General Office Assistant at Growthpoint Properties

Job Purpose

Responsible for office and administrative support to the team. This role is vital for the smoothrunning of a department. The incumbent will field lease audits, billing audits, draft and assistingby collecting leases and assist with daily general administrative tasks.

Duties and responsibilities

• Complete order forms and send to contractors on Fraxion.
• Storeroom stock control.
• Reception duties.
• Logging calls with the Growthpoint Management Service Desk.
• Assist with report compilation.
• Asset register audit.
• Obtain quotations for operational purposes.
• Typing take-back and take-on inspections.
• Typing of offer to lease and lease approval sheet.
• Tenant and Lease audits.
• Billing audits.
• Collecting annual audited turnover certificates and attend to calculations.
• Collecting of turnover figures.
• Liaise and manage meter reading agency in terms of tenants.
• Leasing documentation and follow ups.
• Answering the phone and taking detailed messages.
• Report on all tenant queries taken telephonically or in person at the office and ensure

the Building Managers and Property Managers receive these queries promptly.

• Liaising with all “drop in” visitors.
• Handling of keys to vacant units. (Ensuring they are clearly marked and safely stored).
• Opening of vacant units for brokers.
• Maintaining meeting room bookings.
• Deal with all printing requests for staff.
• All administration functions linked to role.

Experience

• 2-3 years of administrative experience in a secretarial environment or similar, preferably in a

property environment.

Qualifications

• Matric - prerequisite
• Post Matric qualification will be an advantage

Competencies

• Computer literacy; Word, Excel, and PowerPoint
• Ability to draw schedules / reports on system
• Good communication skills – written and verbal
• Time management skills
• Sound administrative skills
• Good problem-solving skills
• Excellent touch-typing skills with a high accuracy rate

Personal Attributes

• Emotionally mature
• Energetic
• Creative
• Friendly
• Professional – well-groomed and well-spoken