Current Jobs at TotalEnergies

Candidate Profile

• Office Administration Qualification or similar
• Excellent Knowledge of SAP
• A minimum of 3 years working experiencing in administration field/Office Administration   Intermediate to advanced level micro-soft office proficiency
• Experience in the Operational field (advantage)

Other:

• Experience in producing and submitting quality reports as required.
• Strong verbal and non-verbal communication skills
• Strong problem solving, planning, organising and decision-making skills.
• Eye for detail
• Good telephone manner
• High personal INTEGRITY and trustworthiness and reliability

Activities

Health,Safety, environment and quality :

• Be part of the daily, weekly and monthly Safety meetings.
• Report near misses.
• Manage systems/procedures, incidents reporting to company policies and relevant regulations.
• Adhere to all health and safety regulations.
• Assist with upholding the ONE Maestro Integrated system with the Depot Operations Manager

Administration:

Daily:

• Process E-Proc Orders & Receipts
• Communications channel to all depots and consolidated information
• Filing of relevant documentation
• Consolidate Operations information and distribute as required.
• Assist with Travel bookings if required.
• Uphold Overtime spreadsheet with contractor invoices (Actual payment to staff vs payment to service provider)
• Draw daily bank statements for Finance.
• Draw bank statements for depots, verify and process petty cash claims

Weekly:

• Uphold production reports for depots and submit to management weekly and monthly.
• Verify and submit contract workers timesheets.
• Verify timesheets before processing invoices.
• Confirm Biometric time on system.

Monthly:

• Verify and submit depot staff monthly expense claims.
• Verify and submit monthly overtime.
• Verify leave applications with human resources.
• Liaise with depots re excessive leave days.
• Uphold depot staff list.
• Verify depot Petty cash for month end.
• Conduct monthly ECO time audits and verify clock ins.
• Systematically save all records/reports as required under the correct folders on the H:drive – follow up on records/reports still outstanding

Annual:

• Uphold spreadsheet with Flammable liquid licences for all depots (reminders and copies on file)
• Create and consolidate annual leave plan for all depots.
• Ensure all open orders are closed before year end.

Reporting:

• Compile order vs deliveries KPI (monthly)
• Compile Monthly Depot Sales KPI report.

Other:

• Attend on – going training and develop relevant knowledge and personal skills as provided by the company.
• Taking minutes during meetings as per request
• Assist, Process and book travel request for Operations and HSEQ staff
• Assist with Gap Analysis of Procedures and Procedure review.
• Process Deficits in the absence of the Head Office Stock controller
• Any other activity instructed to perform.

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Candidate Profile

• As a Shift Supervisor you will possess the following:
• Suitable 3-year tertiary qualification or 3 year Shift Supervisor experience
• Experience gained in a petrochemical, production, and warehousing or industrial environment.

Activities

As a Shift Supervisor you will be responsible for the following activities:

STRATEGY

• To supervise the operation of the Terminal within the framework of relevant legislation and regulations governing the Industry thus ensuring high customer service levels with the aim of contributing to the effective management and efficient operation of the terminal.

KEY RESULTS

• Supervise and handle the operations of the plant to ensure all terminal / gantry activities and products received, handled and issued are done so safely and efficiently thereby contributing to improved controls.
• Effective stock control to ensure: Stock gains/losses are within accepted norms/standards to minimize stock losses. Products are reconciled daily to maintain quality control.
• Control the loading and issuing of all products in the plant to ensure: The right product, in the right time, at the right quantity against set service levels and transport KPI’s to meet customer requirements and improve the efficiency and optimization of the transport.
• Prepare incident/accident reports and perform regular gantry inspections for non-compliance by drivers to Work Instruction, housekeeping and vehicle operating requirements to ensure a reduction in incidents and compliance to transport legislation.
• Supervise operational crises and problems pertaining to the Terminal by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the plant.
• Ensure efficient customer service by resolving all customer queries / problems expediently thereby contributing to improved customer perceptions.
• Assist with the practical training of Operations and Management trainees and employees from other Terminals and Interns through on-the-job training and rotation within the plant that will result in meeting the objective of the training programme.
• Perform any other duties as reasonably requested by the Terminal Supervisor or Manager.
• Shift handover completed as per TOM- TOM requirements
• Maintenance and operation of VRU to ensure proper function.
• Alignment and maintenance to Integrity management and TOM- TOM / EDOC/MAESTRO/TRA requirements
• Assist in the implementation of Process Safety Management (PSM) at the Terminal

