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  • Posted: May 18, 2021
    Deadline: Not specified
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  • With more than 380,000 customers-including 100 of the Fortune 100-and with deployments across a wide variety of industries in more than 145 countries around the globe, Oracle offers an optimized and fully integrated stack of business hardware and software systems. Oracle engineers hardware and software to work together in the cloud and in your data center-fr...
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    Administrative/Personal Assistant to Sales Director(s)

    Preferred Qualifications
     
    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager(s).

    Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

    Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive member(s).  

    General secretarial duties:

    Diary Management and the maintenance thereof for multiple stakeholders
    Handling of general queries
    Arrangement of meetings/venues
    Travel arrangements
    Answering telephones and timeous delivery of comprehensive messages
    Typing/formatting of documents
    Compiling and finalising reports
    Office Management (Ordering stationery etc.)
    Ensuring all standard documents are completed
    Administration duties

    Filing
    Updating and administering internal knowledge management system
    Understanding of all admin processes and ability to guide staff to required documentation
    Advise and assist staff on admin systems queries
    Administrative support CRM initiatives
    Ad hoc tasks
    Qualifications
    Qualifications & Experience Required

    Matriculation + Secretarial Diploma/Qualification beneficial
    Minimum 4 years Extensive Secretarial/Personal Assistant Experience
    Experience managing multiple diaries - across time zones 
    Experience supporting multiple Leaders 
    Discretion and trustworthiness: you will often be party of confidential information
    Flexibility and adaptability
    Good oral and written communication skills
    Organisational skills and the ability to multitask
    The ability to be proactive and take the initiative
     
    Detailed Description and Job Requirements
     
    Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.

    Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

    Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.

    Method of Application

    Interested and qualified? Go to Oracle on oracle.taleo.net to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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