Vacant Job Positions at Sefako Makgatho Health Sciences University

Ref: 78/2024/KM/P12 

The University is looking for a dynamic and energetic individual who will perform the day-to- day activities required for the smooth running of the Department of Dental Therapy and Oral Hygiene through the provision of proactive secretarial and administrative services. He /She will perform various duties such as receptionist, diary management, filling, directing student queries to the relevant department structures, organizing departmental meetings, taking minutes, liaising with service providers, ordering of equipment, administering petty cash, logistical arrangement and other administrative duties. The incumbent reports to the HOD: Dental Therapy and Oral Hygiene, and must furthermore meet the requirements and competencies and be responsible for the key performance areas listed below: 

REQUIREMENTS

• Matric/Grade 12 with a three (3) year Secretarial or Office Administration qualification 
• At least three (3) years secretarial or related experience 
• Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow- up of actions 
• Relevant experience in the higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage 
• Computer literate (Word-processing, PowerPoint, Excel, Internet & Email and E-learning Systems) 
• Ability to navigate online learning management systems such as Blackboard, Zoom and Microsoft Teams 

COMPETENCIES

• Technical/professional knowledge and skill 
• Good communication and interpersonal skills 
• Good writing and presentation skills 
• Ability to maintain strict confidentiality 
• Client service orientation 
• Meticulous attention to detail 
• Ability to work under pressure 
• Problem-solving Skills 
• Professional and ethical standards, personal impact, stature, and credibility 
• A team player 

KEY PERFORMANCE AREAS 

• Provide administrative support to the department 
• Financial Administration of the office (budget tracking, stationery orders, etc.) 
• Planning and organizing departmental meetings 
• Assist Module Coordinator and lecturers with organising academic activities 
• Typing all correspondence and reports including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences 
• Manage the procurement of items necessary for the effective running of the academic and service duties of the department 
• Handling all incoming mail and other materials, including coordinating the maintenance of office equipment 
• Maintain a secure system for storing/filling and retrieving information 
• Administration of leave forms and transport claims in the Department 
• Recording and entering student marks on the ITS system 
• Assist in the front office/reception as required and manage front office calls, etc. 
• Contribute to the overall development of SMU and actively promote institutional culture 
• Any other duties assigned by the HOD/ Line Manager 

go to method of application »

Ref:65/2024/KM/P8
Job Description

Sefako Makgatho Health Sciences University seeks to employ a Head: Campus Cleaning within the Department of Built Environment. The incumbent will be responsible for the planning, development and implementation of campus cleaning plans and schedules, policy and procedure development, health and safety management, people management and risk management. He/She will report to the Director: Built Environment and must meet the job requirements, competencies and be responsible for the key performance areas below: 

REQUIREMENTS

• A three-year Degree/Diploma in either Hospitality Management / Facility Management /Business Management or relevant qualification 
• A minimum of four (4) to six (6) years’ experience in diverse cleaning and hygiene services, with three (3) years’ experience being at a managerial level 
• Managerial experience (having monitored and checked the work of employees and provided training or guidance to team leaders or supervisors 
• Ability to interact in a pleasant manner with employee/students at all levels and to encourage and motivate a diverse group of cleaning employees 
• Experience and knowledge relating to health and safety management and relevant legislation within cleaning environment 
• Computer literate (Word-processing, PowerPoint, Excel, Internet & Email) 
• A valid South African Driver’s license 

COMPETENCIES

• Excellent management and administrative skills: 
• Ability to develop and implement strategy, and maintain systems 
• Strong leadership skills 
• Good planning and organizational skills 
• Good interpersonal and communication skills 
• Good report writing skills 
• Good presentation skills 
• Client service orientation 
• Professional and Technical skills 
• Problem solving and analytical skills 

KEY PERFORMANCE AREAS 

• Drafting, implementing and monitoring of divisional budget 
• Identify and adapt to changing operational situation in order to remain within budget 
• Participate in the establishment and implementation of contingency plans to reduce financial risk 
• Cost-effective procurement of service related to area of responsibility 
• Ensure a higher standard of service delivery within the University in line with the service department’s Strategic goals 
• Collaborate with internal customers and manage external contracts of service providers to achieve teamwork 
• Development of Standard Operating Procedures (SOPs) in your area of responsibility 
• Enforce high level of cleanliness and hygienic environment in the University campus 
• Management of cleaning and hygiene employees in line with the University’s HR policies and processes 
• Set out performance outputs and measurements for each direct report 
• Effective management of disciplinary issues in line with the University’s Disciplinary Code/Code of Conduct 
• Planning, development and implementation of campus cleaning plans/schedules and ensure fair allocation of workloads 
• Ensure maintenance and service of equipment/machinery 
• Ensures continuous training of team members especially on cleaning techniques 
• Ensure compliance with the SHE policies and procedures 
• Promote diversity and teamwork within your area of responsibility 
• Support, facilitate and assist with the implementation of new innovations, initiatives, and service delivery 
• Contribute to the overall development of SMU, and actively improve institutional culture 
• Any other duties as assigned by the Line Manager 

go to method of application »

Ref no: 53/2024/KM/P8
Job Description

The University is looking for an energetic individual to be given the opportunity to fully participate in the Implementation of the “Staffing South Africa’s Universities” Framework. The incumbent reports to the Head of Dental Therapy and Oral Hygiene and will be appointed permanently on a substantive position as Lecturer. The incumbent must meet the job requirements, competencies and be responsible for the following key performance areas: 

REQUIREMENTS

• An appropriate Master’s degree or an equivalent qualification with a focus in any of the Oral Health Care Sciences disciplines
• Current registration with the HPCSA
• Prospective candidates should have achieved an average of 70% or above in their Masters Qualification
• Has no or limited experience in an academic career, but has a demonstrated passion for an academic career
• Must be forty (40) years or younger
• Be a South African citizen
• Commit to the completion of Doctoral studies, within a prescribed period, where the applicant only has a Master’s degree, or commit to the completion of post-doctoral studies, within a prescribed period, where the applicant already has a doctoral degree
• Be prepared to sign a contract of employment committing to the full duration of training in the “Staffing South Africa’s University’s Framework” Development Programme over six years
• Proven ability to navigate online learning management systems such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency
• Computer literacy, with a sound knowledge of MS Word, MS Excel, and Internet

COMPETENCIES

• Technical/professional knowledge and skills
• Good writing, communication, and presentation skills
• Ability to work in a team
• Good interpersonal skills
• Problem solving skills
• Organising and planning skills
• Sound knowledge of MS, Word, Excel and Internet
• Client service orientation
• Meticulous attention to detail
• Strategic decision making and problem solving

KEY PERFORMANCE AREAS (KPAs) 

• Successfully participate in the “Staffing South Africa’s University’s Framework “Development Programme over six years
• Undertake Teaching and learning, Research within the Department, on a reduced workload for the first three years and thereafter gradually increasing to a full workload
• Register and complete PhD studies within the prescribed period
• Commit to working with an appointed mentor and ensure an effective mentor-mentee relationship
• Attend agreed upon short courses on research and teaching and development over the duration of the programme
• Submit a detailed annual report on participation and progress in the Development Programme over the first six years
• Contribute to the overall development of SMU and actively improve institutional culture
• Any other duties assigned by the HOD and/or Dean of the School