Subscribe to Job Alert
Join our happy subscribers
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).
General secretarial duties:
Diary Management and the maintenance thereof for multiple stakeholders
Handling of general queries
Arrangement of meetings/venues
Answering telephones and timeous delivery of comprehensive messages
Typing/formatting of documents
Compiling and finalising reports
Office Management (Ordering stationery etc.)
Ensuring all standard documents are completed
Updating and administering internal knowledge management system
Understanding of all admin processes and ability to guide staff to required documentation
Advise and assist staff on admin systems queries
Administrative support CRM initiatives
Ad hoc tasks
Qualifications & Experience Required
Matriculation + Secretarial Diploma/Qualification beneficial
Minimum 4 years Extensive Secretarial/Personal Assistant Experience
Experience managing multiple diaries - across time zones
Experience supporting multiple Leaders
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Detailed Description and Job Requirements
Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.
Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.
Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.
Note: Never pay for any training, certificate, assessment, or testing to the recruiter.
Join our happy subscribers