HR Manager at Clear Leaf

Job Description

1.1          Human Resources Management

• Work with the MD to strategically plan HR initiatives that will benefit the company and encourage more efficient employee relations

• Continuously develop, update and maintain HR policies and procedures.

• Foster cross-functional relationships and ensure managers and employees are properly connected

• Manage and supervise other HR staff, ensuring they are assigned and carry out proper tasks

• Understand and adhere to all pertinent labour laws

• Manages the implementation and administration of policies by ensuring that it is aligned to company needs

• Liaise and guide management on best employee practices in the workplace

• Accountable to ensure that the company adheres to and is in compliance with the NBCRFLI Main Agreement.

• Timeous compilation and submission of the annual EE Report

• Responsible to approve the annual ATR/WSP prior to submission to TETA

• Initiate and arrange for the annual verification of the B BBEE Certification

• Regular review and update of Heavy Vehicle drivers salary structure to ensure maximum efficiency and labour stability

• Contribute to the evaluation and development of HR strategy and performance in co-operation with the senior management team

1.2          Internal, External Partners & Client Effectiveness

• Initiate and maintain a good relationship and rapport with external stakeholders ( recruitments agents,  company attorneys,  etc)

• Establish a professional relationship with NBCRFLI agents

• Render an effective HR support service internally to create a need for the use of and for these services across disciplines

1.3          Labour Relations

• Responsible to ensure labour stability through fair employment practices

• Develop, update and maintain Disciplinary Policy ,Procedure and Directives document

• Continuously review Company Operational Rules to ensure relevance and compliance

• Responsible to attend to all negotiations with union/s from time to time

• Continuous liaison with the NBCRFLI and resolve all enquiries and foster healthy relationship

• Responsible to ensure that the company is in full compliance with the NBCRFLI Main Collective Agreement

• Represent the company at the CCMA/NBCRFLI in all dispute matters ( Conciliation/Arbitration cases)

• Act as chairperson in all complicated disciplinary hearings

• Oversee the day to day handling of disciplinary matters (written warning, final written warnings, notice to attend disciplinary hearings and authorization to deduct from employee’s salary)

• Counselling of employees on continuous basis

9.4      People Management

• The effective management of all staff in the HR division.

• Provide professional advice to all staff on HR related problems

• Apply a comprehensive knowledge of business structure and work flows to maximize organisational structure around customer.

9.5       Training

• Ensure the development and maintenance of an H R Development program to facilitate the development of employees (primarily heavy vehicle drivers) and to ensure a constant supply of competent existing drivers according to organisational strategic requirements

• Oversee the recruitment, induction and orientation of new heavy vehicle drivers

9.6       General HR Administration 

• Directs establishment and maintenance of employee records systems, personnel filing system in compliance with POPIA

• Ensure that monthly employee statistic are compiled and accurate

• Check, verify and approve monthly return of NBCRFLI levies and Provident Fund returns for payment before the 20th of the month.

• Prepare and submit the Dept of Statistics’ Quarterly Submissions.

• Ensure that all administrative functions related to NBCRFLI submissions are performed on time

• Review and update the HR Manual on annual basis

• Ensure that the annual NBCRFLI wages and benefits are implemented on time to prevent non- compliance orders

• On monthly basis check the driver’s pay roll for any discrepancies before payment

• Administer and control the preparation of all relevant HR documents for the B BBEE verification

9.7       Staffing

• Responsible for the recruitment, interview and appointment procedure of all admin, finance, technical and training employees

• Ensure that the appointment contacts are legally in compliance with labour law 

• Oversee the recruitment and appointment process of Heavy Vehicle drivers and general employees

• Direct the recruitment and training for new employees

• Negotiate placement Agreements with Recruitment Agents

Qualifications

• Related Degree 

• At least 5 years experience as a Human Resources Officer as well as 5 years experience as a Labour Relations Officer OR

• 10 years experience as a Human Resources Generalist

1.1          Human Resources Management

• Work with the MD to strategically plan HR initiatives that will benefit the company and encourage more efficient employee relations

• Continuously develop, update and maintain HR policies and procedures.

