Manager: Facilities Management at Road Accident Fund

Key Performance Areas

Manage Effective Workspace and Parking Space Management

• Create functional effective and flexible working areas.
• Maintain a database of accurate drawings of offices and submit any amendments to project office.
• Manage the allocation of parking bays and ensure compliance.
• Handle parking and workspace queries and ensure resolution.

 Administration of Audit and Risk Findings Identified in the Department

• Respond to the operational risks identified.
• Continuously monitor opportunities and incidents.
• Pro-actively rectify and control weaknesses identified.
• Ensure the proper administration, governance and risk management.

Manage Facilities Services Sectional Budget and Other Financial Resources Management

• Monitor the budget spending, manage the divisional cash flow and minimise budget variance.
• Forecast facilities management budget each Financial Year starting with zero based and submit to manager.
• Ensure that expenses fall and are covered under the budget set.
• Ensure regular and consistent reporting on budget expenditure.

Manage 30-day Payment of All Facilities Management Invoices

• Manage payment of accounts, rent and other Facilities Management related services.
• Manage landlords, agents on outstanding invoices before month end.
• Submit a report to manager on all invoice-related information.

Manage All Facilities Related Contracts

• Draft memorandums and advise procurement of required Facilities Management contracts to ensure no irregular contracts.
• Manage service level agreements with service providers for office cleaning. Fumigation, office plant and special server room clearing etc.

 Policy Review and Implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies.
• Ensure national space strategy is adhered to.

Reporting

• Develop reports/ policies/ procedures and guide the process through the alignment of the documents to the overall RAF’s strategy.
• Develop functional reporting systems, for management, projects or performance reporting.
• Prepare proposals, briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

Stakeholder Management

• Facilitate and manage communication with relevant internal and external stakeholders and proactively and progressively manage the relationships.
• Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.
• Communicate with all levels of stakeholder contact. 

People Management

• Management of human capital processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.
• Allocate, direct, motivate and evaluate subordinates to help achieve their individual goals.

 Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Facilities Management related qualification.
• Postgraduate in Facilities Management related qualification will be advantageous.
• Driver’s License.
• Relevant 6 - 8 years’ experience in Facilities management environment of which 2 years must have been on supervisory/ management level.