HSSEQ

• Supervise the HSSEQ and security of the terminal to ensure constant adherence and compliance to the Company’s standards, any local by-laws and government legislation. This to minimize all risk pertaining to the company’s assets and stock, be an excellent corporate citizen, remain operational and ensure the safety of all people.
• MAESTRO Implementation – responsible as principal champion/or supporting appointed principal champions
• To handle any operational crises and problems pertaining to the Terminal by activating contingency plans and advising all affected parties so as to avoid any/minimal disruption of the operational activity in the Terminal.
• To comply to site rules
• Contribute in achieving all set HSSEQ objectives (see attached Performance Objectives)
• To effectively manage and minimise HSE risk within area of responsibility by ensuring: Compliance with all HSE Policies, rules, guideline and legal requirements. Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies that HSE competency requirements are identified & enforced within area of responsibility

LEGAL

• Comply to OHS-ACT 1 Appoint 8.2i b) legal compliance to national, environmental and local laws c) appointment and monitoring of Health and Safety     Committees (including: Safety Officer, Fire Team and First Aid)
• Assist with the Optimizing of TSA’s use of Terminal’s assets and ensure compliance to NERSA license conditions.

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Candidate Profile

As a Maintenance Supervisor- Island View Terminal you will possess the following: 

Educational background

• National Diploma , B-Tech in Engineering or Qualified Artisan with recognized trade test in:
• Millwright
• Electrical
• Mechanical fitter

Experience (years and nature)

• 3-4 years in petrochemical maintenance/operations.
• Strong Mechanical, Electrical and Instrumentation knowledge advantageous
• Knowledge and understanding of the functioning and maintenance of plant equipment (Pumps, valves, mechanical sealing system, storage tanks, gantry metering systems, PLC and SCADA systems, etc)
• Knowledge and understanding of statutory requirements
• A good knowledge of Occupational, Industrial and Construction safety
• Intermediate knowledge in MS Excel, Word and PowerPoint (required).
• Strong communications skills (required).
• Good supervisory skills
• Practical hands on approach

Functional Competencies

• Ability to find and apply rules and procedures applicable to the work at hand
• Ability to perform routine front-line maintenance as per applicable standards and OEM recommendations
• Ability to find an apply technical information contained in OEM manuals
• Ability to troubleshoot and failure analysis

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Candidate Profile

• 3-5 years working experience in a customer relations and/or business systems environment
• Relevant degree or similar qualification with relevant certifications. IT qualification advantageous.
• Good understanding of TotalEnergies / oil industry business processes & application scopes
• Key competencies include excellent communication (inter-personal) and facilitation skills, with the ability to effectively communicate in a non-technical manner, problem solving ability, attention to detail, with a strong focus to deliver on SLA,s agreed with the business and the ability to work under pressure.
• Strong data collection and analysis skills
• Proficient in English

Other

• Protects operations by keeping information confidential (Data handling)
• Prepare technical reports by collecting, analysing, and summarizing information and trends.
• Critical thinking ability
• A logical approach to problem-solving/Solution orientated
• MS Office suite (MS Projects an advantage)

Activities

The Retail Systems Analyst is the central custodian to track and monitor all Retail IS projects. He/she will interact and support the retail team at large by ensuring efficiency in the use of data and systems

Peripheral Service Station Information Systems Management

• Loyalty Management Systems (LMS)
• Station Master Data (SMD)
• E-Fuel Ordering and administration
• VISTA (Station finder information)
• ESO Data valorisation to optimise SFS NFR

General and support to retail at large

• Policies and procedures
• Innovation competitor reviews
• Apply customer knowledge in enhancing and developing business solutions having regard to the technological constraints in South Africa and NBE

Functions

• Project Delivery Management
• Organize, co-ordinate and monitor interconnected projects
• Liaise with suppliers to ensure efficient service delivery
• Assess project performance and aim to maximize ROI of the team and the team deliverables
• Give input into the resolution of projects’ higher scope issues
• To prepare reports for stakeholders
• To facilitate workshops if required for problem resolution or other matters that are not easily resolvable
• Monitor delivery and ensure that processes are adhered to
• Ensure that the right technology and infrastructure is used and up to date to ensure efficient project delivery
• Collaborate with delivery teams to ensure mapping of client expectations and direction to help ensure projects are as per customer expectations, on-time, on budget and quality
• Testing solutions to validate objectives against customer requirements

