Career Opportunities at Sol Plaatje University

Minimum Requirements    

• National Senior Certificate (NQF Level 4)
• 2 years related experience
• Computer literate

Recommendations    

• Computer literate

Duties & Responsibilities    

• Facilitate Financial Aid Processes
• For manual funding applications, assist students to apply for funding
• Assist with the dissemination of information about funding available through posters on bulletin boards, leaflets and electronic communication as and when requested and received from funders.
• Assist with the appeals process
• Assist with the funder meetings organisation
• Assist with preparation of claims to small funders
• Assist with the administration of various categories of bursaries
• Liaise with internal stakeholders regarding queries
• Follow up on cases until resolution
• Provide front desk assistance to students
• Investigate and resolve queries (including reconciliation of payments to students and follow up payments to be made)
• Checking of student information on ITS where required
• Administrative support to students
• Provide support to registration officials and users
• Submission of results to funders
• Registration and open day planning
• Do requisition for stationery and travel agreement
• Capturing of banking details

Filing and record keeping maintenance

• Maintain accurate record keeping system to ensure compliance with regulations and audit requirements

Monitoring, evaluation and reporting

• Relevant operational reports as and when required
• Communicate and consult with relevant stakeholders

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Minimum Requirements    

• 5 years of related experience
• Advanced Diploma/ Degree -NQF Level 7 in Business Administration or Project Management qualification or any other related field
• PMP / PRINCE2 certification is an added advantage.
• Proven work experience as a Project Coordinator or similar role
• Valid driver’s license
• Microsoft Projects and Microsoft Planner (Intermediate Level)
• MS Office Suite – (Intermediate level)

Duties & Responsibilities    

• Project Management
• Manage project resources (activities, equipment, information, and technology)
• Break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope, and objectives
• Assign tasks to project coordinators and manage schedules
• Make sure that client's needs are met as projects evolve
• Analyse and mitigate risks and opportunities
• Work with the Director to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Ensure all appropriate legal paperwork is in place (e.g., contracts and terms of the agreement – MoAs) and readily available
• Manage and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met by conducting quality assurance controls
•  Ensure implementation of SPU policies and practices relating to expenditures/transactions monitored as per project scope
• Ensure all projects within the Portfolio for Special Projects are completed on time, within, budget, and meet high-quality standards.

Document Management

• Present relevant project documents during scheduled meetings
• Manage the document management/filing system
• Ensure project documents are archived including those of project coordinators
• Consolidate data and prepare documents for consideration and presentation by Executive Management

Risk Management

• Manage and analyse the risk of each project
• Manage management of the Portfolio
• Present Monthly Risk Registers for each project and issue them to the SPU Risk Manager
• Ensure proactive action and implementation to resolve any risk that manifests

Purchase Orders and Procurement

• Manage project procurement
• Timeous approval of project resources
• Maintaining stock required for the project
• Manage a relevant document management system
• Process and approve purchase order requestsfrom relevant parties
• Ensure that all PO requests are signed off by the designated signatories and obtain approval
• Matching up of PO request and original PO from ITS
• Communicate with all vendors regarding outstanding deliveries and payment procedure
• Clearing unpaid PO’s monthly

Financial Administration

• Manage and track budget
• Manage the processing of accounts related to office equipment usage
• Recommendation/Approval of orders for office consumables
• Monitor and manage budgetary transactions
• Manage expenses against the project budget
• Report on expenditure
• Ensure that all projects are completed within the agreed time, within budget and meet high-quality standards.

Health and Safety

• Manage health, safety, and security risks for each project
• Inform health and safety representatives and Director about any health and safety issue
• Ensure health and safety representatives are appointed and properly trained
• Ensure a safe environment for all students and staff
• Ensure that health and safety rules and procedures are adhered to
• Ensure that staff are aware of emergency procedures and policies

Client/Stakeholder Liaison

• Manage project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Manage positive relations with all stakeholders
• Manage the arrangements for all Project-related meetings and events

Resource Management: Human Resources

• Manage staff of the Portfolio Special Projects
• Ensure fair allocation of workloads
• Provide input into job descriptions
• Monitor operational activities
• Contribute to the recruitment process for positions
• Take responsibility for new staff induction
• Take responsibility for performance agreements for all staff
• Manage staff training, development, coaching and mentoring
• Manage employment relations (grievance, discipline, and conflict resolution)
• Manage staff leave
• Ensure that staff records are kept up to date

Monitoring, Evaluation, and Reporting

• Relevant strategic and project reports as and when required
• Adherence to SPU policies and procedures
• Research and implement best practices
• Communicate and consult with relevant stakeholders

