Active Openings at Astron Energy (Pty) Ltd.

• Responsible for inbound telephonic communication with client base.
• The purpose of this role is to ensure contract development and administration end-to-end as well as managing financial obligations of these contracts.

Key Performance Areas and Responsibilities

Customer Perspective

• All Classes of Trade
• Draft/prepare all external documentation required to administer the existing retail property portfolio for all Classes of Trade as well as any new arrangements which are entered.
• Assist with the initiation of commercial due diligence / KYC (Know Your Customer) for external parties to a contract.
• Accurately prepare agreements, other standard AE agreements, servitudes, guarantees, suretyships, acknowledgements of debt, cessions, addenda, waivers of preference, consents to cancel and exchanges of letters for signature by an authorized signatory.
• Follow up with relevant stakeholders to ensure receipt of signed documentation.
• Use tracking tools to ensure process requirements are met with a key focus on ensuring financial obligations are captured in SAP.
• Use of DocuSign for signing an agreement to ensure no unauthorized changes are made and all signatures are executed in accordance with contract law.
• File electronically and manually (where necessary).

Business Excellence

All Classes of Trade Tenure:

Handles full administration role pertaining to preparation, updating and managing tenure listings for all Classes of Trade sites on an ongoing basis.

• Prepare and/or validate an accurate tenure listing containing relevant details on all legal agreements pertaining to in scope sites.
• Conduct file audits as required to establish AE tenure position with its retailers.
• Update the tenure listing whenever new agreements are entered into or existing agreements are changed.
• Notify the relevant stakeholders of any upcoming expiries monthly.
• Ensure the necessary approval is obtained in respect of any payments necessary to give effect to financial transactions.
• Manage all conveyancing and related matters to agreed quality standards and within agreed service level timelines by instructing and managing outside attorneys and other service providers.
• Assist with data from SAP for reports and presentations summarizing financial analysis and cashflow.

Financial Perspective

Administrative, Legal and Fiscal Support:

• Provide administrative and fiscal support to Territory Managers / Branded Marketer Managers, landowners, other internal departments in respect of over/under payments of discounts, rebates, rental account activities.
• Provide legal interpretation, contractual and procedural advice to Territory Managers / Branded Marketer Managers, Property Management Specialists, Asset Transaction Specialists, New Business Acquisition Specialists and Maintenance Department as requested/required.
• Handles full range of tasks (both paper based and SAP) related to one-time postings arising out of any account reconciliation and queries.
• Obtains Contract Manager and business approval at each integral stage.
• Processes payment via SAP RERAPP and monitors to ensure successful completion of transaction.
• Be a go to point for all queries pertaining to implementation / administration and agreements and policies at retail service stations.
• Take receipt of handover documents from the field and action such documents by furnishing the legal department with necessary agreements and relevant information required to commence legal collection procedures.

Professional Qualification and Certifications:

• Law degree (preferred)
• Financial acumen and analysis
• SAP RE

Work Experience:

• 3-5 years in a similar role.
• Paralegal experience (strongly preferred)
• Understanding of conveyancing / property management principles
• Property and contract law understanding
• Conveyancing administration
• Property administrative duties
• Financial analysis
• Drafting of legal documentation templates
• Transferrable skills

Knowledge and skills:

• Legal drafting.
• Attention to detail.
• Superior Microsoft Word, PowerPoint and Excel skills.
• SAP “Power User” capabilities due to all rental payment and billing responsibilities.
• Superior communication and professional presentation skills.
• Ability to communicate with all levels of business professionals including attorneys, landlords and their representatives, retail, property and other business units as well as external customers or vendors.
• In view of the scope of the contracts and tasks handled, paralegal / equivalent experience is a pre-requisite.

Application deadline:

• 28 August 2025

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• Provide business advisory support service to a number of service stations throughout the Region.
• Assist site owners and retailers with customer relationship management, marketing, pricing strategies, brand building, business planning, maximising sales, driving turnover and profitability, the day-to-day running of the station, merchandising, inventory management, etc.
• Implement profitability improvements by identifying site growth opportunities, segment targeting and cost to serve analysis per customer.

Key Responsibilities include:

• Manage Retailer relationships and franchise excellence,
• Deliver sales targets by driving profitable volume for revenue growth.
• Ensure efficient sales operations and site excellence within assigned territories.
• Devise sales strategies, analyze data, monitor competition, address Retailer
• concerns, and identify sales growth opportunities.
• Understand and apply Retail economics.
• Wet Stock Management

Financial Perspective

• Develop and execute a clear business growth plan to ensure sustainable, above market performance of the respective network. Deliver optimum site operating contribution in line with the required financial returns, including gross margins and sales.
• Deep understanding of the PnL at site level and intervene where required to improve financial returns

Customer Perspective

• Provide professional expertise and an enabling environment (consultancy, training etc.) for the retailers, supporting them to achieve their business objectives.
• Responsible for providing Astron Energy with critical market intelligence to facilitate improved business processes and decision making
• Own the development and successful implementation of a micro-marketing plan per site and adjust as necessary in order to grow market share at site level.
• Working closely with the marketing support team to build a C-store network plan and execute against agreed milestones.

