The DOD has a number of Services and Divisions: the Services are the SA Army, SA Air Force, SA Navy and SA Military Health Service. There are also a number of Divisions responsible for HR, Supply Chain Management, Finances and Command and Management Information Systems (CMIS).
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REQUIREMENTS :
- A minimum of Grade 12 (NQF Level 4) or equivalent and Diploma (NQF Level 6) in Information Science and Information Management Science with a minimum of three (3) years functional experience in Library / Registry/Archive/ Information Management and Information science environment.
DUTIES :
- The incumbent will be responsible to manage corporate DOD Library service programme. Development and maintain of DOD library policy and procedures. Develop promotional and marketing plan for DOD libraries. Ensure that DOD libraries market their services to their respective clients, especially during Library Week (March each year) and World Book Day. (23rd of April each year) and READATHON week first of September each year). Co-ordinate an effective resource sharing system for DOD libraries. Provide functional support to DOD Libraries by attending all functional issues pertaining to library service in the DOD. Develop training program for DOD Library Personnel.
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REQUIREMENTS :
- A minimum of Grade 12 (NQF Level 4) and Diploma (NQF Level 6) in Records and Archive Management/Information Management/Information Science with a minimum of three (3) years functional experience in Records office/ Registry/Archive/ Information Management and Information science environment.
DUTIES :
- To manage corporate archival records and conduct research, interpret and analyse all relevant higher-level legislation. The incumbent will be responsible to manage the DOD record Classification systems (ie DOD File Plan) by maintaining and update the master copy of the file plan electronic and paper based version. Evaluate records by providing Service /Division FSEs with specialist advice and guidance regarding the disposal of records. Manage the subordinates by establishing a formal assessment training and development framework for records management staff at all levels. Develop Competency framework and ETD programme for records management officials by presenting lectures, briefing and awareness sessions on records management issues.
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REQUIREMENTS :
- A minimum of Grade 12 (NQF Level 4) and Diploma (NQF Level 6) in Records and Archive Management/Information Management/Information Science, with a minimum of three (3) years functional experience in record office/ registry/archive/ information management /information science environment.
DUTIES :
- The incumbent will be responsible for Design, evaluate, implement and maintain records classification systems by facilitating practical implementation of the approved system.
- Provide Records Management Training by updating the training manual and compile in line with policies and procedures. Conduct appraisal of records management training and conduct a contextual analysis, a comprehensive study of the organization concerned. Conduct inspection to ensure compliance with proper records. Provide professional support and advice to stakeholders and participate in consultation meeting and Fora to address relevant concerns and problems with regards to records management practices. Collect, research and transcribe oral history records and undertake research to identify potential sources. Promote and Market archival functions and services.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. A minimum of three (3) years’ experience in an administrative environment. Special requirements (Skills needed): Ability to communicate effectively (written and verbal) in English at all levels. Knowledge of general office administration and ability to operate and organise office efficiently. Ability to produce correspondence.
DUTIES :
- Manage the office support function of the Inspectorate Naval Ordinance (INO) office. Manage the Administration Section of INO. Manage all aspects of the INO registry. Administer all INO related administrative functions. Manage the SA Naval Ammunition Service Life Monitoring Database (including restriction list). Advise members within INO of changes with regards to related functions. Performs divisional functions. Administer the Work Attendance Register within INO.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. A minimum of three (3) Years’ experience in a Media Centre environment. Emerging Management Development Programme certificate or similar suitable management qualification would be an advantage. OHS, First Aid Level 1, CSW certificates will serve as an added advantage.
DUTIES :
- Produce Training material (précis, charts, certificates). Provide advice on training material related functions. Perform basic office administrative actions. Control of training aids, material and equipment. Provide a reproduction service. Manage the procurement and Petty Cash duties. Conduct supervision of media section staff including execution of the Performance Management Development System process and divisional duties. Maintain an incident log for the personnel in the media centre. Conduct short and medium term requirements for submission to the Unit training manager. Maintain a database of the utilisation of printing and consumable assets in the media centre. Supervise the maintenance of auditable documents produced by the media department (Certificates, Precis, Confidential material etc.) for the Unit Training Manager. Manage the workflow efficiently within the Media Centre. Supervise and maintain a clean, neat work environment
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. A minimum of three (3) years’ experience in Career/HR Administration environment.