Project Management

• Apply IS Methodology, including project categorisation, identification of risks and mitigation thereof, compliance to groups standards and ability to manage projects (sometimes complex projects) across all phases (inclusive of business case/requirements, specifications, and all relevant documentation).
• To schedule and facilitate project workshops with all relevant stakeholders, from project kick off meeting to reviewing the learnings/evaluation of completed projects
• To facilitate Risk management workshops with all required stakeholders and to mitigate the risks accordingly for every project.
• Management of project budget with relevant reporting on status and final commitments on spend
• Project delivery within time, budget, and scope
• Use of relevant templates and documentation to ensure accurate and, consistent communication
• Accurate reporting and document storage using Teams (and other prescribed tools) efficiently
• Co-ordination of project resources (internal and external), including necessary reporting as required.
• Identification, rating, and communication of risks and providing suitable risk mitigations
• Recording of approved project changes and regular reporting on status of projects through project reports, project report back sessions, steering committee meetings, project management tools defined by TotalEnergies, or other as defined from time to time.
• Participation in regular Project Management forums (internal and external) to ensure relevant knowledge and to give input into improvement of processes, templates, procedures relating to project management

Change Management

• Development of training material and training of relevant stakeholders, which will include Retail teams and even dealers on some topics.

Cost and Agility

• To ensure all invoices are aligned to contracts, processed as required and followed up to ensure timeous payment and to reduce risk to the business (i.e. interest suspension of services, etc), as applicable
• To anticipate and plan contract renewals/tenders with the team in the defined and agreed environment
• To identify opportunities to ensure effective cost management and cost reduction

People Management

• Facilitation and communication between the teams and between departments to ensure effective delivery
• To maintain contact and establish a healthy relationship with key stakeholders in business,
• To ensure good, strong team relationships and understanding of requirements, with IS Solutions Analysts and Project Managers
• Works with group contacts and counterparts well, ensuring good relationships are maintained and that local and group environment and context is understood
• Works well with suppliers to ensure good understanding and support of the environment, as required

HSEQ

• To ensure the HSEQ compliancy is applied to each project as required and all safety files necessary completed timeously to prevent unnecessary project delays
• To develop policies, procedures, works instructions as applicable to the relevant project
• To always work with the key values of the organisation being top of mind, i.e. Safety, Respect for each other, pioneer spirit, stand together, performance minded
• To maintain strict confidentiality with regards to information

Governance

• To ensure effective risk management and internal control, including asset management for area of responsibility and procurement compliance
• Ensures that the regulations are adhered to in the commercial practices

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Candidate Profile

The main purpose of this position is to manage the ED team and ensure ED, SED and BBBEE compliance across all Projects during bidding, award to FC, construction and operations phases:

• Develop and implement strategies to achieve a high ED score on bids and provide support on projects to reach Financial Close
• Negotiate with EPC and O&M’s during Bid and Financial Close phase
• Monitor delivery on the Economic Development commitments made by external parties associated with projects
• Manage all ED reporting obligations to IPPO, Private Offtaker’s, lenders and other stakeholders
• Manage communication with IPP Office and Private Offtaker’s on all Economic Development topics
• Support the management of ED/SED programmes. Establish a long-term vision and measurable objectives to transform host communities
• Design and Implement Economic Development strategies that will be applied at the various stages of a project cycle (i.e. during the development, construction and operations.)
• Maintain a good relationship with local government and community stakeholders
• Assist the Community Relation Management team on all community related issues during a project’s construction phase (e.g. community grievances, SMME procurement, strikes, site blockages...).
• Draft and implement a stakeholder engagement plan for projects
• Draft and implement an ED management plan for projects
• Provide inputs on the development and implementation of a B-BBEE and ED/SED strategy
• Keep up to date with industry best practices on the ED scorecard and other community/socio-economic related topics
• Continually assess the success of B-BBEE and ED/SED programmes and strive to maximise the effectiveness of these programmes in providing upliftment to local communities.
• Manage the ED team
• Manage the Projects B-BBEE compliance
• Manage ED performance, evaluation and compliance
• Forecast performance of all Economic Development elements against the Implementation Agreement debits and credits system
• Responsible for ED risk analysis and mitigation
• Manage the Contractual Agreements of Economic Development
• Manage third party consultants
• Monitor Contractor Economic Development compliance and evaluation
• Conducting periodical audits on all ED elements of the scorecard
• Ensure full compliance with the Implementation Agreement and Power Purchase Agreements 

Activities

Ideally as an Economic Development Manager you possess the following:

• A relevant NQF Level 6 qualification or degree
• A minimum of 5 years relevant applicable experience, preferably on IPP level
• Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• Good knowledge of REIPPPP and Corporate PPA BBBEE and Economic Development requirements
• Fluent in English and ability to speak/read/write one additional language
• Attention to detail
• Excellent writing and reporting skills
• Able to work independently
• Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
• Willingness to travel to Project sites
• A valid Driver’s license.