Business Excellence

• Monitor and drive the delivery of key performance indicators. Develop and implement appropriate measures to address issues that may compromise the delivery of business plans and KPI’s.
• Drive compliance of HSSE standards and procedures at site level.
• Play a key role in the selection, management and development of retailers.
• Interact with retailers and business partners and provide expert knowledge and support to ensure operational excellence and application of operating and brand standards.
• Work with all stakeholders to ensure that all initiatives are delivered as per plan for all sites in your network, and hold other accountable for their work.
• Responsible for the ultimate and successful delivery of KPI’s including Safety, Financial, and Operational targets, including Customer First Scores, Customer Satisfaction and Image Stewardship
• Implements and monitors Corporate OE safety standards and programs across the Retail Network (staff and customers). Responsible for ensuring 100% compliance with the OE/HES Corporate standards and incorporates into daily execution guidelines.

People Management

• Provide guidance to Retail site owners nurturing and developing a culture of operational excellence and teamwork to ensure targets are met and exceeded.
• Collaborate and maintain healthy relationships with key stakeholders to ensure successful support and delivery of business priorities.
• Execute on the Transformation plan for Retail.

Professional Qualification and Certifications:

• Post Graduate qualification in Sales & Marketing, Commercial, business or related field.

Work Experience:

• At least 5 years of Retail Sales & Operations experience preferably in the petroleum industry, with proven track record of business turnaround through driving own initiatives.
• Proven track record of increasing sales and revenue through developed sales strategies
• Field sales experience is preferred.

Knowledge and skills:

• Knowledge of both fuel and non-fuel retailing.
• Retail detail and site excellence knowledge
• Retailer and customer relationship management
• Good franchise excellence and CR Understanding
• Good understanding of Retail economics and the RAS model
• Good selling and negotiations skills
• Good stakeholder engagement and organizational management skills
• Excellent verbal/written communication skills.
• Proficiency in the use of performance KPIs in MS Office
• An affinity for brand and relationship building skills.
• Track record of operational excellence delivery as well as creative and critical problem-solving skills.
• High levels of commercial acumen and understanding value drivers.

Application deadline:

• 29 August 2025

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• Responsible for ensuring product receipt process is done within the requirements of the procedures, completion of assigned inspections and tasks.
• The position will include day time work, shift work and shift relief as per terminal requirements.
• Executes operational, SHEQ activities per established priorities such as: Product receipt, tank gauging, unloading trucks (Additive & Petroleum), product sampling, transfers, quality control checks.
• Comply with SHEQ policies, standards and procedures
• Accountable for Service Delivery Reliability to Customers
• Assists customers, internal or external, when required and give quality service consistent with our Customer Facing Culture.
• Executes planned routine maintenance activities such as but not limited to fire extinguisher inspections, general maintenance including valves and equipment.
• Forklift driving, Manage Oil Water Separators and housekeeping
• Actively participate in Safety Meetings, Stand Downs, Loss Prevention System (LPOs) and Job Loss Analyses (JLAs).
• Actively participate in all scheduled training and utilize learned skills in the fulfilment of day to day activities.

Professional Qualification and Certifications:

• Matric/Grade 12 and Tertiary Qualification - Engineering, Logistics, Transport Management or Supply Chain Management.

Work Experience:

• Logistic/Supply Chain terminal/depot and operations experience
• 1 or more years Petroleum (Oil and Gas) industry experience
• Pipeline operations, Storage tank gauging experience and Forklift operations
• Ability to work shifts

Knowledge and skills:

• Ability to manage internal and external relationships
• Competent on computers in programs such as Microsoft Office or similar system knowledge
• Experience and knowledge of Terminal tank and loading rack operations including product receipts.
• Work with Teams/as a Team player: Critical
• Work at heights & physical ability - Work at heights essential for the job requirement
• Understanding SHEQ: Critical
• Understanding Terminal complexity: Critical

Application deadline:

• 04 September 2025

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• Provide administrative support for the Inland Retail Sales Team
• Acts as a central point for fielding & directing queries to the Retail Inland Team
• Provides confidential, customer-facing and administrative support function to the Retail Inland Team
• Works with all stakeholders in conjunction with the Regional Sales Manager and Sales Managers to ensure smooth operating environment
• Custodian of all documentation for the team
• Maintains calendars and scheduling of Retailer Engagements for Retail Territory Managers and fulfil general administration functions for the team
• Assist with customer query resolution and follow ups
• Stand-in (caretaker) for Territory Managers on emergencies
• Participate in projects on an ad hoc basis

Admin support:

• Travel arrangements for the National Sales Manager/Head of Sales & Operations
• Purchase order management, including requesting/receiving quotes from vendors and load new vendors in the Procurement SharePoint site
• Liaise with vendors and Accounts Payable for invoice queries
• Book venues and catering for all meetings for the sales teams
• Take minutes & action items during weekly performance meetings and Monthly Business Reviews (MBR’s), monthly LPS Stewardship meetings, Territory Meetings, Retailer Engagement Meetings, etc.
• Coordinate year plan and training schedules in collaboration with Learning and development for the team and also arrange meetings/ venues for the team
• Coordinate new employees’ on-boarding (IT & HR), with the necessary submission of documentation
• Provide administrative support function for the team to track & monitor budgets on a monthly basis
• Participate and provide an administrative support in projects that the team and the business unit undertake from time to time.

Professional Qualification and Certifications:

• Matric or equivalent, or tertiary qualification in Executive Office Administration, or equivalent

Work Experience:

• Approximately 3 years’ experience in Administration

Application deadline:

• 02 September 2025