Executive Office Manager: Office of the Deputy Director-General at Department of Trade, Industry and Competition

REQUIREMENTS : Mandatory Minimum Requirements:

• A qualification at NQF 6 in Secretarial Studies / Office Administration or Management / Public Administration / Business Administration as recognised by SAQA. 3–5 years of experience in rendering an office support service to Senior Management in a private or public environment.

DUTIES :

• Executive office management and coordination: Manage administrative operations of the DDG’s Office; supervise and coordinate support staff and maintain office systems and registers.
• Executive administrative support to the DDG: Manage and prioritise appointments and engagements; prepare pre-meeting briefing packs; draft and quality-assure correspondence and submissions.
• Strategic coordination of submissions and information flow: Screen and prioritise incoming documentation; ensure timely flow of submissions and confidential handling of sensitive matters.
• Meeting and governance support: Coordinate meetings chaired or attended by the DDG; compile meeting packs; record minutes and monitor implementation of decisions.
• Stakeholder liaison and communication management: Act as coordination point between the DDG’s Office, Ministry and internal/external stakeholders; coordinate responses to parliamentary and stakeholder enquiries.
• Financial and resource administration: Monitor the DDG Office budget and expenditure; prepare documentation for budget adjustments and liaise with CFO/Corporate services.
• Executive travel and event coordination: Arrange travel, prepare itineraries and briefing notes; liaise with travel agencies and manage protocol for international engagements.