DUTIES :
- Administer the more complex aspects of Performance Assessment for Defence Act Personnel (DAP) and Public Service Act Personnel (PSAP). Verify the administration of discipline offences on mainframe. Administer grievances, by investigating nature of grievance and draft unit’s response. Update education qualifications on mainframe.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in Technical and Logistic environments will be an advantage
DUTIES :
- The post incumbent will be required to perform routine clerical duties, manage logistic requirements for the Technical Department and manage the planned maintenance system on the Operational Support Information System (OSIS). Analyse reports, trends and follow-up on outstanding reports. Handle routine correspondence and documents. Manage the job card system. Process documents for logistic requirements. Control all incoming and outgoing technical stores. Manage and enforce the planned maintenance. Perform secretarial duties during meetings and do general typing as required. Collect or compile work statistics such as placing demands to Stores department, issuing of stock received, the accounting of stock, fuel returns, the placing of work orders and job card creation and processing and the managing of defects and repairs to facilities in the unit. Must be able to control contractors. Manage petty cash purchases with regard to documentation and quotations.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Manage all training administration. Provide general office administration service. Assist in keeping of all training and qualification databases and record sheets up to date. Assist in compilation and printing of qualification certificates. Provide Front Office presence. Control Logbooks, files etc. Facilitate bookings. Regulate general files. Control of the internal telephone directory and recall lists. Ensure all electronic documentation is backed up regularly.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required
DUTIES :
- Provide administrative, secretarial and registry service. The provision of office supplies. Provide general admin service to Senior Staff Officer Naval Chaplain Services (SSO NCS). Control and processing of incoming and outgoing mail and signals. Prepare and distribute SSO NCS’s monthly programme to all concerned. Arrange transport and accommodation for SSO NCS's visits. Receive telephone calls and refer to the relevant role players. Finalise telephone queries. Register incoming and outgoing correspondence. Manage the safekeeping of documents. Draft routine documents as requested. Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation. Handle procurement of stationary, refreshments etc.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Office administration exposure would be an advantage.
DUTIES :
- Handle classified information in accordance with prescribed rules of information security. Receive and input data for new publications. Configure data to naval formatting standards in preparation for printing. Amend publications as changes are made. Receive and input as well as configure data for the production of Naval and Fleet Orders. Proof-read all draft copies of amended and new publications and make corrections as necessary. Maintain the master filing system of all amendments and changes to publications. Destroy all outdated publication materials and maintain archives as prescribed. Assist with day-to-day office operational duties.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in administration, and / or qualification in digital photography, graphic design or art would be an advantage.
DUTIES :
- Record, organise, and store Generate Job Cards. Assist with image archiving. Capture and retrieve correspondences, archived images, and supply clients with approved images and data (line functions). Update registers and statistics. Handle routine enquiries. Scrutinise documents to determine actions / information / other documents required like confidential documents for meetings. Receive telephone calls and refer to the correct role players. Write / type documents, memorandum, letter and reports. Handle classified files and documents. Make photocopies and received or send emails / facsimiles. Distribute Photographic Jobs / documents / packages to various stakeholders as required. Keep and maintain the filling system for the component. Type letters and / or other correspondence when required. Always keep and maintain incoming and outgoing documents register of the component.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in Media Centre environment would be an advantage.
DUTIES :
- Produce Training material (précis, charts, certificates). Provide advice on training material related functions. Performing basic office administrative actions. Control of training aids, material and equipment. Provide a reproduction service. Manage the procurement and Petty Cash duties. Conduct supervision of media section staff including execution of the Performance Management Development System (PMDS) process and divisional duties. Maintain an incident log for the personnel in the media centre.
- Conduct short and medium term requirements for submission to the Unit training manager. Maintain a database of the utilization of printing and consumable assets in the media centre. Supervise the maintenance of auditable documents produced by the media department (Certificates, Precis, Confidential material etc.) for the Unit Training Manager. Manage the workflow efficiently within the Media centre. Supervise and maintain a clean, neat work environment.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Provide a Media clerk service to all the training personnel of SAS Wingfield in support of training. Design and manufacture training aids/material using computer graphics software, desktop publishing. Design posters of cross sections of machinery. Administer production management procedures. Administer office management procedures.
- Produce large volumes of copies accurately to specifications on deadline. Operate and maintain high volume copiers; organise, prioritise and evaluate the most cost effective way of processing the work orders. Provide documents laminating, punching and binding service to students and staff document. Administer office management procedures.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Knowledge in the Human Resources (HR) environment would be an advantage.
DUTIES :
- Provide Leave Administration, Inland Accommodation Expenditure and Housing services. Administer of Course Nominations. Administer of Transfer Requests. Administer Performance Assessments and Incentives. Administer Grievance Submissions. Administer Contract Renewals.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Assist in administrating of all leave types. Assist in the issuing and receiving of work attendance registers, assisting in the administrating of leave queries and credits. Assist in the administrating of the termination of leave, assisting in the administrating of the discounting of leave and assisting in the administrating of temporary incapacity leave / Ill health retirement requirements.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in the Human Resources (HR) environment would be an advantage.
