Administrative Coordinator - Growsmart at Growthpoint Properties

Job Purpose

• To coordinate and execute the daily administration of the Growsmart Educational Programme. 

Budget Responsibility

The Administrative Coordinator will not have any budgetary responsibilities but will be required to:

•  Check and process payments on the Growsmart Procurement Platform
•  File all invoices both electronically and hard copy
•  Keep an updated and correct spreadsheet of all Growsmart payments. 

Duties and responsibilities

Growsmart Administration & Coordination

•  Coordinate and execute the daily administration (and hard / soft copy filing) of the Growsmart Educational Programme.
•  Assist to create the Growsmart Calendar, taking into consideration School holidays and Public holidays. 
•  Liaise with Growsmart stakeholders, namely, the Education Department (s) and participating schools to facilitate school registration and successful participation.
•  Assist with the design of the Growsmart materials, school information packs and learner material, both in hard copy form and in digital / online form.   
•  Assist with the distribution of the Growing Smarter Book workbooks and Writing to Grow Smart book.
•  Setup of webinars for various Growsmart information sessions.
•  Assist Project Manager to obtain quotations for competition marketing material, newspapers and workbooks including final competition days.
•  Following up and submission of vendor documents of new and current suppliers for all regions.
•  Assist in regularly checking and providing feedback on the Growsmart website.
•  Manage stock take and storeroom control.

Social Media 

•  Develop, implement and support the social media strategy.
•  Oversee social media content.
•  Measure the success of all social media campaigns.
•  Stay up to date with the latest social media best practices and technologies.
•  Work with copywriters and designers to ensure content is informative and appealing.
•  Monitor user engagement and suggest content optimization.
•  Communicate with industry professionals and influencers via social media to create a strong network.
•  Review website weekly ensuring information is updated and correct.

Marketing  

•  Develop, implement and execute a marketing strategy.
•  Plan and implement marketing campaigns.
•  Proactive development and distribution of media releases.
•  Develop and execute ad hoc campaigns as required.
•  Update marketing materials (e.g., newsletters, brochures, presentations, banners etc.)
•  Plan, organise, implement and coordinate external events.

Events  

•  Assist to coordinate all Growsmart related events including set up and strike down.
•  Ensure team are supported, volunteers briefed and suppliers followed up with before, during and after all Growsmart events. 
•  Manage the printing of material for launch and final competition days.
•  Assist in prize handover for the Growsmart Final event.

Sponsorship and Collaboration 

•  Secure meetings with potential Sponsors with the intention to secure sponsorship for Growsmart.
•  Secure meetings with potential volunteers with the intention to secure volunteer support for Growsmart.
•  Assist with compiling and distribution of Growsmart material pack for potential investors.

Requirements
Experience 

•  Must have a minimum of 2 years’ work experience in Education, Non-profit Organisation or CSI environment.
•  Able to speak 2 or more South African languages.  

Qualifications

•  Minimum Matric
•  Completed degree in Development Studies/Social Sciences/Education/Marketing etc.

Competencies

•  Ability to work under pressure
•  Solid administrative skills
•  Computer literate
•  Deadline focused
•  Strong organizational abilities and attention to detail
•  Stakeholder focus, meeting the needs and expectations and continually improve services
•  Resilience, recover quickly from setbacks that impact performance
•  Excellent written and verbal communication skills
•  Well-developed interpersonal skills

Personality Attributes

•  Attitude of enthusiasm, creative flair and passion for CSR
•  Sound interpersonal skills
•  Ability to work under pressure
•  Must demonstrate the ability to be proactive and take initiative
•  Intelligent self-starter who shows initiative and have the ability to work autonomously / with little guidance
•  Flexible and adaptable with an ability to multi-task
•  Team player