Re-Advertisement: Administrator: TASEZ Training Academy at TASEZ (Tshwane Automotive Special Economic Zone)

KEY RESPONSIBILITIES 

• Greet and welcome guests: Welcome guests as soon as they arrive at the office; Confirm the purpose of their visit; Notify appropriate persons that their guests have arrived.
•  Answering of Phone Calls: Receive incoming phone calls and establish the reason for the call and how they can be assisted; Provide basic and accurate information in person and via phone/email; Screen calls and establish the appropriate action to be taken; Direct calls to the appropriate person; Take and pass on messages as required. 
• Maintain the reception area: Ensure the reception area is clean, tidy and presentable; Check that all necessary stationary, brochures, and other required items are available; Request any required items through the defined process.
•  Mail and deliveries: Receive and where required sign for deliveries; Ensure deliveries have been delivered at the correct address and the person the delivery is meant for is clear; Notify the intended recipient and ensure they receive their deliveries; Receive, sort, and distribute daily mail. 
• Security; Maintain office security by following safety procedures and controlling access via the reception desk; Monitor logbook and issue visitor badges; Report any suspicious activity. 
• Administration and coordination: Update calendars and schedule meetings; Arrange travel and accommodations and prepare vouchers; Keep updated records of office expenses and costs; Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing; Compile documentation and reports.
• Student liaison: Liaise with students and provide information; Resolve inquiries; Coordinate various Academy activities 

QUALIFICATIONS

• Grade 12 
• National Diploma in Office Administration/Office Administration/Management/Data Capturing 
• Degree will be an added advantage 

WORK EXPERIENCE 

• 3 years’ proven work experience in administration and front-end liaison, preferably in a training /ETD/SETA environment. 
• Proficiency in MS Office packages, data capturing