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Requirements
A vacancy has arisen for a Junior Payroll Administrator in the Western Cape region:

• Conduct appropriate regular ad hoc audits to ensure data integrity
• Provide HR & Finance reporting on a monthly basis
• Ensure on-going data integrity of positional hierarchy maintenance, and liaise with HR and relevant managers to address anomalies.
• Code and follow up all input documentation received via email and post on a daily basis
• Processing/Capturing of payroll data on VIP
• Collating payroll reports for checking on a monthly basis
• Capture changes and issue reports on the following:
• Banking Detail Changes and Verification's
• Commission Reports
• Union Membership Changes
• Savings Withdrawal Reports
• Acknowledgement of Debts
• Perform checking of input and NAV Coding for the auditing of the payroll on a monthly basis captured in the following areas:
• New engagements
• Transfer & Job Changes
• Terminations
• Monthly contract workers
• NAVISION
• Add new staff members on NAV
• Process and send through journals for approval to the Finance Manager
• Other Ad hoc duties:
• Raise PO’s when needed

Skills:

• Strong behavioural connection with values of service, relationships and teamwork
• High energy level / self motivated /planning and organizing
• Team player / collaborative / initiative / innovative / persuasive
• Highly developed communication skills (written / verbal / non-verbal)
• Ability to form strong customer relationships at all levels
• Excellent verbal and written communication skills
• Strong financial numeracy and analytical skills
• Be structured and organized
• Ability to work on own initiative
• Ability to challenge views & make rational arguments
• Ability to work under pressure and in a deadline driven environment

Attention to detail
Qualifications and Experience:

• Qualification in HR
• Above average communication skills (written/verbal/non-verbal)
• Numerical acumen
• Business acumen
• 1 - 3 years HR or Payroll experience
• VIP experience advantageous
• Computer literate - MS Office, Windows

Benefits

• Are you interested? Here's what you can expect when you join us...
• A number of benefits including:
• Subsidised Medical Insurance, Risk and Retirement funding

Employment Equity

• Rentokil Initial believes in diversity and thus offers all employees opportunities and avoids discrimination in compliance with the Employment Equity Act. Our selection process will therefore give preference to suitably qualified Employment Equity candidates in order to to achieve our Employment Equity numerical targets.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today!

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Job Descrption

• Rentokil Pest Control is the world’s leading commercial pest control company who provide quality, diligent and friendly services to all our customers.
• We operate in over 65 countries and we are ranked in the top 3 in 63 of those.
• We are highly innovative and have leading technical and scientific expertise and our customers look to us for our knowledge and integrity.
• Although we don’t provide the most luxurious of services, this is certainly essential for all of our customers, and to make sure service happens.
• Initial Hygiene is the world’s leading hygiene services company who provide quality, diligent and friendly services to all our customers. We operate in over 40 countries and we are ranked in the top 3 in 38 of those. We produce high quality, tailored hygiene product ranges for washrooms - across all sectors and industries where our customers look to us for our knowledge and integrity
• Ambius is the world leader in providing interior landscaping services for a range of customers from boutique hotels, to shopping centres. We use planting, scenting, flowers, artwork and exterior landscaping maintenance to improve the environment for the benefit of the customer and their employees. Ambius is a global brand across North America, Europe South Africa and Australia.

Requirements

• The Accounts Receivable Banking Administrator is responsible for processing financial bank and debtors related entries with strict compliance to policies and procedures. This includes processing of receipts, unpaids, general ledger related entries, with core responsibility of Debit Orders.

This role will be responsible for delivery of the following KPI’s:

Effectively and accurately perform the day to day processing of financial transactions between banks and debtors accounts in all legal entities

• Build strong Customer relationships directly with Customers
• Daily allocations processing between bank accounts and suspense bank entries to debtors accounts with a high level of accuracy making sure entries are balanced
• Accepting payments via debit card machines and processing
• Managing daily bank deposit slips accepted
• Reviewing prior month bank reconciliations sent by Finance team and rectify and debtors related entries
• Processing of Inter company bank entries between SA, Lesotho, Swaziland and JV
• Prepare, verify, process and communicate all unpaid bank entries
• Prepare, verify and process customer refunds making sure full compliance of policies are adhered to

Responsibility of Debit Order entries to banks

• Verification of debit order requirements received from clients and branches which includes bank account details and all related checks linked to debit order policies and procedures
• Prepare all systems iCabs, NAV and Onguard accurately with bank account details and related profiles to be changed daily
• Prepare monthly debit order run to bank within the prescribed bank cut off dates and times with managing the adhoc debit order runs during the month
• Play a pivotal role in the conversion of switching clients from EFT to Debit Orders
• Processing of GL Entries and Sales Journals with and understanding of the impacts to the balance sheet accounts

Source Tax/Withholding Tax entries verified and processed reconciling to certificates

• Processing of Write offs and Write backs within correct legal entities
• Intercompany entries processing
• Sales from between accounts with correct verifications making sure line items are correct and unapplied in NAV
• Processing from Bank suspense accounts
• Form part of the AR Month processing processing, deadlines, verifications as per closing calendars with a high level of accuracy

Receipt template to be uploaded into NAV

• Final reconciliations of all Intercompany accounts and bank accounts ensuring no missing entries to other legal entities debtors accounts
• Debit order incentives prepared for submission to payroll aligned with policies and procedures

Skills and Competencies

• Excellent professional written and verbal communication skills to interact at all levels of the organization.
• Strong negotiation skills especially with customers
• A proven track record of excellent relationship and customer care skills
• Must be detail oriented, organized, and have the ability to multitask
• High degree of ethics and integrity, with the ability to maintain independent relationships at all times
• Behaviours aligned with the values of Service, Relationships and Teamwork

Qualifications and Experience

• Minimum of 3 years in an accounts receivable including banking treasury experience
• Proven working knowledge of financial accounting systems and processing to banks
• Track record of working to strict deadlines
• Strong computer skills in Microsoft Office applications (i.e., Word, Excel -Advance, PowerPoint, etc.)
• Excellent understanding of Accounting, Accounts Receivable, Sales and Operations procedures
• Keep abreast of new policies (local or Group) and legislative changes to identify/minimize negative impact to RISA
• Must possess initiative and work without supervision
• Ability to manage volumes and strict adherence to deadlines
• Benefits
• Are you interested? Here's what you can expect when you join us...

A number of benefits including:

• Subsidised Medical Insurance, Risk and Retirement funding
• Opportunity for Growth and Development

Employment Equity

Rentokil Initial believes in diversity and thus offers all employees opportunities and avoids discrimination in compliance with the Employment Equity Act. Our selection process will therefore give preference to suitably qualified Employment Equity candidates in order to to achieve our Employment Equity numerical targets.

Do you love to provide a valued professional service throughout your community? Do you feel like you could do the job well? Apply for the role today!