Senior Clerk (Human Resources) at Ilembe District Municipality

Description

• Assist HR Officer in co-ordinating specific Human Resources administrative sequences and attend to general applications and interventions associated with the functionality in order to ensure adequate guidance and support is made available to employees with respect to comprehending and understanding organisational legislative procedures related to their employment and leave management;
• Assist in co-ordinating specific sequences associated with the employment of personnel by clearing boxes, receipting, scheduling and jacketing of application for employment
• Maintain computerized document tracking system for interview jackets and filing thereof
• Assist on co-ordinating procedural requirements associated with leave management by attending all issues on related to Employee Self Service (ESS) systems
• Registering all employees on ESS and train them on how to use this system
• Assist in co-ordinating administrative requirements associated with the Human Resources functionality by preparing notifications using pro-forma types associated with the confirmation of employment, contract & regret letters.
• Maintaining and updating personnel information with respect to changes in employment/ personnel status and attending to the safekeeping of personnel records/ files in accordance with approved recordkeeping systems

Requirements

REQUIREMENTS

• NQF Level 4 (Matric)
• Preferred National Diploma in Human Resource Management or Public Administration or equivalent
• Computer literacy
• 2 - 3 Years Relevant Experience in administration work or human resources environment

COMPETENCIES

• Understands Municipal Staff Regulations governing recruitment and selection.
• Familiar with Labour Relations Act (LRA) and Municipal Systems Act provisions.
• Knowledge of SALGBC collective agreements relevant to recruitment.
• Applies HR policies on advertising, shortlisting, and appointment procedures.
• Maintains awareness of employment equity and diversity requirements.
• Demonstrates integrity and impartiality in recruitment processes.
• Upholds confidentiality and ethical conduct.
• Maintains accuracy and attention to detail in documentation.