Ops Co-ordinator - Ottery (Cape Town) at The Heineken Company

Purpose of the Job:

Responsible for effectively handling the administration and financial function within the Distribution Centre through the completion of all reasonable tasks to ensure the operational efficiency of the DC / Branch. The Operations Co-Ordinator is also responsible for assisting and supporting the organization’s endeavor to create superior customer service.

Key Responsibilities:

• Co-ordinate the daily administration function within the Trade Express. 
• Assist and support managers with Purchase requisitions, the goods receipt process, purchase orders and all procurement related admin (SAP and COUPA)
• Manage petty cash in accordance with policy and procedure.
• Ensure that the ISO 9001:2015 documentation is maintained and applied. Coordinate DC ISO audits and changes to documentation.
• Assist with preparing budgets and forecasts, including the monthly co-ordination of OPEX spends and variance analysis in terms of guidelines and assumptions.
• Ensure that monthly spending as per cost center and cost element are allocated correctly and are expensed as per the budgeted flexing.
• Co-ordinate the monthly variance reporting after obtaining and evaluating the reasons for variances.
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Perform Trade Express capex and abnormal maintenance function.
• Verify assets in the Trade Express on a regular basis.
• Prepare and Inform Regional Head office of the scrapping and selling of assets and manage the tender process for such assets
• Ensure all monthly meetings (incl. H&S meetings) are held and that the minutes of the meetings are prepared.
• Effectively co-ordinate the monthly internal audit function for the Trade Express.
• Ensure that the Internal Control Checks (ICC) are performed on a monthly basis by the relevant controllers.
• Apply scores as per the matrix to all modules.
• Administer Customs and Excise Accounts (Where applicable)
• Assist in monthly stock takes and ICC’s as and when needed.
• Improve business processes to ensure achievements of Business Objectives.   
• Ensure that distribution cents per liter cost is contained through continual investigation and improvement of asset utilization.
• Follow the organization's policies and procedures and identify opportunities for continuous improvement.

Job Requirements:

• Minimum Grade 12 (Matric) Qualification.
• A relevant Diploma or Certificate in Administration or Finance will be an advantage.
• Minimum of 6 Months relevant experience in FMCG Logistics / Distribution Environment.
• Proficient in MS Office, SAP, Strato, Success Factors experience beneficial.
• The ability to work under pressure and meet tight deadlines.
• Experience meeting tight deadlines. 
• Excellent communication skills (both written and oral) and sound presentation skills  
• The ability to work after hours and / or shifts if necessary.