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Minimum Requirements    

SENIOR LECTURER:

• PhD/Doctorate - NQF level 10 in discipline of Philosophy in Education.
• A minimum of 5 years of relevant teaching at University level and /or industry experience
• An education qualification is a requirement
• Should be an established researcher
• Evidence of relevant and recent accredited publications in the discipline of Philosophy in Education
• Postgraduate research supervision at M.Ed and PhD levels
• Evidence of successful curriculum development and academic management
• Evidence of active participation in professional and/or community activities
• Knowledge and experience of implementing quality assurance requirements
• Active participation in Teaching Practice and Work Integrated Learning
• Track record of administration, management and/or leadership roles at department and faculty levels
• Established national or/and international profile in Philosophy in Education

LECTURER:

• Master’s degree - NQF level 9 in discipline of Philosophy in Education
• A minimum of 2 years of relevant teaching at University level and /or industry experience
• An education qualification is a requirement
• Should be an experienced researcher
• Evidence of at least one recent and relevant publication in an accredited journal
• Postgraduate research supervision at Honours level
• Evidence of emerging participation in professional and/or community activities
• Experience in Teaching Practice and Work Integrated Learning
• Contribute to curriculum development and quality assurance

Duties & Responsibilities    

• Compile work schemes in collaboration with colleagues
• Research and utilize new and emerging approaches and technology in teaching
• The professional preparation of teaching media
• The professional preparation of notes to supplement or substitute prescribed textbooks
• Research and selection of suitable reference material to supplement textbooks
• The facilitation of an effective teaching situation in which the learning experience can take place successfully
• The upgrading of course content/ development of new courses and/or modules in order to keep up with the latest requirements of the discipline
• Student and peer evaluations of teaching performance
• Initiate and implement research projects
• Apply for research grants
• Supervise post graduate students studying towards obtaining a qualification
• Act as coordinator, leader and mentor
• Publish research results in accredited journals
• Commercialisation of research output
• Explore fundraising opportunities for research and community projects
• Work with the research office (including own team), as well as school and interdisciplinary teams to continually identify projects
• Conduct regular evaluation of fundraising activities and complete reports
• Establishment of an independent research programme that attracts independent national and/or international funding
• Membership of professional bodies to keep abreast of new developments
• Provide guidance and assistance on research matters
• Keep abreast of professional literature
• Contribute to community engagement initiatives and integrate community engagement interventions into curriculum.
• Participate in curriculum review to ensure alignment with sector/discipline norms and requirements
• Monitor students’ progress, identify students at risk timeously and develop intervention strategies
• Implement policies and procedures applicable to the teaching and learning, community engagement, research, academic administration functions
• Participate in departmental committees
• Keep abreast of developments within own field of study and its implications for the teaching/ learning situation
• Engage in current professional development activities e.g. acquire Doctoral qualification (lecturer level) within stipulated time frame, ongoing development required by professional body
• Set annual objectives pertaining to academic programme
• Attend conferences, seminars, workshop and present research papers
• Develop relevant reports as and when required
• Communicate and consult with relevant stakeholders

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Minimum Requirements    

• Relevant NQF level 6 Diploma in Computer Science/Information Technology or related field
• Industry Related Certification
• Driver’s license
• Willingness to work outside of normal working hours.
• 4 to 6 years related experience
• Computer skills (MS Office suite)
• Project Management Experience as well as associated technologies
• Experience with ERP systems

Duties & Responsibilities    

• Plan, direct, and coordinate activities of designated project to ensure that goals or objectives of project are accomplished within the prescribed time frame and funding parameters.
• Establish a work plan and resources for each phase of the project.
• Confer with project staff to outline work plans, to assign duties, to provide technical advice and to resolve problems.
• Coordinate activities of project personnel to ensure the project progresses on schedule and within the prescribed budget.
• Ensure documentation and sustainability.
• Scope management: proactively manage project scope to minimise “scope creep”; facilitating appropriate decision-making to ensure project success.
• Risk management: proactively manage project risks, monitor, and control action plans to minimise risk.
• Maintain and develop knowledge of business processes.
• Support super users in the design and documentation of new and existing business processes.
• Recommend improvements to enhance efficiency.
• Utilise and communicate best business practices.
• Encourage more effective use of existing IT facilities.
• Research and identify opportunities for the extended use of IT to support business systems.
• Work with super users and developers to identify alternative solutions and prepare recommendation for the preferred 
• solution.
• Work with super users and developers to define project charter for delivery of business systems solution. 
• solution.
• Work with super users and developers to define project charter for delivery of business systems solution.