Current Vacancies at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

To render an effective and efficient project management service according to the UP Project Protocol related to the planning and construction of:

• New buildings, additions and refurbishment of existing buildings and other facilities including office buildings, lecture halls, auditoria, laboratories, hospitals, domestic houses, residences and sporting facilities such as swimming pools, sporting surfaces (excluding grass fields), pavilions and club houses;
• Installation and refurbishment of existing building systems such as heating, ventilation and air-conditioning, lifts and other mechanical installations, electronic access control and fire detection systems;
• Installation and refurbishment of existing services infrastructure including electrical installations, water provision, gas distribution, standby generators, storm water and drainage systems, roads and parking lots;
• Ensuring that UP Project Protocol Methodology is enforced and followed;
• Co-ordination of project and administrative functions during initiation, concept and viability, design development, documentation and procurement,  construction and close out;
• Facilitation of the preparation and management of all required project documentation
• Scheduling and attending project meeting;
• Ensuring delivery of the highest quality, within approved budget and on agreed time frame;
• Ensuring that all required project documentation is handed over to the relevant divisions and all equipment are commissioned prior to Practical Completion and Handover Stage.

MINIMUM REQUIREMENTS:

• BSc Degree/B – Tech in Construction Management, Quantity Surveyor, Architecture, Engineering or any of the Building Sciences or Building Management qualifications; 
• Minimum of 4 years applicable construction project management experience in the building industry ,as well as relevant technical experience;
• Valid Driver’s License.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Project Management Knowledge;
• Knowledge of National Building Regulations (SANS) and building/construction;
• Knowledge of construction Contract law (JBCC, FIDIC, NEC, GCC);
• PROCSA Agreement;
• Knowledge of Risk Management;
• Computer skilled in MS Office;
• Project Management Computer System (MS Projects, Construction Computer Software CCS OR Primavera;
• Budget Compilation and Control and Financial/Cost Management Skills;
• Administrative skills;
• Sequencing and scheduling of activities (Time Management);
• Program and project management skills;
• Interpretation of construction program;
• Construction Quality Management;
• SHE Construction safety management;
• Strong Communication and Inter-personal skills;
• Negotiation and argumentation skills;
• Stakeholder management skills (Internal and External);
• Conflict Management and leadership skills;
• Ability to Organise and prioritise;
• Ability to work in a team;
• Results driven;
• People focused, Caring, Nurturing;
• Accuracy Integrity, Respect, Trust and honesty.

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RESPONSIBILITIES:

The successful candidate will be responsible for the following areas:

• Plan, implement and coordinate innovative skills training curriculum solutions for the undergraduate veterinary and veterinary nursing programmes within the Faculty;
• Plan, implement and coordinate best practice skills assessment solutions for the undergraduate veterinary and veterinary nursing programmes within the Faculty;
• Plan, implement and coordinate professional skills training solutions for the undergraduate veterinary and veterinary nursing programmes within the Faculty including where applicable, practical training of veterinary and veterinary nursing students;
• Clinical skills laboratory model development and validation (in-house research and development);
• Participate in obtaining research and clinical skills training grants to ensure future relevance and financial sustainability of the clinical skills laboratory and related industry;
• Research and publication in scientific journals in any veterinary speciality discipline but particularly in the field of veterinary education and assessment in general and clinical skills training in particular;
• Promote and assist academics in incorporating clinical skills laboratory related and other innovative practical teaching activities in their respective modules, in order to advance students’ skills with minimal impact on animal welfare;
• Regular reporting of clinical skills laboratory activities and areas of development to the relevant committees and structures within the Faculty;
• Research supervision of undergraduate and where applicable, postgraduate students;
• Liaise with relevant national and international industry stakeholders/academic associations related to clinical skills training, assessment and veterinary education;
• Other administrative duties as delegated by the Deputy Dean: Teaching and Learning; and
• Academic self-development.

