General Office Assistant - Village Square at Growthpoint Properties

Job Purpose

• Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field lease audits, billing audits, draft and assisting by collecting leases and assist with daily general administrative tasks.

Reporting Manager

• The General Office Assistant reports to Portfolio Manager / Centre Manager.
• Direct Subordinates
• No direct subordinates.
• Budget Responsibility
• No budget responsibility. 

Duties and responsibilities

• Complete Capex forms, order forms and send to contractors on Fraxion, as well as invoice collation and quotation.
• Reception duties.
• Logging calls with the Growthpoint Management Service Desk.
• Filing.
• Billing audits.
• Collecting annual audited turnover certificates.
• Collecting of unaudited turnover figures and loading same on MRI
• All administration functions. 
• Leasing documentation and follow ups.
• Working on various systems i.e., MRI, Fraxion, smollan system etc.
• Administration and monthly replenishment of the Petty Cash
• Administration and financial management of casual parking system including concluding agreements with parkers and arranging invoicing of monthly casual parkers and allocation of monthly fees. 
• Collection of profiles and selling for court space exhibitors to be approved by Centre manager prior to agreeing.  Ensuring signing of contract by exhibitor once approved and arranging invoicing via media metrics.  Keep manual recon of court exhibitors to compare and agree with media metrics monthly recon.  Ensure correct placement of exhibitors as agreed.  

Requirements
Experience 

• 5 years of administrative experience in a secretarial environment or similar, preferably in a property environment. 

Qualifications

• Matric - prerequisite
• Post Matric qualification will be an advantage
• Knowledge of MRI will be an advantage

Competencies

• Computer literacy; Word, Excel, and PowerPoint
• Ability to draw schedules / reports on system
• Good communication skills – written and verbal
• Time management skills
• Sound administrative skills
• Good problem-solving skills
• Excellent touch-typing skills with a high accuracy rate

Personal Attributes

• Emotionally mature
• Energetic
• Creative
• Friendly
• Professional – well-groomed and well-spoken