Junior Project Administrator at Eaton

Primary Function

• Creation of Bin Request
• Loading of Sales orders onto the Syspro System
• Creation of Project File (Physical & Server)
• Handover from Project office to Engineering and tracking of Engineering Freeze Dates
• Creation and Maintenance of Project Control Summaries, which include details as per the Purchase
• order, Estimated Cost & Tracking of Prog Billing vs Sale Recognition Invoices
• Backorder Report Review and updating of Syspro System with Accurate delivery dates.
• Creation of Picking slips and Delivery notes on the Syspro System
• Invoicing according to Billing Millstone as per customer Contracts
• Maintaining HWN Sequence Control Sheet
• Checking ESS Africa Email box
• Assist with updating Project Schedules
• All communication requests by Project Team to Customer, i.e CE, Early Warning, FAT Invitation.
• Continually maintaining HWN data in Syspro.
• Assist with Project cost accounting, Tracking of Scope changes and Variation orders.
• Customer Survey Report, Tracking and Feedback
• Assist with Export Logistic Documentation
• Meeting Minutes and Follow ups on action items- Gate Reviews, Project Meeting, and Customer
• Meetings Etc.
• Maintenance of document register internal and external
• Filing documentation per project
• Control’s issuance of document numbers (QCP’s)
• Ensures proper document classification, sorting, filing and proper archiving
• Prepares document transmittals for clients
• Prepares FAT books hard and soft copies
• Prepares Data books hard and soft copies
• Catalogues information for data books
• Prepares communication matrix
• General Assistance as and when required by Management.

Qualifications

QUALIFICATIONS

• Grade 12 and 2 years ‘relevant experience in a manufacturing industry.
• Proficiency in Microsoft Office package
• Excellent inter-personal skills
• Excellent communication skills (English)

SPECIALIZED KNOWLEDGE

• Understanding of document control processes.
• Use a logical and methodical approach to work
• Analytical/Problem solving ability
• Observant and good at paying attention to detail
• Good report writing skills and to explain findings clearly.
• Computer literate to analyze, store and display results

Additional Information

• Exercise tact and discretion to point out problems to co-workers.
• Attention to detail.
• Good communication skills and be able to motivate others to improve quality of their work.
• Team player to work collaboratively and co-operatively with colleagues to accomplish the company
• shared goals.
• Takes initiative.
• Results driven.
• Able to communicate clearly in written or verbal English.