Leave & HR Admin Clerk at uPhongolo Local Municipality

• Salary Scale: Task Grade 08 of a Grade 2 Local Authority (R237 787.92 R308 656.08 p.a) plus normal fringe benefits applicable to Local Government.

KEY REQUIREMENTS:

• Grade 12, National Diploma in Human Resources Management/ Public Administration or equivalent qualification, Computer literate (MSWord & Excel). years experience as administration clerk and or secretary.

KEY COMPETENCY SKILLS:

• Good Writing Skills.
• Verbal Communication Skills. writing skills.
• Good Communication skills.
• Conflict handling Skills.
• Decision Making and Negotiation Skills.
• Report Skills

KEY PERFORMANCE AREAS:

• Checking the accuracy of details records on transactional documentation and updating work in progress information/ data on specific applications/ systems of the department.
• Merging, copying and transferring data from applications, formatting/ generating forms/ transactional documentation for approval.
• Inserting, tracking progress and moving or merging fields on databases to maintain records of maintenance contracts.
• Filing completed work orders in alpha-numeric or chronological sequence and or/ retrieves files/ folders on request from departmental personnel. 
• Attending to and establishing the nature of enquiries/complaints from general public/ officials, etc prior to forwarding to the respective Branched/ personnel for attention
• Providing information to the employees for pension fund, medical aid, group life insurance and UIF using telephone and computer.
• Sending the complete forms to the doctor for examination.

Department Labour:

• Compensation.
• Filling the leave forms on personal details.
• Filing of all leave forms.
• Keeping recording on all long service bonuses.
• Receiving leave applications or applications for communication of leave from employees or relevant department.
• Verifying applications to ensure correct completion of forms and alignment with organizational policies and procedures.
• Finalizing leave records at end of each month by creating computer-generated report

CLOSING DATE: 22 SEPTEMBER 2026