Governance & Compliance Specialist at ADvTECH

The purpose of the job:

• To provide operational support for governance, internal audits, regulatory compliance, and policy administration. This includes coordinating the review of institutional policies, assisting in and conducting , gathering data for compliance reporting, and supporting training and case preparation for legal and regulatory functions.

Reporting to:
The successful candidate will report to the Head: Governance & Compliance
 
Main Outputs and Responsibilities for this Position:

• Policy and Procedure Review Coordination
• Track and monitor policy and procedure review schedules
• Support drafting, formatting, and version control of documents
• Liaise with internal units to collect feedback on proposed policy updates
• Prepare consolidated responses and facilitate stakeholder consultation processes
• Internal Audit and Regulatory Reporting
• Lead in the coordination and conducting of internal audit activities and documentation
• Collect and analyse data for internal and external reports
• Format and compile audit evidence packs
• Follow up on outstanding documentation and audit action items
• Support reporting cycles for compliance registers and review logs
• Training and Capacity-Building Support
• Schedule and organise training sessions and governance workshops
• Track participation and maintain training attendance registers
• Prepare materials, logistics, and follow-up documentation
• Collect and compile evaluation data to support continuous improvement
• Coordinate internal communications for training campaigns
• Legal and Compliance Administration
• Liaise with legal services/relevant divisions for document tracking and preparation for case preparations.
• Maintain records related to institutional compliance matters
• Organise evidence and correspondence required for internal legal cases or appeals
• Maintain confidentiality and accuracy of compliance documentation
• Provide logistical and administrative support for compliance proceedings
• General Operational Support
• Manage meeting scheduling, agendas, and minutes for governance and compliance activities
• Respond to administrative queries from internal departments
• Ensure timely updates to governance dashboards/reporting tools and task trackers
• Maintain institutional calendars for audits, reviews, and training

Qualification

• Minimum of a Bachelor’s Degree

Experience:

• Minimum of 5 years as a Governance/Compliance/Quality assurance

Competencies:

• Document and Policy Tracking
• Compliance and Legal Admin Support
• Internal Audit Coordination
• Administrative and Records Management
• Stakeholder Communication and Follow-up
• Organisation and Accuracy
• Task Ownership and Initiative
• Professional Discretion
• Communication
• Reliability and Consistency
• Collaboration

Other Special Requirements:

• Occasional travel between campuses or the central office may be required. 
• Must work extended hours during peak academic periods.
• High tolerance for structured, process-driven work.