Current Jobs at Eastern Cape Department of Transport

Requirements

• National Senior Certificate, Basic Traffic Diploma from accredited institution.
• One-year practical experience in law enforcement. A valid driver’s license minimum code B. No criminal record.

Duties

• Enforce Road Traffic, Public Passenger and Transport Legislation Implement planned and approved traffic law enforcement activities. Ensure the free flow of traffic through point duty and traffic control at congested areas. Coordinate activities and safeguard accident scenes, identify and advise management on hazardous locations.
• Participate in traffic policing projects and speed testing operations. Issues notices and execute arrests under relevant Acts, directives and procedures and attend court proceedings and give evidence. Escort abnormal vehicles and loads to ensure the safe movement thereof and coordinate overload control management (includes goods and passengers).
• Examine Drivers’ Licenses and Motor Vehicles. Conduct learner and driver license tests. Conduct vehicle road worthy tests. Provide visible Traffic Control/Policing and promote /ensure crime prevention activities. Assist in planning visible traffic policing by aiding with motorists and executing escort duties.
• Participate in roadblocks and/or special law enforcement operations. Patrolling of roads in dedicated area and warn motorists at hazardous locations (i.e. damaged roads surfaces, breakdown of vehicles). Perform all administrative activities and related duties. Maintain effective administrative procedures.
• Compliance with the Firearm and Ammunition Act 60/2000 with activities as outlined in the operational plans. Participate in Human Resource Development Programs. Promote effective and efficient service delivery to clients. Maintain professional corporate image of Directorate: Traffic Law Enforcement.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Supply Chain Operations & Management / Logistics Management / Financial Management / Purchasing / Public Management / Public Administration / Public Management/ Administration/ Commerce.
• 1 - 2 years’ relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Advertising of bids Closing of bids Sourcing of quotations Publishing of all awarded bids on all relevant websites Compiling a database of approved suppliers
• Co-ordinate, review and compile the list of prospective bidders and sourcing Setting up committee evaluation for both Bids and quotations
• Evaluation of quotations Pré-evaluation of bids Secretarial duties for Bid Evaluation, Bid Adjudication Committee, and quotations. Preparing and compiling of Bid Reports Compiling of minutes, reports and memorandum for meetings
• Filling of documents Performing administration duties for SCM: Acquisition unit Compiling Reports Acquisition Project Plan and Consolidate awarded contracts from District and Head Office In terms of departmental. 

go to method of application »

Requirements

• Abet Level 2 or grade 8. No experience, however, exposure to the environment will be an advantage.
• You must be healthy and physically fit. Prepared to work after hours.

Duties

• Perform general work assistance: Load and off-load furniture and any other goods to relevant destination.
• Clean government vehicles. Clean relevant workstations

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide a secretarial support service to the office: Receive telephone calls and refer the calls to the correct persons. Receive visitors to the office. Co-ordinate appointments with the Appointments Secretary. Types documents for the staff within the office. Operate office equipment like fax machines and photocopiers.
• Provides a clerical support service to the office: Liaise with travel agencies to make travel arrangements for the staff of the office. Arrange meetings and events for the office. Identify venues, invite role players, and organise refreshments.
• Process the travel and subsistence claims of the staff of the office. Draft routine correspondence and reports. Administer matters like leaving registers and telephone accounts. Handle the procurement of standard items like stationery, refreshments etc.
• Remain up to date regarding prescripts/policies and procedures applicable to her/his work terrain: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office. 

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6 as recognised by SAQA) / B. Degree (NQF Level 7 as recognised by SAQA) in Traffic Safety Management / Road Traffic and Municipal Police Management/ Traffic Management / LLB / Public Management / Traffic Safety Management / Transport Management.
• 7 - 10 years’ experience in Traffic Law Enforcement Field. 3 - 5 years’ supervisory experience (SL7/8) in the environment. A valid driver’s license minimum code B. No criminal record.

Duties

• Manage and enforce Road Traffic Legislation and other relevant legislation: develop operational strategies and ensure implementation of approved traffic law enforcement strategies.
• Ensure the free flow of traffic through point duty and traffic control at congested areas, coordinate activities, and safeguard accident scenes.
• Plan and manage speed testing operations. Coordinate execution of arrests on traffic related matters, attend court proceedings and given evidence. Manage processes of issuing relevant notices to offenders. Manage traffic policing projects.
• Identify and advise relevant role players on hazardous locations. Manage escorting of abnormal vehicles and loads to ensure the safe movement thereof. Manage

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide a secretarial support service to the office: Receive telephone calls and refer the calls to the correct persons. Receive visitors to the office. Co-ordinate appointments with the Appointments Secretary. Types documents for the staff within the office. Operate office equipment like fax machines and photocopiers.
• Provides a clerical support service to the office: Liaise with travel agencies to make travel arrangements for the staff of the office. Arrange meetings and events for the office. Identify venues, invite role players, and organise refreshments.
• Process the travel and subsistence claims of the staff of the office. Draft routine correspondence and reports. Administer matters like leaving registers and telephone accounts. Handle the procurement of standard items like stationery, refreshments etc.
• Remain up to date regarding prescripts/policies and procedures applicable to her/his work terrain: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office. 

