Executive Secretary - Umfolozi at Peermont Global

Job Purpose

To provide full personal assistance and administrative support to the General Manager

Qualifications

• Matric

Minimum Requirements

• Minimum of 3 years in an Executive Secretarial position.
• Excellent typing skills.
• Knowledge of shorthand or speedwriting is essential.
• Highly computer literate with complete Microsoft Office Suite expertise.
• Previous Hotel experience would be an added advantage.

Main Resposibilites

• Taking minutes of Weekly Non Gaming Committee Meetings, Monthly Uniform Committee, Canteen Committee Meeting, Monthly Internal Financial Meetings, Ad hoc meetings with contractor’s and suppliers.
• Compiling presentations and packs for the above meetings
• Ensuring reporting deadlines are met by Non Gaming Heads of Departments.
• Controlling the diaries of the GM 
• Making travel arrangements for the GM  ensuring all travel documentation is in order.
• Typing of memoranda, letters and reports.
• Ensuring the  department has submitted its Operations Report before the deadline date.
• Screening of the GM telephone calls.
• General administrative work. Filing, photocopying,  controlling internal and external mail.
• Controlling stationery.
• Purchase orders, processing of invoices for payment and follow up thereof.
• Liaising with high profile guests to the property.
• Co-ordination of all guest complaints received pertaining to the Non Gaming departments and ensuring that the relevant Management have liaised with the guests accordingly