Agribusiness Development Agency is committed to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry and disability. With its unique challenges, the agricultural sector requires innovat...
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Secretarial Certificate or relevant National Diploma.
Minimum of 3 years relevant experience.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
Knowledge of processors, electronic equipment, and computer hardware and software including applications.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, production methods and coordination of people and resources.
A valid drivers licence.
Key Responsibilities and Duties:
Managing the diary for the Corporate Services Manager
Rendering administrative support to the Corporate Services Manager
Attending to routine office correspondence
Performing general office duties such as ordering supplies, and maintaining records, and management systems
Ensuring that senior managers within ADA are notified on time about meetings, news and notices
Dealing with telephone calls, and attending to office visitors
Ensuring effective and efficient communication within ADA as well as with other stakeholders
Arranging and organising meetings as directed by the Corporate Services Manager
Liaising with all Regional Offices and District Offices on behalf of Corporate Services Manager
Screening messages and mail for the Corporate Services Manager
Communicating with service providers and stakeholders on behalf of the Corporate Services Manager
Preparing agendas and making arrangements for committee, and other meetings
Taking and typing minutes and reports of all events
Compiling, transcribing, and distributing minutes meetings
Following up on return dates
Making travel arrangements
Preparing PowerPoint presentations
Opening, sorting and distributing incoming correspondence, including faxes and email
Filing and retrieving corporate documents, records, and reports
Conduct research, compile data, and preparing papers for consideration and presentation by executives, committees and
Interpreting and understanding administrative and operating policies and procedures
Adhoc duties required by the incumbent’s supervisor
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