LECTURER:

MINIMUM REQUIREMENTS:

• A BVSc or BVMCh degree or equivalent professional veterinary qualification;
• Registration with the SAVC as a veterinarian or registration within a reasonable period;
• At least 2 years’ clinical veterinary experience; and
• Commitment to pursue further education in the field of veterinary education (Master’s or PhD or equivalent postgraduate degree).

SENIOR LECTURER:

MINIMUM REQUIREMENTS:

• A BVSc or BVMCh degree or equivalent professional veterinary qualification;
• A Master’s or PhD or equivalent postgraduate degree at the time of appointment;
• Registration with the SAVC as a veterinarian or registration within a reasonable period;
• At least 3 years’ clinical veterinary experience; and
• Five or more research-based full papers in an accredited scientific journal as senior author and/or co-author in the last five years.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Self-directed excellent organisational and administrative skills;
• Good leadership, communication and team working skills;
• Research interest appropriate to the position; and
• Candidates without a Masters/PhD must commit to obtain a Masters/PhD in reasonable time.

ADDED ADVANTAGES AND PREFERENCES:

• Specific interest in clinical skills training and assessment;
• Knowledge of day one competency requirements for veterinarians and veterinary nurses in South Africa;
• Knowledge and competence in best practice of clinical skills training and assessment, including aspects of quality assurance;
• Generic teaching competence including proficiency with presentation, word processing and spreadsheet software;
• PhD in a veterinary discipline either in a clinical or education field;
• Evidence of teaching innovation and/or excellence;
• Evidence of successful grantsmanship; and
• Evidence of scholarship, including publications, in veterinary teaching and learning.

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Managing clothing laboratories and the textile laboratory;
• Supporting and providing assistance to all Clothing Retail Management staff and providing the Department of Consumer and Food Sciences with assistance where required;
• Facilitating all procurement, financial and budget management support to the Clothing Retail Programme.

MINIMUM REQUIREMENTS:

• Tertiary qualification in Clothing and/or Interior or a closely related field;

At least two (2) years’ experience in:

• Technical experience in clothing construction and textiles;
• General facilities management;
• General Administrative/Financial experience;
• Proficiency in Microsoft Office;
• Dealing with suppliers.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Procurement, budgeting, and financial management;
• Administration;
• Facilities management;
• Textile knowledge;
• Ability to work independently;
• Ability to deal with high stress situations calmly and effectively.

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RESPONSIBILITIES:

The incumbent’s key responsibilities will:

• Provide general student support to postgraduate students
• Provide support to the Deputy Dean: Research and Postgraduate Studies in all matters pertaining to Research and Postgraduate Studies
• Advise students on module choices, study paths and associated career options
• Provide academic advising services to postgraduate students in the Faculty through possible communication mediums such telephone, online platforms or chat applications
• Track students’ performance and direct them to available academic assistance
• Communicate with internal and external stakeholders
• Liaise with and direct postgraduate students to support structures at the University such as finance, student support, residence and others
• Liaise and support administrative personnel in the Faculty in terms of postgraduate bursaries
• Create a data base to monitor registered postgraduate student numbers and postgraduate student progress
• Co-ordinate activities during the orientation session for postgraduate students
• Conduct and coordinate academic support-related workshops to invited students i.e.  
• Postgraduate Support Sessions that are offered over the course of the year
• Assist and support academic staff with the Faculty Research Day – a platform for postgraduate students to showcase their research
• Work closely with staff in the Faculty to provide holistic support to students in need
• Assist with the establishment of holistic student engagement and support in the Faculty
• Identify ‘at risk’ students and prepare and conduct special sessions/tutorials for them and manage data on student interactions.

