Latest Vacancies at Helderberg Personnel

Skills / Qualifications / Experience:

• Proven track record of experience and a client base in the airfreight export industry
• Ability to grow revenue through increased market access and quality of trading relationships
• Design, implement, and manage airfreight sales strategies and plans.
• Ability to procure airfreight fruit based on the strength of market relationships
• Advanced relationship management skills across the supply chain
• Tertiary qualification relevant to the position (marketing, agriculture, business management)
• 3-5 years experience in fruit marketing to foreign/local clients in traditional and growth fruit markets
• Extensive market network including market and retail buyers
• Knowledge and experience in managing retail programs.
• Fruit supply chain knowledge, from production to end-consumer.
• Define optimum airfreight procurement target:
• Discuss with markets/clients their product needs
• Deciding and matching of demands with available product
• Discuss packing requirements and specs with clients
• Advising Area manager on product required for sourcing (budget)
• Understanding the clients and their markets
• Program management:
• Management of stock levels of overseas clients
• Price feedback/indications
• Mates checking/sign off
• Relationship management:
• Service - Satisfied business partners
• Regular visits

Communication:

• Market report –weekly
• Frequent interaction with business partners.
• Grower payments:
• Follow up accounts sales and payments from clients
• Arrange invoicing with finance
• Payments to producers
• Manage enhancements according to the situation.
• Fix price/ MG price management with clients & producers

Costing:

• Setting up/Maintaining cost model
• Various costing, price setting, discussions
• Preseason planning: 
• Pre-season packing programs
• Demands and allocations

Key Performance Areas:

• Achieving sales and business development through building, maintaining, and strengthening of customer relationships and excellent customer service. 
• Ensure thorough knowledge of competitor environment and monitor the market for development opportunities. 
• Continuous business development and identifying potential opportunities within existing customers to broaden product range. 
• Develop and conduct presentations of solutions and services to potential clients. 
• Planning and preparation of sales strategies and direct marketing activities. 
• Sales administration and reporting. 
• Maintain and enhance client relations
• Ensuring a desirable client pool (wholesale, agent, retail)
• Account management (volumes, price, trading limits, claims, etc.)
• Market planning and feedback (strategic, pre-, post-season)
• General administration associated with the position

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Key Performance areas include: 

Service Delivery:

• Facilitate and coordinate recruitment process internal and external for blue collar employees
• Coordinate onboarding and exit of employees
• Standardization of HR documentation
• Roll out of HR Policies and Procedures
• Absenteeism management on time and attendance system

Employment Relations:

• Ensuring company policies and procedures are enforced throughout organisation

Compliance:

• Assist in development of EE plan and monitoring the implementation of plan
• Assist with administration for EE
• Coordinate and gather information for WSP

Learning and Development:

• Administration and record keeping of training interventions
• Assist with gathering information on skills analysis and training needs analysis
• Assist in coordinating training sessions for employees
• Assist with management of online Learning Management System

Performance Management:

• Assist managers where needed to ensure that performance expectations defined for all employees
• Assist managers to ensure bi-annual performance management concluded
• Reporting:
• Assist with weekly and monthly required reporting
• Give weekly update on trackers identified
• Administration:
• Assist with the preparation of monthly Payroll Input
• Employee payslips issued timeously
• Coordinate employee benefit updates and communication
• Assist with leave management
• Coordinate internal staff communication
• Employee information and files complete and up to date
• Other:
• Coordinate staff functions
• Support employee initiatives
• Requirements Include:
• Diploma or Degree in relevant field
• Up to 3 years’ experience in relevant position
• Computer literate

Proficient in Microsoft Suite
Skills required:

• Attention to detail
• Administratively and accurate record keeping
• Time management
• Good communication skills written and verbal
• Multitasking
• Interpersonal Skills
• Prioritizing

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Key Performance Areas Include: 

Service Delivery:

• Facilitate and coordinate recruitment process internal and external for lower-level positions within organization.
• Coordinate onboarding and exit of employees.
• Assist with implementation and updating of Job Descriptions
• Standardization of HR documentation
• Roll out of HR Policies and Procedures
• Absenteeism management

Employment Relations:

• Assist managers with disciplinary enquiries
• Prepare warnings and consult with employees and managers
• Ensuring company policies and procedures are enforced throughout organisation

Compliance:

• Assist in development of EE plan and monitoring the implementation of plan
• Assist EETC meetings and prepare minutes
• Coordinate and gather information for WSP
• Ensure all requirements are met for online IOD reporting
• Submission of EE annully
• Learning and Development:
• Coordination of training interventions and administration and record keeping of these interventions
• Assist with gathering information on skills analysis and training needs analysis
• Facilitate training on LMS for the organization
• Annual SETA submission
• Performance Management:
• Assist managers where needed to ensure that performance expectations defined for all employees
• Coordinate process of putting performance agreements in place
• Assist managers to ensure bi-annual performance management concluded

Reporting:

• Assist with weekly and monthly required reporting
• Give weekly update on trackers identified
• Group reporting requirements (e.g Onestream)

Administration:

• Assist with the preparation of monthly Payroll Input
• Employee payslips issued timeously
• Manage the Time & Attendance System
• Assist managers to calculate overtime, short time and leave days as per Time & Attendance System
• Coordinate employee benefit updates and communication
• Assist with leave management
• Coordinate internal staff communication
• Employee information and files complete and up to date
• Coordinate loan/advance requests
• Assist all staff with travel arrangements

Requirements Include:

• Diploma or Degree in relevant field
• 2-3 years’ experience in relevant position
• Computer literate
• Proficient in Microsoft Suite

