Current Vacancies at RCL Foods

Job Description    

The successful applicant will be responsible for directing, organizing and controlling project activities of varying size and complexity under the direction of the Credit Finance Manager and Coordinating the projects and all matters related to the project content and to ensure effective flow of information between stakeholders

Minimum Requirements    

• Accredited Project Administrator / Manager Certificate
• At least 3 years’ experience in FI environment
• SAP & Power BI (Preferably) 

Duties & Responsibilities    

Communicating with team members and stakeholders from project conception through to completion

• Prepares reports for management and ensure regular communication flow according to the stakeholder analysis.
• Continuous  evaluation of project activities and reporting on project progress
• Coordinating the project and all matters related to the project
• To track the progress and quality of work.
•  Assist with determining of project requirements
• Communicate ideas for improving company processes with a positive and constructive attitude

Estimating the effort, cost and time it will take to deliver a project and evaluating whether the benefits of the projects will justify the project

• Research alternatives to the action plan
• Implement the agreed action plan to the agreed standards and deadlines

To integrate the project as part of current system / procedure

• Training 
• User guides
• Support

Accounting for progress and productivity to provide accurate forecast of project completion dates  

• Regular follow ups and tracking
• Share with and report relevant data and information to management teams to enable reliable business decision-making.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable

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Minimum Requirements    

• Matric
• National Diploma in related field would be added advantage
• Must have a minimum of 2 years’ experience in a similar role
• Computer literacy and Syspro is essentials
• Good written and verbal communication skills
• Report writing

Duties & Responsibilities    

KEY RESPONSIBILITIES

• Ensuring all trucks are despatched timeously in the morning.
• Arranging replacements of despatch staff where necessary.
• Ensuring that the despatch team is wearing uniform at all times.
• Arranging internal distribution labour where necessary.
• Ensuring that the despatch recon document is completed daily.
• Maintaining prescribed records of goods received and despatched.
• Enhance excellent customer service in the despatch department.
• Reconcile/ oversee despatch foreman recons daily.
• Ensure all data captured is correct.
• Verify production transfers daily, and confirm returns to despatch.
• Balance despatch recons’ daily sales with van sheets daily sales per route.
• Count and record all returns to stock of all drivers on the return slip
• Oversee stock variances and report to management.

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Minimum Requirements

• Bachelor’s degree in human resources, Information Systems, or a related field.
• Minimum of 3 years of experience in HRIS administration or a similar role.

Skills and Competencies

• Proficiency in HRIS software including time and attendance (e.g., SAP, BESTIME).
• Strong analytical skills with the ability to interpret data and trends.
• Detail-oriented, organized, and able to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.

Duties & Responsibilities    

Main Responsibilities

• HRIS Administration and Maintenance:
• Oversee the day-to-day operation of the HRIS, including data entry, system updates, and troubleshooting.
• Collaborate with IT and HR teams to enhance system functionality and user experience.
• Ensure data accuracy, confidentiality, and compliance with relevant policies.
• System Implementation and Upgrades:
• Assist in the implementation of new HRIS modules or upgrades.
• Conduct testing, user training, and documentation for system changes.
• Monitor system performance and address any issues promptly.

Data Analytics and Reporting:

• Generate regular reports on HR metrics, trends, and workforce analytics.
• Analyze data to identify patterns, gaps, and opportunities for improvement.
• Provide insights to support strategic decision-making.

Process Improvement and Automation:

• Streamline HR processes by identifying areas for automation.
• Work closely with stakeholders to optimize workflows and reduce manual tasks.
• Champion the adoption of digital tools within HR.

User Support and Training:

• Provide first-line support to HRIS users, addressing inquiries and resolving issues.
• Conduct training sessions for new users and refresher training as needed.
• Foster a positive user experience with the HRIS.

