Job Opportunities at De Beers Group

Job Description

• You will take on a range of different Administration and Meeting support tasks within the Social Performance Department:
• Provision of effective service for meeting support at various internal and external meetings
• Effective Managing of the SP diary
• Ensuring that the workflow in the secretarial area matches the requirement
• Supporting the secretarial needs of SP Department
• Coordinating site visits and ensuring effective communication
• Identifying urgency of communication when necessary
• Arranging appointments and ensuring confidentiality
• Prioritizing tasks and making follow-up on outstanding correspondence, information and reports
• Marking out of e-mail/correspondence to the appropriate persons
• Arranging for vehicles/transport as and when required for meetings, visits, seminars, etc
• Preparing and coordinating CSR documents
• This role is in the Social Performance at a Grade 8 level reporting to the Senior Manager: Social Performance and Development.

Qualifications

• Grade 12
• Degree or equivalent (BA / BSocSc, etc.)

Experience:

• 2- 4 years’ relevant experience
• MS Office
• Valid driving license (code 08)
• Strong customer orientation (advantageous)
• Community engagement experience (advantageous)
• Good command of the English language and Vernacular
• Good Coordination skills.

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Job Description

• The Employee Data Management Administrator position audits, administers and maintains employee master data and payroll transactions. In addition, the position is required to deal with all customer queries which may be escalated from the ES Contact and Walk In Centres or as directly referred.

KEY TASKS

• Audit all employee master data and transactional payroll submissions for adherence to:
• Customer Terms and conditions,
• Customer directives
• Appropriate authorizations, and
• Compliance with Employee Services requirements
• Check all input documents before capturing to ensure that all fields are correctly completed and the document is properly signed off and authorised
• Develop an employee record on the HRIS (SAP) by processing employee data and remuneration directives from sign on pack,
• Generate time and payroll simulation for employee, verify for errors and correct such errors,
• Update SAP with third party benefit information by capturing feedback responses from third party benefit providers
• Verify correctness of data template to source data, correct errors and upload data on the system.
• Upload contractor information onto the employee record on the system by using information on the sign-on pack,
• Generate time and payroll simulation for the contractor, verify for errors and correct such errors.
• Complete company insurance claim forms with Embedded HR and submit to third party company
• Calculate redundancy values and use to compile redundancy agreement.
• Process briefing with employee by ensuring that correct processes and procedures were followed and that all relevant documentation was completed,
• Calculate final separation values to establish leave compliment pay-out, pension pay-out, overtime, and any other funds due either to the Employee or the Organisation,
• Capture Employee Data on SAP and verify that input is correct,
• Generate Payroll Simulation for the employee, verify for errors and correct such errors.
• Activate employee increase on master data and identify data mismatches by running reports and audit trails and verifying data on the system
• Determine system amendments required on system for rewards administration,
• Validate percentage applied to data if calculations are not required and calculate reward value per employee if calculation is required,
• Validate data according to rules of reward calculated and amend as per instruction from Embedded HR,
• Identify data mismatches by running reports and audit trails and verifying data on the system.
• Extract applicable data from the system for the remuneration and rewards letter,
• Compile remuneration and rewards letters as per Business Unit requirements.
• Upload SAP employee data change or update SAP accordingly by interpreting employee data maintenance request received from Customer or Embedded HR.
• Prepare and check reports and data for accuracy by verifying correctness of input to source documentation
• Initiate / take corrective action for any errors found.
• Verify that there are no errors on the system data by running positive and negative audit trails
• Check payslips according to standard procedures
• Print documents according to Customer requirements and verify that printing is correct by comparing output to source data and take corrective action for errors found.
• Respond to queries (From HR and Finance) submitted directly to EDM
• Respond to requests (prioritise as appropriate), investigate problems and develop remedial plans to resolve queries that have been escalated from the Contact and/or Walk In Centre within acceptable time parameters, further escalating problems as appropriate to enhance timeous resolution
• Actively pursue the exchange and preservation of information between operations and individuals to facilitate effective knowledge management according to organisational objectives,
• Builds relationships with others in the GSS by sharing business information and knowledge.
• Assist and contribute to maintaining SLA delivery to the customer by supporting the Service Management Framework.
• As and when required by the customer, be available to participate / conduct employee briefing sessions

Qualifications

• Matric / Grade 12
• Payroll Certificate

EXPERIENCE

• 2 – 4 years’ experience of working in payroll
• Related SAP experience
• Related Excel skills