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6 as recognised by SAQA) / B. Degree (NQF Level 7 as recognised by SAQA) in Traffic Safety Management / Road Traffic and Municipal Police Management/ Traffic Management / LLB / Public Management / Traffic Safety Management / Transport Management.
• 7 - 10 years’ experience in Traffic Law Enforcement Field. 3 - 5 years’ supervisory experience (SL7/8) in the environment. A valid driver’s license minimum code B. No criminal record.

Duties

• Manage and enforce Road Traffic Legislation and other relevant legislation: develop operational strategies and ensure implementation of approved traffic law enforcement strategies.
• Ensure the free flow of traffic through point duty and traffic control at congested areas, coordinate activities, and safeguard accident scenes.
• Plan and manage speed testing operations. Coordinate execution of arrests on traffic related matters, attend court proceedings and given evidence. Manage processes of issuing relevant notices to offenders. Manage traffic policing projects.
• Identify and advise relevant role players on hazardous locations. Manage escorting of abnormal vehicles and loads to ensure the safe movement thereof. Manage

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Render general clerical support services: Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Manage routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of pay slips. Ensure the distribution of assets and equipment.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage

Duties

• Receive a requisition. Process requisition.
• Coordinate the safekeeping and distribution of goods. Coordinate the control of stock.
• Coordinate the disposal of stock inventory. Function as Secretariat in SCM Committees.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Assist in administrative support leading to the formalization of Public Transport Operations through registration: Validating the received documents for registration and or de- registration of public transport operators and their vehicles.
• Assist in the maintenance of registration data base: Request and receive, per association, the lists of deceased and or In- Active members for de-registration purposes- annually and as per the need. Assist in the preparation of letters to these members/relatives notifying them of the request by their associations. Assist in the preparation of memorandum for approval and capturing/registration/de- registration.
• Assist in monitoring the compliance by registered operators and their associations with the prescribed minimum standards: Assist in the preparation of reminders to local associations leading to Voter Education, Nominations, Elections - to ensure the fairness of the process.
• Assist in the coordination of the Inauguration and Training of the newly elected Local Association Executive, and monitoring and assisting the newly elected executive in executing its duties. Assisting in Coordinating the Association Annual General Meetings.

go to method of application »

Requirements

• National Senior Certificate, Basic Traffic Diploma from accredited institution.
• One-year practical experience in law enforcement. A valid driver’s license minimum code B. No criminal record.

Duties

• Enforce Road Traffic, Public Passenger and Transport Legislation Implement planned and approved traffic law enforcement activities. Ensure the free flow of traffic through point duty and traffic control at congested areas. Coordinate activities and safeguard accident scenes, identify and advise management on hazardous locations.
• Participate in traffic policing projects and speed testing operations. Issues notices and execute arrests under relevant Acts, directives and procedures and attend court proceedings and give evidence. Escort abnormal vehicles and loads to ensure the safe movement thereof and coordinate overload control management (includes goods and passengers).
• Examine Drivers’ Licenses and Motor Vehicles. Conduct learner and driver license tests. Conduct vehicle road worthy tests. Provide visible Traffic Control/Policing and promote /ensure crime prevention activities. Assist in planning visible traffic policing by aiding with motorists and executing escort duties.
• Participate in roadblocks and/or special law enforcement operations. Patrolling of roads in dedicated area and warn motorists at hazardous locations (i.e. damaged roads surfaces, breakdown of vehicles). Perform all administrative activities and related duties. Maintain effective administrative procedures.
• Compliance with the Firearm and Ammunition Act 60/2000 with activities as outlined in the operational plans. Participate in Human Resource Development Programs. Promote effective and efficient service delivery to clients. Maintain professional corporate image of Directorate: Traffic Law Enforcement.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6 as recognised by SAQA) / B. Degree (NQF Level 7 as recognised by SAQA) in Traffic Safety Management / Road Traffic and Municipal Police Management/ Traffic Management / LLB / Public Management / Traffic Safety Management / Transport Management.
• 7 - 10 years’ experience in Traffic Law Enforcement Field. 3 - 5 years’ supervisory experience (SL7/8) in the environment. A valid driver’s license minimum code B. No criminal record.