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Minimum Requirements

• Bachelors Degree in Industrial Psychology/Computer Science/Industrial Engineering/Business Management or related field - Post graduate degree would be advantageous.
• 7 years+ experience in a quantitative analysis role within HR/Finance function including HR information systems
• 2 years+ Management experience
• Broad knowledge of such fields as HR, Accounting, Administration.
• Proficiency in Excel/Power BI; SAP
• Experience using data visualisation tools

Duties & Responsibilities    

Main Responsibilities

• Manage the analytics and reporting function for Human Resources department
• Oversee the development, deployment and continuous improvement of automated tools, data models, reporting systems, data automation systems and dashboards, leveraging data from a variety of sources to analyze and report on HR performance metrics, identify areas of opportunity, and provide actionable insights to HR and business leaders.
• Methodically analyze large data sets to distil insights from data and connect disparate ideas into cohesive, well-grounded recommendations using creative, structured and analytical thinking.
• Ensure integrity of data and deliverables by implementing quality standards and requirements
• Collaborate with third party labour providers to streamline and enhance reporting insights of casual and functionally outsourced labour force
• Improve existing data collection methodologies to uncover optimization opportunities
• Help develop the analytical capabilities and literacy of the audiences reviewing the dashboards and reports
• Anticipate future demands related to data, technology, and budget, designing solutions to meet these needs
• Ability to manage concurrent projects, planning and budgeting exercises effectively
• Streamline and simplify data asks to relevant business drivers and execute robust reporting capabilities that tie to strategic priorities, decision making and direction.
• Provide strategic direction on use of analytical tools and techniques to ensure standards approach and accuracy of analysis and reporting.
• Develop dashboards and analytics for the Vector organisation, working with various stakeholders to understand their requirements and build technical solutions

System Administration and Maintenance

• Oversee the implementation, configuration, and maintenance of HRIS platforms, including but not limited to payroll systems, employee databases, and performance management tools.
• Collaborate with IT teams to ensure seamless integration, data security, and system updates.
• Troubleshoot technical issues and provide timely resolutions.

Data Management and Reporting

• Manage employee data, ensuring accuracy, compliance, and confidentiality.
• Generate regular and ad-hoc reports for HR and management, analyzing trends and providing actionable insights.
• Develop and maintain data governance policies and procedures.

Process Optimization

• Streamline HR processes by leveraging technology. Identify opportunities for automation and efficiency.
• Work closely with HR business partners to understand their needs and translate them into system enhancements.
• Implement best practices for data entry, workflow management, and approvals.

User Support and Training

• Provide user support to HR staff and employees regarding HRIS functionality, troubleshooting, and usage.
• Conduct training sessions to ensure proper utilization of HR systems.
• Create user guides and documentation.

Compliance and Security

• Ensure compliance with data protection regulations (e.g., POPIA) and maintain data privacy.
• Collaborate with legal and compliance teams to address any HRIS-related legal matters.
• Monitor system access and permissions.

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Minimum Requirements

• Relevant Business / Human Resources Qualification.
• At least 3 -5 years recruitment experience, preferably within a team lead role.
• At least 3-5 years Recruitment Experience with exposure to Executive and FMCG Recruitment.
• Experience with social media and other tools for recruiting (especially LinkedIn, Twitter, Facebook etc.)
• Training and experience with behavioural based interviewing.
• Previous experience in e-recruitment systems.
• FMCG recruitment experience would be advantageous.
• Previous experience within a recruitment agency preferable.
• Supervisory experience essential
• In-house recruitment experience within a multi-national company

Knowledge and Skills

• Sourcing strategies /recruitment practices
• Highly developed passive recruiting skills, i.e referral generation, utilizing internet searches, social and professional networking groups, and the development of existing candidate relationships to build pipelines of executive level talent.
• Strong project management skills; Capable of developing and executing upon thoughtful project/recruiting strategies and then methodically working those projects to a successful completion
• Strong understanding of talent management principles and best practices.
• Familiarity with labour laws and regulations in South Africa.

Duties & Responsibilities    

Main Responsibilities

Talent Acquisition and Recruitment

• Collaborate with hiring managers to define job requirements and create compelling job adverts.
• Execute end-to-end recruitment processes, including sourcing, screening, interviewing, offer and onboarding.
• Build a pipeline of potential candidates for current and future openings.
• Engage and manage agencies as and when required
• Build LinkedIn followers through effective communication and engagement.