MINIMUM REQUIREMENTS:

• A Master’s degree in Educational Psychology or Psychology or Social Work
• Three years’ experience as a tutor, mentor or advisor at a tertiary institution

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Empathy and passion for improving the wellbeing of others
• Advanced level of skill in the use of Microsoft packages, Google Suite of applications and the internet, and a willingness
• The ability to analyse data and to learn and use technological tools competently
• The ability to analyse quantitative data
• A good understanding of the faculty curriculum
• Advanced Ms Excel skills
• Excellent time management skills
• Basic understanding of Higher Education Systems
• Ability to present workshops and conduct one-on-one interviews
• Excellent facilitation skills
• Ability to manage and follow through referred cases
• Excellent communication, organizational  and interpersonal skills
• Available to keep office hours

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RESPONSIBILITIES:

The incumbent will be responsible for:

• Providing professional secretarial and administrative support to the Dean:
• Managing the reception desk in the Office of the Dean and receiving any guests;
• Managing the diary of the Dean, and the itinerary of the Dean for travel arrangements, including flight and accommodation reservations, visa requirements, etc.;
• Answering incoming calls and take messages as required;
• Drafting of correspondence;
• Compiling a list of significant campus events / related communication and present the list to the Dean on a monthly basis;
• Compiling the annual calendar for the Faculty and the Office of the Dean;
• Arranging meetings with external stakeholders, e.g. principals of schools, embassy representatives, etc., including venue bookings and ordering/organising refreshments;
• Supporting the work of the Dean in a virtual space and create a welcoming virtual office environment;
• Providing project, secretariat, and financial administration support:
• Sourcing quotations for general supplies and venue reservations;
• Placing orders on the system (PeopleSoft) and arranging corresponding payments as required;
• Following up on, processing and submitting invoices and claims for payment;
• Uploading and settle travel advance;
• Serving as secretariat for monthly HOD meetings and management meetings when necessary;
• Sourcing, preparing, typing, compiling, and distributing documents to be tabled
• Compiling minutes of the meetings and manage follow-up and feedback to participants;
• Assisting with the co-ordination of meetings/functions, especially online management of meetings and events;
• Scheduling regular meetings with the Dean, Faculty Manager and Deputy-Deans and co-ordinate decisions made in various committees (e.g. assigned tasks and next steps);
• Breaking projects into doable tasks and setting timeframes;
• Creating and updating workflows and track progress;
• Co-ordinating Events Co-ordination, Liaison, Marketing and Communication:
• Handling general enquiries, including managing the dedicated email accounts in the Dean’s Office;
• Liaising with the offices of the Executives and Senior Management at the University, including academic and support service departments, both at the University and at other institutions;
• Uploading and drafting social media communications from the office of the Dean to Faculty communication channels, as necessary;
• Providing input into the drafting of Dean’s messages for Faculty publications. 
• Working closely with Faculty Chief Marketing and Communication Officers in the dissemination of information;
• Managing functions and events of the Deans Office;           
• Assisting with the execution of campus events such as Inaugural Lectures, Open Days, Recognition of Achievement functions, and Dean's Merit List functions in liaison with the Faculty Chief Marketing Officer;
• Assisting with the co-ordination of high-profile events hosted on campus, such as for international visitors and funders, in liaison with the Faculty Chief Marketing Officer.

MINIMUM REQUIREMENTS:

• Relevant National 3-year Diploma with at least three (3) years’ relevant experience in office administration/management, secretarial work, financial administration and events management; OR
• Grade 12 with at least five (5) years’ relevant experience in office administration/management, secretarial work, financial administration, and events management.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Experience in the running of the office of a senior manager;
• Knowledge and experience of the ERP system;
• Knowledge and experience of protocol and etiquette procedures when receiving visitors;
• Experience in drafting correspondence;
• Project administration;
• Experience in a wide range of online virtual conferencing platforms such as Google Meet, Zoom, MS Office Teams.

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Bachelor’s Degree;
• Experience within a tertiary or academic environment and a discipline within a faculty.

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RESPONSIBILITIES:

The incumbent will be responsible for the following:

• Providing day-to-day administration for research related funds and ensure compliance with the funder and institutional policies and processes as well as providing financial information to management and researchers which may include but is not limited to: NRF (National Research Foundation) Incentive Grants, MRC (South African Medical Research Council) and CANSA (Cancer South Africa).
• Assist with financial and management reporting (e.g., processing journal transactions, debtors’ invoices  and purchase orders, submitting claims, etc.).
• Draw up statements for external audit reports as per contract review and audit date.
• Monitor the expenditure of contracts and grants according to approved budgets.
• Create and update projects and ensure that they are defined on the financial structure.
• Liaise with relevant researchers on projects, cost centres and budget availability.
• Maintain and update the contract register of all research and grant contracts;
• Calculate institutional levies for research grants.