Duties

• Manage and enforce Road Traffic Legislation and other relevant legislation: develop operational strategies and ensure implementation of approved traffic law enforcement strategies.
• Ensure the free flow of traffic through point duty and traffic control at congested areas, coordinate activities, and safeguard accident scenes.
• Plan and manage speed testing operations. Coordinate execution of arrests on traffic related matters, attend court proceedings and given evidence. Manage processes of issuing relevant notices to offenders. Manage traffic policing projects.
• Identify and advise relevant role players on hazardous locations. Manage escorting of abnormal vehicles and loads to ensure the safe movement thereof. Manage

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage

Duties

• Receive a requisition. Process requisition.
• Coordinate the safekeeping and distribution of goods. Coordinate the control of stock.
• Coordinate the disposal of stock inventory. Function as Secretariat in SCM Committees.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Render general clerical support services: Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Manage routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of pay slips. Ensure the distribution of assets and equipment.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Render general clerical support services: Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Manage routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of pay slips. Ensure the distribution of assets and equipment.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Conduct revenue collection services. Assist in the Implementation of departmental revenue collection plan. Monitor the collection of revenue on the allocated revenue collection points. Coordinate payment of collected revenue to the departmental account by departmental revenue collection agents.
• Conduct revenue reconciliation services: Collect Disbursement Forms and deposit slips from revenue collection agents. Make a follow up on all outstanding returns.
• Make a follow up on all discrepancies with revenue collection agents (e.g.) South African Post Office. Coordinate updating of the reconciling spreadsheet. Coordinate reconciliation of Disbursements with NATIS report act on any differences.
• Coordinate reconciliation of reports with BAS and facilitate rectification of any errors. Perform and manage administrative related functions, which include the following: Contribute to compilation of reports as required 

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Conduct revenue collection services. Assist in the Implementation of departmental revenue collection plan. Monitor the collection of revenue on the allocated revenue collection points. Coordinate payment of collected revenue to the departmental account by departmental revenue collection agents.
• Conduct revenue reconciliation services: Collect Disbursement Forms and deposit slips from revenue collection agents. Make a follow up on all outstanding returns.
• Make a follow up on all discrepancies with revenue collection agents (e.g.) South African Post Office. Coordinate updating of the reconciling spreadsheet. Coordinate reconciliation of Disbursements with NATIS report act on any differences.
• Coordinate reconciliation of reports with BAS and facilitate rectification of any errors. Perform and manage administrative related functions, which include the following: Contribute to compilation of reports as required 

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage. PERSAL knowledge will be an added advantage.

Duties

• Implementation of human resource administration practices concerning HR Provisioning. Implementation of appointments and transfers. Conduct verification of qualifications.
• Provide secretariat functions at interviews. Assist in the management of probationary periods for employees. Respond to human resource administration enquiries and inform supervisors accordingly. Maintain high ethical standards in own work environment.
• Implementation of service benefits: Verify records of all departmental employees who are the homeowners and those who are tenants. Process leaves gratuity and discounting applications. Process Z102 on-line withdrawal of fund application forms and overleaf timeously.
• Capture pension application forms for resigned, retired and deceased officials. Assist in the administration of leave matters. Assist in the implementation of PILIR in the district. department. Maintain high ethical standards in own work environment.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage. PERSAL knowledge will be an added advantage.