Employee Development and Succession Planning

• Design and implement talent development programs, including training, mentoring, and career pathing.
• Identify high-potential employees and create succession plans to ensure continuity in critical roles.

Performance Management and Employee Engagement

• Facilitate performance reviews, goal setting, and feedback sessions.
• Promote a positive work environment by addressing employee concerns and fostering engagement.

HR Analytics, Reporting and Training

• Utilize data to assess talent metrics, identify trends, and make informed decisions.
• Generate reports on workforce demographics, turnover rates, and other relevant HR data.
• Conduct training with wider HR team as well as line managers on TM tools, processes, etc.

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Minimum Requirements    

• Matric
• Relevant Tertiary Qualification (Preferably in Finance) - advantageous
• Minimum of 3-5 experience Chep portfolio system and SAP - advantageous
• Experience within an FMCG environment would be advantageous.
• Excel Advanced

Duties & Responsibilities    

• Reconciliation by Site
• Weekly reconciliation
• Depots to ensure accurate pallet control.
• Consolidate weekly recon reports from depot for management to ensure accountability and transparency.
• Compile a detailed recon & send to HOD’s twice a week.
• Hub Daily pallet risk report (OCD)
• Review daily pallet risk recons report for hubs and follow up on outstanding items;
• Review outstanding items weekly and present a risk report to management every Tuesday.
• Reconcile the daily pallet risk report & send to HOD’s daily.
• Report variances to be investigated.
• Report on unresolved queries of the daily pallet risk report weekly (Tuesday).
• Daily MCC-EDI-MB51 (Movement) recon
• Compile the daily Movement recon & send to HOD’s by COB daily.
• Ensure daily movement recon is done by every depot by signing off on movement recon weekly.
• Ensure all suspended movements have been addresses or treated correctly per site.
• Present management with a consolidated movement recon, highlighting movement variances between CHEP balance and SAP balance for pallets per site/depot/.

Exchange Management System (EMS/CRC)

• Day to day capturing of EMS (non-Chep pallets) onto the SAP system by raising a Sales Order. Transaction Codes: 1st a Purchase order to GRV stock into the warehouse (ME21N), then raising a Sales Order using transaction VA01 – Zinj.
• EMS reconciliation (SAP vs CHEP) to be completed to ensure accuracy of pallets to be collected from various customers. Transaction codes: MMBE, ZMB51_summ, All EMS
• Arrange and route outstanding EMS pallets to ensure the timely of pallets collections of these pallets.
• Daily redeeming of pallets to be conducted on SAP using transaction code: VA01, ZLA.
• File of EMS pallets to be collected to be updated daily after the redemption of pallets have been conducted on CHEP. This must have a summary sheet of each customer including ageing.
• Monthly recovery charges to be calculated that must be paid to the branch by the 3rd party for the collection of the Non-Chep customers (EMS) pallets.
• Daily printing of POD’s using the transaction code OAAD to enable the collection of pallets at customers

Exchange management (EMS)

• Update the daily EMS movement report from CHEP.
• Print POD’s where applicable.
• Follow-up on outstanding POD’s.
• Arrange for EMS collections with customers.
• Route pallet trucks for EMS collections.

Control Tasks

• Document & process control of GRV’s
• Verify & sign off pallet slips from GRV’s daily.
• Report on pallet variances on GRV’s.
• STO the variances to correct errors.
• EDI control
• Verify pallet slips against EDI file.
• Report on pallet variances on the file.
• Follow-up on previous reported variances

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Purpose

The purpose of an IT Technology Executive role is multifaceted, encompassing leadership, strategic decision-making, project and operational management within the realm of information technology. The role is designed to ensure that Vector’s IT functions align with its overall business objectives, contribute to its competitive advantage, and operate efficiently leveraging Information Technology with a focus and lens on leading the Technology & Infrastructure function within IT.

