implementing changes to these systems as well as the overall RI processes.

KEY PERFORMANCE AREAS
Administration of the RI Process:

• Administer and maintain the RI database.
• Assist in tracking and following up on RI reports.
• Ensure accuracy and timeliness in the processing of all reportable irregularities.
• Communication and Stakeholder Management:
• Assist with establishing and maintaining communication with Registered Auditors, the public, and Regulators.
• Ensure consistent, timely communication with stakeholders involved in the RI process.

Quality Control and System Efficiency:

• Review the quality of work performed by the Assistant RI Administrator.
• Offer suggestions and assist in implementing system improvements in the RI processes.

General Administrative Support:

• Support ad-hoc administrative tasks as required by the department.
• Ensure the smooth flow of information and documentation related to the RI processes.

 KNOWLEDGE, EXPERIENCE AND ATTRIBUTES
Qualifications and Previous work experience

• Grade 12 or higher.
• Completion of a course in Office Administration or a similar tertiary qualification is advantageous.
• Basic knowledge of the Auditing Profession Act of 2005 is advantageous.
• Minimum of 5 years of relevant work experience, with experience in:
• Internal and/or external compliance monitoring
• General office administration
• Client services or related activities

Attributes
The following attributes are required of the incumbent:

• Excellent telephone etiquette.
• Ability to work under pressure with a high degree of accuracy.
• Strong interpersonal skills with a professional attitude.
• Good presentation skills.
• Superior organisational and problem-solving abilities.
• Reliable, hardworking, and confident nature.
• Ability to maintain confidentiality and show discretion.