Job Vacancies at Civil Aviation Authority (SACAA)

Description

RECOGNITION OF REVENUE

• Generate invoices relating to services delivered by SACAA to various individuals and entities.
• Receipt of payments from applicable individuals and entities
• Submit credit notes and refund applications following monthly debtors’ reconciliations, where applicable.
• Follow up on unallocated deposits with a view to recognise revenue.
• Comply with provisions of relevant policies and procedures.
• Draw debtor historical aged analysis for allocated debtors
• Perform debt collection functions on allocated debtors to ensure outstanding debt is minimised.

CONTROL ENVIRONMENT (RECONCILIATION)

• Conduct monthly completeness of revenue reconciliations between operational data bases and sales accounts.
• Submit monthly reports to manager on results of completeness of revenue projected and investigate discrepancies.
• Oversee revenue recognition related activities of support staff of operational areas.
• Perform monthly general ledger revenue related reconciliations.

CLIENT INTERACTION

• Handle mailed, telephonic or personal interactions in a manner that it projects a positive and professional image of the CAA.
• Ensure that internal and external service delivery standards are met.

Requirements

Minimum Qualification:

• National Diploma in Finance/Financial Management or equivalent NQF level 6 related qualifications

Ideal Qualification:

• Degree in Accounting or Finance

Experience:

• 2 years Revenue experience
• Great Plains, Excel, Credit control experience would be advantageous

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Description

MAINTAIN THE SACAA QUALITY MANAGEMENT SYSTEM (QMS)

• Develop and maintain QMS documents: typing, layout, format, pagination, database compilation, editing, review (amendments) and maintenance, revision control and status, draw complex diagrams, attachments, scanning and converting documents.
• Develop, implement and validate quality standards, processes and procedures within the SACAA in accordance with the SACAA QMS based on ISO 9001.
• Provide SACAA QMS training (induction and refresher) to all staff to increase awareness and understanding.
• Ensure that all company processes and procedures include process controls based on segregation rules and requirements.
• Assist staff with any queries in respect of the QMS.
• Regularly update the BarnOwl system with the latest audit information. 

MONITOR COMPLIANCE WITH QUALITY STANDARDS

• To audit the business unit’s conformance for conformance with SACAA QMS, by:
• Auditing that all standards, processes and procedures have been documented and the adherence of all SACAA staff a to the requirements, standards, processes and procedures.
• Ensuring that any corrective and follow up actions addresses findings in full.
• Collecting data on corrective and preventive action and analyse trends to improve QMS.
• Tracking and following up on outstanding corrective actions to verify closure based on objective evidence.
• Submitting statistical activity reports to the M: QA.

PROMOTE CONTINOUS IMPROVEMENT

• Develop implement and maintain a continuous improvement mechanism which is in line with the international standard.
• Promote the quality management system and continuous improvement through training, workshops and mentoring.

DEVELOPMENT OF QMS TEMPLATES

• Develop organisational templates for: policy, procedures, work Instructions (including TGM and MOPs), forms and checklists and other pertinent documents.
• Enhance QMS documents: typesetting, incorporate external (national/international) and internal formatting requirements, consult and disseminate information into new/amended requirements and control external and internal formatting requirements.

RISK IDENTIFICATION

• Relevant risks are identified at an operational level utilising appropriate tools and techniques taking cognisance of changes in the risk environment.
• Report on identified risks and inform the EWRM function accordingly.
• Assist Risk Specialists to develop mitigation plan to address identified risks.

DESIGN AND REDESIGN OF PROCESSES (BPR)

• Design and Redesign of Processes (BPR) within the SACAA to improve SACAA business process efficacy (efficiency and effectiveness).
• Ensure optimum internal and external processes resulting in customer service excellence both within the organisation and to our external clients.

Requirements

Minimum Qualification:

• A National Diploma in Quality Management or a related qualification at an NQF 6 level

Ideal Qualification:

• A Degree in Quality Management or a related qualification at an NQF 7 level

Experience:

• 2 years Quality Management or Quality Assurance and/or Business Process Redesign 
• 1 year Risk Management (advantageous)
• 1 year Aviation (advantageous)

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Description

Maintenance of building facilities and grounds

• Proactively inspect SACAA building, plumbing, and electrical on a regular basis
• Ensure any concerns are highlighted to determine priorities for subsequent maintenance or are upgraded where necessary
• Arrange and oversee all repairs/installations/ maintenance done by external suppliers are done to acceptable standards
• Perform basic electrical work, plumbing; aircon repairs and carpentry
• Execute such work to ensure minimum disruption to the business and where necessary schedule disruptive work for after hours.
• Accompany external maintenance service provider, and sign off  worksheet/invoices of maintenance work completed
• Respond, when necessary to emergencies
• Maintain basic filing system of any instruction manuals/ maintenance job card
• Oversee cleaning of yards, including gutters and ground maintenance work
• Conduct Health and Safety Inspection and act as OHS Representative

Office Maintenance

• Install all internal fixtures and fittings such as pictures, perform minor repairs on shelving etc
• Keep all office furniture in functional order
• Replace burnt-out lights as and when required
• Schedule day-to-day maintenance, encompassing cyclical services & maintenance requirements
• Carry out fault-finding walkabouts around SACAA building
• Carry out basic repair of any electrical, plumbing, masonry, carpentry, etc

Office moves and events setup

• Carry out movement of movable assets, boxes any other heavy objects around /within the building
• Assist with setting up internal events

General

• Disposal of recycling of paper
• Collect staff consumables on a regularly basis or for functions purposes
• Ensure compliance with OHS Act in your area and report to the OHS committee
• Ad hoc driving i.e. delivery/ collection/ source physical quotes
• Perform messenger task to conduct a drop-off and pick up of office use material.

Requirements

Minimum Requirements

• Grade 12 and
• NQF Level 4 technical related Qualifications / related to Electrical or Plumbing or General Technical Maintenance
• Computer Literacy Certificate

Ideal Requirements

• Samtrac Certificate

Experience

• 2 Years - Maintenance Officer