Minimum Requirements

• 3 year degree in Information Technology or Business Management is required
• Masters Degree is preferred
• A minimum of 10 - 12 years’ experience is required in a similar field with at least 5 years in senior management capacity

Knowledge and Skills

• IT Strategy formulation
• IT Management
• Vendor and Contract Management
• IT Risk and Governance Management
• Senior stakeholder management and engagement
• Program and Project Management
• Change Management
• Financial Management
• IT Service Management

Main Responsibilities

IT Strategy and Planning

• Collaborate with the IT Director to develop and refine the organisation's IT strategy, ensuring it aligns with the broader business strategy and priorities.
• This includes setting strategic priorities, defining key performance indicators (KPIs), and tracking progress.

Technology Landscape Management

• Shaping an organization’s technology strategy and streamlining operations.
• Responsible for orchestrating technology initiatives, fostering collaboration, optimizing resources, and ensuring a robust technology foundation that supports the organization’s growth and agility in the digital age.

Technology/Digital Innovation and Trends

• Stay informed about emerging information technologies and trends.
• Assess their potential value for the organisation and provide recommendations on their adoption or integration into the existing IT landscape.

Project Portfolio Management

• Oversee the IT project portfolio, working closely with the IT Director to prioritise projects that support business objectives.
• Ensure projects are well-defined, adequately resourced, and completed on time and within budget -risk, project/portfolio costing.

Vendor and Partner Management

• Maintain relationships with key technology vendors, suppliers, and strategic partners. Evaluate potential partners and suppliers, negotiate contracts, and oversee vendor performance to ensure service levels are met.

IT Service Delivery Management

• Ensure that the operational IT service is delivered efficiently and within agreed SLA’s.
• Ensure service requests are streamlined and business receive a high level of IT support and service resolution to ensure business operations can operate 24/7 without interruption.

Financial Management (OPEX & CAPEX)

• Work with the IT Director to compile and manage the IT department's budget, ensuring it aligns with organisational strategic priorities.
• Monitor expenses, ensure compliance, and proactively address budget variances.

IT Governance and Compliance

• Ensure the organisation's IT initiatives comply with internal standards, legislation, and corporate governance frameworks.
• Collaborate with the IT Director to manage IT controls and oversee information security and compliance efforts.

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Purpose

The IT Service Delivery & Projects Manager’s key objective is to ensure the IT operational service delivery to enable the day to day running of the Vector operations. A key element of the operational IT includes the IT support services and allocation of support for the full Vector wide IT landscape. Focus on customer satisfaction, high service delivery, meeting SLAs to deliver quality functional operational IT. The logistics environment requires ongoing IT investment and operational flexibility enabled through delivery of IT technology and infrastructure projects. The role requires scoping, sourcing of IT infrastructure and implementation to be delivered within agreed timelines, to a high standard of quality and within budget. On going management of the IT department’s resources (people, hardware, software) to provide continuous service to the entire business (all Vector sites and depots (including 3rd party sites where applicable)) with the relevant level of support and efficiency. Manage all operational IT infrastructure projects to ensure delivery on time within scope and budget.

Minimum Requirements

• 3 Year relevant degree or diploma
• Solid IT grounding across broad IT Technology and Applications landscape
• Min of 5 years’ experience obtained through expose to diverse facets of IT
• Sound knowledge and experience in service management / project methodologies i.e. ITIL, Prince 2 / PMBOK
• Proven track record in structured analytical problem solving
• Good negotiation and influencing skills
• Exposure to Cyber Risk and Governance frameworks