Duties

• Implementation of human resource administration practices concerning HR Provisioning. Implementation of appointments and transfers. Conduct verification of qualifications.
• Provide secretariat functions at interviews. Assist in the management of probationary periods for employees. Respond to human resource administration enquiries and inform supervisors accordingly. Maintain high ethical standards in own work environment.
• Implementation of service benefits: Verify records of all departmental employees who are the homeowners and those who are tenants. Process leaves gratuity and discounting applications. Process Z102 on-line withdrawal of fund application forms and overleaf timeously.
• Capture pension application forms for resigned, retired and deceased officials. Assist in the administration of leave matters. Assist in the implementation of PILIR in the district. department. Maintain high ethical standards in own work environment.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Financial Accounting / Cost and Management Accounting / Financial Management / Financial Planning / Accounting / Internal Auditing. BAS and LOGIS Certificate is compulsory. PERSAL Introduction Certificate will be an added advantage.
• 1-2 years relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Process payments of Departmental liabilities in respect of suppliers and service providers. Ensure that all invoices received from the SCM Registry are captured and updated on the reconciliation spread sheet. Prepare monthly reconciliation report. Ensure that quarterly supplier confirmations are prepared. Pre-authorise payments on LOGIS. Check creditor’s reconciliation and endorse signature as proof thereon. Supervise subordinates. A
• ttend to all payment enquiries including municipalities. Assist to manage and document compliance with PFMA in respect of reporting, performance expenditure. Assist in planning payment within 30 days, reporting. Authorise payments manually and on the transversal system of BAS and LOGIS. Analyse BAS Expenditure reports. Identify and process payments. Assist in preparation and implementation of the payment monitoring tool and creditor’s reconciliation.
• Promote sound financial management in line with the PFMA. Perform and manage administrative related functions, which include the following: Contribute to compilation of reports as required. Responsible for assets allocated to the unit. Comply with the Public Service prescripts. Allocate and ensure quality of work. Personnel development. Assess staff performance.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Render general clerical support services: Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Manage routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of pay slips. Ensure the distribution of assets and equipment.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Financial Accounting / Cost and Management Accounting / Financial Management / Financial Planning / Accounting / Internal Auditing. BAS and LOGIS Certificate is compulsory. PERSAL Introduction Certificate will be an added advantage.
• 1-2 years relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Process payments of Departmental liabilities in respect of suppliers and service providers. Ensure that all invoices received from the SCM Registry are captured and updated on the reconciliation spread sheet. Prepare monthly reconciliation report. Ensure that quarterly supplier confirmations are prepared. Pre-authorise payments on LOGIS. Check creditor’s reconciliation and endorse signature as proof thereon. Supervise subordinates. A
• ttend to all payment enquiries including municipalities. Assist to manage and document compliance with PFMA in respect of reporting, performance expenditure. Assist in planning payment within 30 days, reporting. Authorise payments manually and on the transversal system of BAS and LOGIS. Analyse BAS Expenditure reports. Identify and process payments. Assist in preparation and implementation of the payment monitoring tool and creditor’s reconciliation.
• Promote sound financial management in line with the PFMA. Perform and manage administrative related functions, which include the following: Contribute to compilation of reports as required. Responsible for assets allocated to the unit. Comply with the Public Service prescripts. Allocate and ensure quality of work. Personnel development. Assess staff performance.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Human Resource Management / Public Management / Public Administration / Industrial Psychology.
• 1- 2 years’ relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Implement conditions of service and service benefits (Leave, Housing, Medical, Injury on Duty, Long Service Recognition, overtime, relocation, Pension, allowances etc.).
• Termination of service. Recommend (approve) transactions on PERSAL according to delegations. Performance Management.
• Prepare reports on human resource administration issues and statistics. Handle human resource administration enquiries. Supervise human resources/staff: Allocate and ensure quality of work. Personnel development. Assess staff performance. Apply discipline.

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Supply Chain Operations & Management / Logistics Management / Financial Management / Purchasing / Public Management / Public Administration / Public Management/ Administration/ Commerce.
• 1 - 2 years’ relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Advertising of bids Closing of bids Sourcing of quotations Publishing of all awarded bids on all relevant websites Compiling a database of approved suppliers
• Co-ordinate, review and compile the list of prospective bidders and sourcing Setting up committee evaluation for both Bids and quotations
• Evaluation of quotations Pré-evaluation of bids Secretarial duties for Bid Evaluation, Bid Adjudication Committee, and quotations. Preparing and compiling of Bid Reports Compiling of minutes, reports and memorandum for meetings
• Filling of documents Performing administration duties for SCM: Acquisition unit Compiling Reports Acquisition Project Plan and Consolidate awarded contracts from District and Head Office In terms of departmental. 

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7 as recognized by SAQA) in Supply Chain Operations & Management / Logistics Management / Financial Management / Purchasing / Public Management / Public Administration / Public Management/ Administration/ Commerce.
• 1 - 2 years’ relevant experience in the environment. A valid driver’s license minimum code B.

Duties

• Advertising of bids Closing of bids Sourcing of quotations Publishing of all awarded bids on all relevant websites Compiling a database of approved suppliers
• Co-ordinate, review and compile the list of prospective bidders and sourcing Setting up committee evaluation for both Bids and quotations
• Evaluation of quotations Pré-evaluation of bids Secretarial duties for Bid Evaluation, Bid Adjudication Committee, and quotations. Preparing and compiling of Bid Reports Compiling of minutes, reports and memorandum for meetings
• Filling of documents Performing administration duties for SCM: Acquisition unit Compiling Reports Acquisition Project Plan and Consolidate awarded contracts from District and Head Office In terms of departmental. 

go to method of application »

Requirements

• National Senior Certificate, National Diploma (NQF Level 6 as recognised by SAQA) / B. Degree (NQF Level 7 as recognised by SAQA) in Traffic Safety Management / Road Traffic and Municipal Police Management/ Traffic Management / LLB / Public Management / Traffic Safety Management / Transport Management.
• 7 - 10 years’ experience in Traffic Law Enforcement Field. 3 - 5 years’ supervisory experience (SL7/8) in the environment. A valid driver’s license minimum code B. No criminal record.