• Foster cross-functional relationships and ensure managers and employees are properly connected

• Manage and supervise other HR staff, ensuring they are assigned and carry out proper tasks

• Understand and adhere to all pertinent labour laws

• Manages the implementation and administration of policies by ensuring that it is aligned to company needs

• Liaise and guide management on best employee practices in the workplace

• Accountable to ensure that the company adheres to and is in compliance with the NBCRFLI Main Agreement.

• Timeous compilation and submission of the annual EE Report

• Responsible to approve the annual ATR/WSP prior to submission to TETA

• Initiate and arrange for the annual verification of the B BBEE Certification

• Regular review and update of Heavy Vehicle drivers salary structure to ensure maximum efficiency and labour stability

• Contribute to the evaluation and development of HR strategy and performance in co-operation with the senior management team

1.2          Internal, External Partners & Client Effectiveness

• Initiate and maintain a good relationship and rapport with external stakeholders ( recruitments agents,  company attorneys,  etc)

• Establish a professional relationship with NBCRFLI agents

• Render an effective HR support service internally to create a need for the use of and for these services across disciplines

1.3          Labour Relations

• Responsible to ensure labour stability through fair employment practices

• Develop, update and maintain Disciplinary Policy ,Procedure and Directives document

• Continuously review Company Operational Rules to ensure relevance and compliance

• Responsible to attend to all negotiations with union/s from time to time

• Continuous liaison with the NBCRFLI and resolve all enquiries and foster healthy relationship

• Responsible to ensure that the company is in full compliance with the NBCRFLI Main Collective Agreement

• Represent the company at the CCMA/NBCRFLI in all dispute matters ( Conciliation/Arbitration cases)

• Act as chairperson in all complicated disciplinary hearings

• Oversee the day to day handling of disciplinary matters (written warning, final written warnings, notice to attend disciplinary hearings and authorization to deduct from employee’s salary)

• Counselling of employees on continuous basis

9.4      People Management

• The effective management of all staff in the HR division.

• Provide professional advice to all staff on HR related problems

• Apply a comprehensive knowledge of business structure and work flows to maximize organisational structure around customer.

9.5       Training

• Ensure the development and maintenance of an H R Development program to facilitate the development of employees (primarily heavy vehicle drivers) and to ensure a constant supply of competent existing drivers according to organisational strategic requirements

• Oversee the recruitment, induction and orientation of new heavy vehicle drivers

9.6       General HR Administration 

• Directs establishment and maintenance of employee records systems, personnel filing system in compliance with POPIA

• Ensure that monthly employee statistic are compiled and accurate

• Check, verify and approve monthly return of NBCRFLI levies and Provident Fund returns for payment before the 20th of the month.

• Prepare and submit the Dept of Statistics’ Quarterly Submissions.

• Ensure that all administrative functions related to NBCRFLI submissions are performed on time

• Review and update the HR Manual on annual basis

• Ensure that the annual NBCRFLI wages and benefits are implemented on time to prevent non- compliance orders

• On monthly basis check the driver’s pay roll for any discrepancies before payment

• Administer and control the preparation of all relevant HR documents for the B BBEE verification

9.7       Staffing

• Responsible for the recruitment, interview and appointment procedure of all admin, finance, technical and training employees

• Ensure that the appointment contacts are legally in compliance with labour law 

• Oversee the recruitment and appointment process of Heavy Vehicle drivers and general employees

• Direct the recruitment and training for new employees

• Negotiate placement Agreements with Recruitment Agents

Qualifications

• Related Degree 

• At least 5 years experience as a Human Resources Officer as well as 5 years experience as a Labour Relations Officer OR

• 10 years experience as a Human Resources Generalist