Skills required:

• Attention to detail
• Administratively and accurate record keeping
• Time management
• Good communication skills written and verbal
• Multitasking
• Interpersonal Skills
• Prioritizing

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Key Responsibilities:

• Vendor creation and or amendments
• Vendor Payment Journals
• Vendor Account Reconciliation
• Purchase Requisitions and Open Purchase Orders
• Weekly Age Analysis meeting
• Assisting with month end procedures and reporting
• Group Recharges Samples and Stock on water invoices

Freight forwarder invoice Journals

• Asset Management
• Month-end clearing accounts
• Prepaid account reconciliation
• Daily, Weekly and Monthly Reporting
• ICO invoicing Goods in Transit and creditor transactions
• Budget Uploads
• Insurance
• Reserve Bank FX applications

Knowledge Required:

• Microsoft Dynamics D365 system knowledge advantageous
• Microsoft Office – Advance Excel

Skills & Qualifications:

• Accounting Degree / Diploma / N6 equivalent
• Excellent oral and written communication skills
• Computer Literate – Microsoft Word, Outlook, PowerPoint and Excel (advanced)
• Time management
• Problem solving

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Requirements:

• Industrial Engineering Degree or Similar
• Matric with Mathematics
• CAD Experience advantageous
• Computer literate
• Experience with ammonia refrigeration and food processing plants advantageous
• Programming PLC’s and Invertors advantageous
• 3 - 5 Years experience in the refrigeration and/or food industries
• Experience with high capacity 3Ph motors
• Mechanical service experience
• Knowledge of Pneumatic systems, switch gear and water treatment
• Must be willing to work extended hours and possibly weekends
• Preferably stay in the Helderberg/Stellenbosch areas

Responsibilities:

• Responsible for all maintenance and upkeep of the plant and facilities
• Responsible for implementing, maintaining and improving efficiencies within the plant
• Responsible for setting up and scheduling a maintenance programme
• Responsible for maintaining adequate levels of spare parts,
• Maintain a list of critical spare parts inventory
• Maintain a list of approved components/parts suppliers
• Responsible for liaising with contractors/OEM suppliers
• Assist and manage new expansion programmes
• Project management
• Setup Capital and Maintenance Budgets
• Ensure compliance to OSHA and other relevant legislation
• Ensure a safe working environment
• Attend to all breakdowns in the warehouse and production areas as well as minor maintenance required throughout the business
• Ensure preventative maintenance is scheduled and tended to
• Find alternative ways to limit production downtime and increase productivity
• Identify, meet and vet new maintenance suppliers
• Ensure ammonia plant is running at required suction pressures

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Responsibilities:

• Establish relationships with transporters, suppliers and customers.
• Adhering to the conditions of a transport contract and company regulations.
• Negotiate pricing with transporters.
• Compile transport load confirmations.
• Follow up trucks to determine accurate ETA.
• Keeping counterparties informed about the status of trucks.
• Identify important role players and build positive relationships at loading and off-loading points.
• Capture load data on system.
• Allocating supplier and transport invoices to correct loads.
• Collecting of POD’s.
• Weekly planning of loading dates and stock delivery.
• Handling of client, transport and supplier related queries.
• 24/7 contact with all relevant parties.
•  
• Qualifications / Experience / Skills:
• A Diploma or Degree in Logistics / Supply Chain Management or equivalent.
• At least 3 years experience in a agricultural commodity logistics field will be beneficial.
• Excellent communication skills.
• Strong organizational and multitasking abilities.
• Problem-solving and decision-making skills.
• Strong attention to detail.
• Ability to work under pressure.
• Negotiating skills.

Be available for cell phone queries and problem solving after hours.

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Duties:

• Preparing reports, budgets, commentaries and financial statements monthly and annually
• Perform financial analysis
• Liaising with managerial staff and other colleagues

Requirements:

• B.Comm Financial Accounting degree
• Strong Excel skills
• Pastel Processing skills essential
• Pastel Evolution experience beneficial
• Knowledge of foreign currency accountancy preferred
• Excellent oral and written communication and presentation skills
• Critical thinking skills
• Excellent analytical and numerical abilities with attention to detail and the ability to work logically, consistently and accurately

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EXPERIENCE AND QUALIFICATIONS:

• At least 1-2 years’ experience in an administrative or financial role.
• Relevant degree will count in the candidate's favor.
• Analytical with extremely good planning and organizational skills and excellent communication skills.  
• Must be able to handle high volumes of work under pressure.

RESPONSIBILITIES:

• The successful candidate will be partly responsible for administrative functions in one of the commodity trading departments an duties will include:
• Contracts:
• Capturing and submitting purchase and sales contracts on the system
• Perform cost calculation on transactions
• Check that contracts are signed
• Drafting manual contracts
• Billing:
• Invoicing and storing necessary documents
• Email/post invoice to customer
• Make transfers to other marketers
• Making out credit notes
• Create and send out pro forma invoices
• Loading of external invoices:
• Prepare accounts payable invoices for payment (POC)
• Load storage invoices and other supplier invoices
• Load transport invoices

Miscellaneous:

• Closing of contracts
• Six month reconciliations
• Handle minor enquiries/complaints as soon as possible
• New debtors and creditors collection of necessary paperwork

Inventory:

• Complete request for inventory adjustments where necessary

Logistics administration:

• Generate loading contracts
• Update of loads on the dashboard
• Booking of trucks at suppliers and clients
• Generate claims/losses on loads as necessary
• Receiving and capturing of proof of deliveries