Duties

• Manage and enforce Road Traffic Legislation and other relevant legislation: develop operational strategies and ensure implementation of approved traffic law enforcement strategies.
• Ensure the free flow of traffic through point duty and traffic control at congested areas, coordinate activities, and safeguard accident scenes.
• Plan and manage speed testing operations. Coordinate execution of arrests on traffic related matters, attend court proceedings and given evidence. Manage processes of issuing relevant notices to offenders. Manage traffic policing projects.
• Identify and advise relevant role players on hazardous locations. Manage escorting of abnormal vehicles and loads to ensure the safe movement thereof. Manage

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide a secretarial support service to the office: Receive telephone calls and refer the calls to the correct persons. Receive visitors to the office. Co-ordinate appointments with the Appointments Secretary. Types documents for the staff within the office. Operate office equipment like fax machines and photocopiers.
• Provides a clerical support service to the office: Liaise with travel agencies to make travel arrangements for the staff of the office. Arrange meetings and events for the office. Identify venues, invite role players, and organise refreshments.
• Process the travel and subsistence claims of the staff of the office. Draft routine correspondence and reports. Administer matters like leaving registers and telephone accounts. Handle the procurement of standard items like stationery, refreshments etc.
• Remain up to date regarding prescripts/policies and procedures applicable to her/his work terrain: Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office. 

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Render general clerical support services: Record, organize, store, capture and retrieve correspondence and data (line function). Update registers and statistics.
• Manage routine enquiries. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Collect documents/packages from various stakeholders as required. Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Provide supply chain clerical support services within the component: Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Provide personnel administration clerical support services within the component: Keep and maintain personnel records in the component. Arrange travelling and accommodation. Support the management of payroll and distribution of pay slips. Ensure the distribution of assets and equipment.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage

Duties

• Render asset management clerical support: Compile and maintain records (e.g. databases). Check and issue furniture, equipment and accessories to components and individuals.
• Identify redundant, non-serviceable and obsolete equipment for disposal. Verify asset register. Render demand and acquisition clerical support: Update and maintain a supplier (including contractors) database. Register suppliers on Logis or similar system.
• Request and receive quotations. Capture specification on the electronic purchasing system. Place orders. Assist in the issue and receive bid documents. Provide secretariat or logistical support during the bid consideration and contracts conclusion process.
• Compile draft documents as required. Render logistical support services: Place orders for goods. Receive and verify goods from suppliers.
• Capture goods in registers databases. Receive request for goods from end users. Issue goods to end users. Maintain goods register. Update and maintain register of suppliers.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide registry services. Attend to clients. Manage telephonic and other enquiries received. Receive and register hand delivered mail/files. Manage incoming and outgoing correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues.
• Render an effective filing and record management service. Opening and close files according to record. Classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files.
• Operate office machines in relation to registry function. Open and Maintain Franking Register. Frank post, record money, and update register daily. Undertake spot checks on post to ensure no private post is included. Lock post in post bags for messengers to deliver to Post Office.
• Open and maintain admittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and sign remittances to Finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and/ disposal. Electronic scanning of files.
• Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide registry services. Attend to clients. Manage telephonic and other enquiries received. Receive and register hand delivered mail/files. Manage incoming and outgoing correspondence. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues.
• Render an effective filing and record management service. Opening and close files according to record. Classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files.
• Operate office machines in relation to registry function. Open and Maintain Franking Register. Frank post, record money, and update register daily. Undertake spot checks on post to ensure no private post is included. Lock post in post bags for messengers to deliver to Post Office.
• Open and maintain admittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and sign remittances to Finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and/ disposal. Electronic scanning of files.
• Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.

go to method of application »

Requirements

• A National Senior Certificate. No experience, however, exposure in the environment will be an advantage.

Duties

• Provide data capturing services: Receive and record data. Capture data from available records into the required formats e.g., databases, table, and spreadsheet.
• Provide data verification services: Verify query missing data errors observe during data entry. Review and validate all data from the records.
• Submit data. Provide data management services: Make regular backups of data. Update registers and statistics.
• Provide record keeping services: Keep and maintain records and files. Ensure records and files are properly sorted and secured. Provide information.