DUTIES :
- Include adopted children, life partners and spouses on medical strength. Administer the change of medical dependents. Registration of marriages and divorces. Administer the Occupational Diseases and Injuries on Duty for Defence Act Personnel (DAP) and Public Service Act Personnel (PSAP). Execute the administration the Group Life Insurance Scheme and reimbursement of medical accounts.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Knowledge of HR Maintenance would be an advantage.
DUTIES :
- Undertake administration of the following client services: Leave, Medical, Medals and Awards, Termination of Service, Housing, Official Travel, Inland and Accommodation Expenditure, Remuneration, Personnel Records.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. HR administration exposure will be an advantage.
DUTIES :
- Post incumbent will be required to provide HR administration support service to the entire Unit, include liaising with internal and external stakeholders. Administration of Leave, Inland and Accommodation Expenditure (IAE), Remuneration, Service Termination, Personnel Movement Control, Medical and Awards administration, Housing and Personnel Records services.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Capture data on the materials requirement in order to ensure that material requirements are satisfied on time. Manage demands placed by units. Provide a provisioning advice administration service for system commodity requirements. Implement job training requirements.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in store warehousing, administration and materiel environment would be an advantage.
DUTIES :
- Conduct demand and disposal administration. Administer serviceable and the return of repairable items. Conduct store transit administration. Participate in the stocktaking of main ledgers.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required. Exposure in store warehousing, administration and materiel environment will be an advantage.
DUTIES :
- Conduct victual accounting administrations. Conduct Distribution Account (DAC) muster and DAC transfer. Conduct Petty cash purchases and services. Participate in the stocktaking of main ledgers. Report loss and damage.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Render secretarial functions that include keeping and updating Manager’s diary on daily basis as well as arranging appointments for staff members. Render a Personal Assistant and a support service to the Manager, e.g. taking minutes, confirmatory notes, memorandums, letters and the transcription thereof, preparing briefings and slideshows and making travel arrangements. Manage general office duties and arrange engagements/meetings. Make travel arrangements, order stationary through relevant sections and clear the Manager’s desk daily. Provide reception, communication and co-ordination service. Provide an office security service.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Render secretarial functions that include keeping and updating Manager’s diary on daily basis as well as arranging appointments for staff members. Render a Personal Assistant and a support service to the Manager, e.g. taking minutes, confirmatory notes, memorandums, letters and the transcription thereof, preparing briefings and slideshows and making travel arrangements. Manage general office duties and arrange engagements/meetings. Make travel arrangements, order stationary through relevant sections and clear the Manager’s desk daily. Provide reception, communication and co-ordination service. Provide an office security service.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Render secretarial functions that include keeping and updating Manager’s diary on daily basis as well as arranging appointments for staff members. Render Personal Assistant and a support service to the Manager, e.g. taking minutes, confirmatory notes, memorandums, letters and the transcription thereof, preparing briefings and slideshows and making travel arrangements. Manage general office duties and arrange engagements/meetings. Make travel arrangements, order stationary through relevant sections and clear the Manager’s desk daily. Provide reception, communication and co-ordination service. Provide an office security service.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Render secretarial functions that include keeping and updating Manager’s diary on daily basis as well as arranging appointments for staff members. Render a Personal Assistant and a support service to the Manager, e.g. taking minutes, confirmatory notes, memorandums, letters and the transcription thereof, preparing briefings and slideshows and making travel arrangements. Manage general office duties and arrange engagements / meetings. Make travel arrangements, order stationary through relevant sections and clear the Manager’s desk daily. Provide reception, communication and co-ordination service. Provide an office security service.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Collaborate in establishing and maintaining the work Unit’s operational business framework and systems. Manage the work Unit’s day-to-day requirements. Supervise the work Unit’s personnel and general requirements.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Receive, file, dispatch and distribute incoming and outgoing restricted and confidential correspondence. Create, maintenance, safekeeping and archiving of files. Faxing and Photostatting.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- Provide configuration administration service. Perform configuration auditing. Control and distribution of documentation. Perform configuration control.
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REQUIREMENTS :
- Grade 12 (NQF Level 4) or equivalent. No experience required.
