Administrative Officer I (P10) (Human Capital Management Division: Operations & HCMIS) (Re-Advert) at University of Johannesburg

Job description

• To provide administrative support and to ensure that accurate and valid employee data is maintained on the HCM information system in line with HCM policies and procedures.

Responsibilities:

Administration:

• Maintenance of HCM standards during the administration process in line with the HCM Service Charter.
• Adhere to HCM Administration processes and procedures.
• Balance multiple tasks to meet deadlines in a time-sensitive environment.
• Ensure accuracy of data for HCM reporting purposes.
• Responsible for the appointment of Permanent, Temporary employees and Independent Contrators.
• Provide HCM Administration guidance to related stake holders.
• Process appointments for based abroad employees.
• Populate all standard letters pertaining to employee life cycle.
• Communicate with the Payroll Department regarding salary related changes.
• Liaise with the Rem & Benefits department for UJ Employee benefits.
• Capture and maintain GES and DVP appointments related to 4IR
• Collaboration with the HCM Coordinator Administration to ensure HCM Admin processes, are aligned with the HCM Strategic Plan.

Data management:

• Apply implemented controls to maintain data intergrity
• Adhere to data management principles including data integrity, quality assurance, credibility and completeness of data.

Risks and governance reporting:

• Identify Administrative risks and alert HCM Coordinator
• Action implemented controls to mitigate administration risks
• Adhere to all HCM Administrative SOPs and related policies

Minimum requirements

• A Diploma (NQF 6) or relevant qualification
• At least three to five (3-5) years HCM administration experience
• At least three to five (3-5) years Oracle experience

Competencies and Behavioural Attributes:

• Excellent communication skills (verbal and report writing)
• Strong Business Acumen
• Strong time management
• Analytical and problem-solving skillsEmployee Relations knowledge
• Understanding of Payroll processes
• High-level skill in using Microsoft Office package
• Excellent organisational skills and ability to multi-task and work cross fuctionally
• Excellent customer service skills

Recommendations:

• Administration Experience within the Higher Education environment
• Knowledge of Audit processes
• Knowledge of UJ Policies