MINIMUM REQUIREMENTS:

• BCom degree in Finance with Accounting III or similar;
• Three years working experience in financial administration within a grant or research environment, with proven experience in:
• Claim administration;

Reporting

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Financial systems and preparation of financial reports;
• Financial management principles, policies and procedures;
• Grant / research management;
• MS Office: Excel, Power Point and Word;
• Auditing skills;
• Budgeting Skills;
• Accuracy & Numeracy;
• Organisational skills;
• Client Orientated;
•  Excellent interpersonal and communication skills;
• Professionalism and deadline driven;
• Detail orientated

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Honours degree in Finance;
• Two years’ experience working in a higher education environment;
• Two years’ experience working with an ERP system (ORACLE/SAP/Peoplesoft/ITS).

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RESPONSIBILITIES: 

• Manage and maintain new and existing hard and soft landscapes including irrigation, paving and gardens; 
• Maintenance of Camps/Kraals and Pastures; 
• Manage Statutory Compliance and Occupational Health and Safety; 
• Oversee specialized equipment and machinery; 
• Oversee compost and mulch facility; 
• Staff management and client service; 
• Manage the landscape activities and developments that are beneficial to the University in all aspects of Sports activities relevant to this institution. 

MINIMUM REQUIREMENTS: 

• 3-year National Diploma in Horticulture ,Agriculture ,Plant production or any relevant qualification with two years experience in an institution of higher education ; 

Proven experience in: 

• Working in a horticultural or landscape environment; 
• Turf management and establishing landscapes; 
• Experience in management / supervision ; 
• Driver’s licence. 

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES): 

• Knowledge of plant and turf care; 
• Knowledge of irrigation requirements; 
• Knowledge of landscape, turf and compost equipment; 
• Ability to read and understand landscape plans; 
• Familiarity with health and safety requirements; 
• Ability to work unsupervised and in a team environment; 
• Good interpersonal skills; 
• Ability to interact with people at all levels; 
• Computer literate. 

ADDED ADVANTAGES AND PREFERENCES: 

• Familiarity with the Higher Education environment; 
• Environmental management. 

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RESPONSIBILITIES:

• Manage and maintain high profile sports fields including synthetic and natural turf;
• Manage new and existing hard and soft landscapes including irrigation, paving and gardens;
• Compile contracts and tenders;
• Manage new projects and project upgrades;
• Manage Statutory Compliance and Occupational Health and Safety;
• Oversee specialized equipment and machinery;
• Oversee compost and mulch facility;
• Staff management (Human Resources);
• Client services;
• Manage the landscape activities and developments that are beneficial to the University in all aspects of sports activities relevant to this institution.

MINIMUM REQUIREMENTS:

• Bachelor /B Tech Degree in Horticulture ,Agriculture or any related qualification with 3 years experience at middle management level ;
• National Diploma in Horticulture, Agriculture or any related qualification with 5 years experience at middle management level;

Proven experience :

• 5 years in Turf Grass and Sports Fields Management ;
• 3 years in Compost and Mulch Production (relevant certificate) ;
• 3 years in Financial Management and Logistical Management  ;
• 5 years in  Procurement and proven experience in an institution of higher education ;
• 5 years in Human Resources Management and Client Relations .
• Certificate in Turf Grass Management ;
• Certificate in Compost and Mulch Production ;
• Drivers’ licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of turf grass
• Knowledge of irrigation requirements
• Knowledge of Health and Safety requirements;
• Knowledge of landscape, turf and compost equipment;
• Knowledge on environmental requirements;
• Ability to read and understand landscape plans;
• Good interpersonal skills;
• Ability to interact with people at all levels;
• Computer literate.

ADDED ADVANTAGES AND PREFERENCES:

• Familiarity with the Higher Education environment;
• Environmental management.