Duties & Responsibilities    

Vector IT Service Management

• Manage the delivery of IT support services and allocation of support for the full Vector wide IT landscape (IT support desk for Vector)
• IT service delivery manager entails coordinating the service delivery team / managed service delivery partners.
• Assist IT Exec & Management team in the development of service plans and policies and ensures that such plans and policies are followed in delivering IT services to Vector and our customers.
• Ensure continuous customer satisfaction, cost minimization, and experience maximisation.
• Proactively manage and report on operational IT SLA’s (Vendors) and OLA’s (Site Leads).
• File periodic reports to top management on the performance of the team, customers complain, and suggestions on how to improve on service delivery.
• Formulate and maintain an enterprise-wide view of IT operational related IT contracts and SLA commitments Managing delivery of approaching contract terminations and drive the contract renewal process.
• To establish, implement, develop, and control best practices for project management across all operating entities for IT operational related projects.
• Prepare and Manage Annual IT (Capex & Opex) Budget for operational IT including contracted SLA’, preventative maintenance and refresh of PC’s, Laptops, Printers, Scanners, AP’s, Networking equipment, etc. to ensure the business is fully supported.
• Meet with departmental managers to discuss system requirements, specifications, costs, and timelines.
• Manage and oversee the identification of and preparation of hardware for disposal when appropriate.
• Manage IT services sourced from within the company or from 3rd Party service providers, including contract negotiation and renewal, SLA agreement and monitoring and the selection of solution providers.
• Direct development and execution of an enterprise-wide disaster recovery and business continuity plan.
• Serves as the point of escalation for all complex or unresolved Data and IT queries/incidents and complaints.
• Maintain current and accurate inventory of technology hardware, software and resources.
• Review and assess future hardware and software requirements to satisfy IT business needs.

IT Infrastructure and Operational IT Project Management

• Develop and maintain an appropriate IT infrastructure that supports the needs of the business and provide technological support to the organization across all sites, e.g. desktops, printers, phone/PABX, projectors, servers, bandwidth, server capacity, LAN, and WAN, etc.
• Define how the scope, goals, and deliverables of Technology & Application related projects should support business goals, in collaboration with senior management.

IT Service Desk Experience Management

• IT support services and allocation of support for the full Vector wide IT landscape. Focus on customer satisfaction, high service delivery, meeting SLAs to deliver quality functional operational IT.
• Proactively identify risks and opportunities of both business and technical plans; identify risk mitigation strategies and contingency plans for all identified risks.
• Provide a weekly IT Portfolio level status report with major risk factors when the mitigation approach impacts the project timeline, budget or objectives.

Other Responsibilities:

• Engagement with account executives for key service providers of end user computing solutions (including Microsoft, Cloud Web Security, Message Hygiene Services, etc.)
• Contract negotiations for renews and new technology contracts.
• Evaluate and implement an agreed formal transition management process, which will transition technology & application related projects from project mode to operational run mode in a controlled and structured manager, ensuring that the Service Management function is adequately equipped to support and maintain solutions post project closure.

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Minimum Requirements    

• Excel skills
• Good organising, numerical and administrative skills
• Minimum grade 12
• Team player
• Must be responsible and able to work with minimum supervision.
• Must be energetic, self-motivated and pro-active.
• Must be reliable and punctual.

Duties & Responsibilities    

• Generate cashless reports daily and compare to cashier summary.
• Initiate workflow for any incorrect cashless payments
• Review Speedee device register for completeness.
• Assist with stock reconciliations: bread and confectionery.
• Daily SIV and write-off verification of trucks returned from routes.
• Replace cashier bi-weekly on Saturdays.
• Assist in cash-office during afternoon "rush”.
• Maintain stationery register to be reviewed by Financial Manager
• Act as leave reliever when Admin staff are on leave
• Ad Hoc duties
• Assist Bakery Manager with administrative duties when required

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Minimum Requirements    

• Grade 12 (Matric) with mathematics
• Minimum 2 years’ experience in a FMCG and/or transport environment
• Related NQF Level 6 will be added advantage ·
• Computer literate with experience in Microsoft Office (Excel , Word & PowerPoint) ·
• Knowledge of Spare Parts

Duties & Responsibilities    

• Daily/monthly completion of fuel reconciliation
• Order and receive diesel deliveries 
• Ordering of stock 
• Assist with stock control and stock taking 
• Maintain housekeeping standards at all times in and around the working area according to FSMS Standards
• Adhere to internal departmental performance requirements, targets and quality standards as determined by management
• Responsible for costing of job cards and services § Investigation of accidents and incidents 
• General office administration
• Vehicle Licensing & COF (Roadworthy) monitoring 
• Grn monitoring system maintained
• Invoices are Captured/Submitted weekly
• Waste Removal monitored § Route analysis maintained and up dated
• Safe Keys Inspections (Cash Offices & transport office)
• Ensure transport month end reports submitted on time