DUTIES :
- The post incumbent will be required to provide an efficient and effective unit postal services as well as record, organise, store and retrieve information. Perform provisioning and administrative functions for the HR department. Receive, dispatch and file incoming and outgoing mail. Creation, maintenance, safekeeping and archiving of files. Assist unit personnel with faxing and photocopying services.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required. Exposure in general building maintenance will be an advantage.
DUTIES :
- Perform cleaning, 1st line building maintenance, i.e. fixtures, fittings and plumbing systems. Provide grounds maintenance services.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Perform cleaning related duties in offices or other facilities as determined by supervisor i.e. sweeping, vacuuming, window cleaning, dusting, polishing furniture and floors. Clean ablution facilities, kitchenettes and utensils, workshops, and vehicles, remove waste etc. Report any defects in the workplace. Successful applicant can be expected to be a team leader. Assist with the training of and the introduction and use of equipment to subordinate personnel.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Perform cleaning related duties in offices or other facilities as determined by supervisor i.e. sweeping, vacuuming, window cleaning, dusting, polishing furniture and floors. Clean ablution facilities, kitchenettes and utensils, workshops, and vehicles, remove waste etc. Report any defects in the workplace. Successful applicant can be expected to be a team leader. Assist with the training of and the introduction and use of equipment to subordinate personnel.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Perform cleaning related duties in offices or other facilities as determined by supervisor i.e. sweeping, vacuuming, window cleaning, dusting, polishing furniture and floors. Clean ablution facilities, kitchenettes and utensils, workshops, and vehicles, remove waste etc. Report any defects in the workplace. Successful applicant can be expected to be a team leader. Assist with the training of and the introduction and use of equipment to subordinate personnel.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Undertake unit facility and terrain cleaning services. Perform cleaning related duties in offices or other facilities as determined by supervisor i.e. sweeping, vacuuming, window cleaning, dusting, polishing furniture and floors. Clean ablution facilities, kitchenettes and utensils, workshops, and vehicles, remove waste etc. Report any defects in the work place. Remove waste paper bin refuse and replenish ablution consumables. Successful applicant can be expected to be a team leader. Assist with the training of and the introduction and use of equipment to subordinate personnel.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Clean galley and galley equipment. Ensure that food stores and surroundings of galley are kept clean at all times. Prepare dining halls for all meals.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Clean and scrub galley and dining hall area, clear tables and wash cutlery, pots and all other kitchen related equipment, assist with unloading and packing away of victuals, setting up and clearing of tables when the need requires assist in minor food and beverage preparations and all other galley related functions as required by the Warrant Officer or Chief in Charge of the Galley.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Maintain cleanliness of outside terrains. Prepare soil for planting. Maintenance of trees, flowers, shrubs and grass in gardens. Removal of alien vegetation. Plant flowers, trees and shrubs. Water lawns, landscapes and gardens. Monitor and maintain plant health. Ensure proper upkeep of sidewalks, parking 47 lots, fountains, fences, planters and benches as well as grounds keeping equipment. Removal of refuse. Practice pest control. Assist preparing grounds for functions and parades. Handle and maintain basic light machinery, rotary mowers, trimmers, leaf blowers, weed eaters, chainsaws, lawnmowers, pole pruners, hand tools etc. Check the serviceability of the equipment.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Maintain cleanliness of outside terrains. Prepare soil for planting. Maintenance of trees, flowers, shrubs and grass in gardens. Removal of alien vegetation. Plant flowers, trees and shrubs. Water lawns, landscapes and gardens. Monitor and maintain plant health. Ensure proper upkeep of sidewalks, parking 47 lots, fountains, fences, planters and benches as well as grounds keeping equipment. Removal of refuse. Practice pest control. Assist preparing grounds for functions and parades. Handle and maintain basic light machinery, rotary mowers, trimmers, leaf blowers, weed eaters, chainsaws, lawnmowers, pole pruners, hand tools etc. Check the serviceability of the equipment.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Clean single quarters, communal ablutions and other communal areas. Undertake launder of linen and clothes.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Clean and scrub galley and dining hall area, clear tables and wash cutlery, pots and all other kitchen related equipment. Clean galley equipment and assist with unloading and pack away victuals, set up and clear tables when the need requires, assist in minor food and beverage preparations and all other galley related functions as required by the Warrant Officer or Chief in Charge of the Galley.
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REQUIREMENTS :
- A minimum of ABET qualification. No experience required.
DUTIES :
- Assist with basic Registry tasks including sort out and fax private and official mail. Ensure safekeeping of documents. Distribute and deliver mail, documents, files, parcels, etc., to internal and external service centres or satellite offices. Collect mail, documents parcels to internal and external units. Update document register.
Method of Application
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