Business Supporter - Contract ( Port Elizabeth) at Aspen Pharma Group

Description

• Provision of business support on all aspects of the area’s work
• Coordination and execution of administrative functions within the Vendor area

Requirements

Permit Management

• Management of permit applications for Aspen SA Operations with SAHPRA
• Support annual submissions of narcotics and psychotropics to SAHPRA.
• Provide quarterly reports to SAHPRA on outstanding Triplicates.
• Ensure expeditious receival of import and export permits/authorizations.

Administrative support

• Assist with the qualification requirements for service providers.
• Provide input into work activities and priorities for the unit.
• Monitor adherence to schedules, organize and schedule meetings, monitor Vendor Management activities, and plan and make travel arrangements.
• Prepare, compile, and release documentation to external departments, example qualification statements.
• Coordinate project and office services
• Performs advanced administrative, operational, customer support and computational tasks.

Process compliance (CAPAs, change, controls, deviations)

• Administer CAPAs requests.
• Coordinate the required tracking of change requests to SOPs and processes and assist in determining compliance with control process.
• Assist in analyzing deviation trends.
• Coordinate the required tracking of overdue CAPAs, CCs, deviations and internal audit reports and responses.

External audits management

• Arrangement for local and international audits
• Coordinate audits relating to document and information management.
• Coordinate and provide support during external and customer and statutory external audits.

Management review, reporting and record-keeping

• Assist in tracking and reporting on in-country Vendor Management metrics.
• Assist in the gathering and consolidating/ compiling information required for reporting.
• Consolidate documents.
• Maintain and update records and systems as required.
• Retrieve documentation and records to facilitate query resolution.

Stakeholder relations

• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.
• Schedule meetings with local suppliers

Requirements

Background/experience

• 2 to 3 years of relevant experience with permits applications and international travel arrangements
• Grade 12 Certificate
• Knowledge of international travel arrangements essential (55% of responsibility) Knowledge of permit applications with SAHPRA

Specific job skills

• Broad working knowledge of concepts, terminology, and specialized admin requirements to support Vendor Management
• Knowledge of international travel arrangements essential

Competencies

• Information Gathering
• Following Procedures
• Planning and Organizing
• Meeting Deadlines