Company Secretary Reference: FAS/RECRUITMENT/COSEC1/2024 at FASSET

MAIN ACCOUNTABILITIES

Corporate Governance

• Ensure that procedures for the appointment of directors is adhered to;
• Manage the orientation of new Board members;
• Advise and guide Board members on their fiduciary duties and responsibilities;
• Assist in the implementation of evaluation of Board members effectiveness on an annual basis;
• Identify and facilitate training needs based on Board performance evaluations;
• Ensure unhindered access to information by all Board and Committee members in order to allow for the effective contribution, discussions and decisions by all members;
• Contribute to the compilation of the Annual Integrated Report;
• Identify and evaluate new corporate governance developments to assess the impact of such and advise Directors and Management of their implications;
• Ensure all Directors are aware of legislative and regulatory requirements relevant to the Board and Committees on which they service;
• Ensure that all matters are raised that warrant the attention of the Board;
• Provide support on a daily basis on issues of governance;
• Maintain Delegated Powers of Authority;
• Collate all mid-term and final review information regarding the CEO’s performance contract, assessments and conditions of service;
• Provide all legal advice/opinions to FASSET as and when required;

Entity Administrative Services

• Maintain Statutory Registers and records on the entity;
• Ensure Board and Committee minutes are capture the philosophy and essence of matters discussed in order to intercept core related issues;
• Develop Board Annual Work Plan;
• Maintain a directors interests in companies and contracts in order to table at each meetings;.
• Provide advice in meetings procedures;
• Ensure that the Annual Calendar is efficiently planned to avoid clashes, and facilitate decision making in terms of PFMA reporting frameworks, for all Directors and Executives;
• Ensure preparation and issuing of notices timeously;
• Ensure all information on Board packs is adequate and distribution thereof;
• Ensure coordination of submissions or reports to the Board, Committees and EXCO;
• Ensure secretariat systems are maintained to meet the requirements of FASSET;
• Design and implement programmes and interventions to ensure continuous improvement of Secretariat Business processes and systems in line with industry best practice;
• Ensure Directors fees are paid according to the approved remuneration framework
• Monitor Remuneration reviews of Directors within the Public Sector;

Oversee Financial Resources

• Develop and implement the unit’s budget;
• Ensure procurement of goods and services within the unit is accordance with the PFMA and National Treasury Regulations;
• Manage and control expenditure against budget, including causes of deviations;
• Monitor and ensure compliance to relevant regulatory requirements;
• Provide financial management reports relevant to this function to the CFO;

Oversee Human Resources and Stakeholder Management

• Ensure regular staff development in order to improve efficiency;
• Ensure the completion of performance agreements, reviews and monitor poor performance thereof;
• Plan and manage leave of span of control in the office;
• Maintain effective stakeholder relationships and address queries;
• Perform any other tasks related to the operations on the office as and when required; 

REQUIRED QUALIFICATION

Qualification 

• LLB Degree or relevant and appropriate legal qualification.
• A Post Graduate Qualification is an added advantage;
• Membership of the Law Society (Admitted Attorney) and or/Institute of Chartered Secretaries and Administrators an added advantage;

 
REQUIRED EXPERIENCE

Essential: 

• Minimum of 10 years’ experience, of which 5 years must be in a Company Secretary role;
• Experience in corporate law, governance, risk, compliance, strategy and corporate secretariat practice;