Job Vacancies at FS:Department of Sports, Arts and Culture

REQUIREMNTS :

• An appropriate Degree (NQF 7 Qualification) preferably in Heritage Practice and/or Heritage Management / Heritage Studies / Cultural Anthropology and/or related studies.
• 5 Years’ middle / senior management experience in the field. Pre-entry certificate for senior Management service (Nyukela Certificate) (which must be submitted prior to appointment).
• Driver’s License Managing of resources in a public sector environment; developing and implementing policies, strategies and programmes. 

DUTIES :

• To manage a Directorate than enhance heritage, Museum and Language Service in the department which inter alia - preserve promote and exhibit natural and cultural history of the inhabitant of the province- as well the promotion and development of official languages and multi- linguicism in the Free State. Develop Heritage and Museum Regulations for the province.
• Develop guidelines for loaning, donation and selling of artefacts for the province. Prepare quarterly report on the management of Heritage, Museum and implementation of Language Act in the province. Establish and maintain working relationship with Civil Society and related interest groups for the development of Heritage, Museum and Language in the province and outside the province.
• Responsible for management of assets, Financial and Human Resources and infrastructure. Coordinate, preparing and Chairing Inter-Departmental Language Forum and Friends of the Museum meeting and/or render support services to statutory bodies within the province. Develop and implement Annual Performance Plan for the Unit and report performance monthly.
• Assist and advice the Chief Director: Cultural Affairs on policy matters which are related to the Directorate 

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REQUIREMENTS :

• A qualification at NQF Level 7 as recognised by South African Qualification Authority (SAQA) or equivalent qualification.
• 5 years’ experience at a middle/ senior management level in Public Service.

DUTIES :

• Provide strategic advice and direction to the Human Resource Management Directorate which include Human Resource Practices & Administration, HR utilization and capacity building with performance management, Employee Relations, Human Resource Planning and Strategies as well as Employee Wellness programmes. Responsible for policy development analysis and implementation related to various sub-directorates under his/her span of control.
• Participate in preparing and reviewing the departments’ performance management system by setting key performance indicators (KPI’s) aligned with the strategic and annual performance plan as well as regular monitoring and reporting on KPI as required. Ensure consistent compliance with national and provincial legislation, applicable to and affecting the directorate as well as advice to Head of the Department and EA in this regard.
• Plan, organise lead and control preparation and submission of an annual business plan for the Directorate as well as risk management. Responsible for budget management, implementation of supply chain management system and practices, human resource management, knowledge management as well as contract management in respects of all sub-directorate, division allocated under his/her span of control to ensure effective delivery activities undertaken by the directorate.

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REQUIREMENTS :

• An appropriate NQF 7 qualification preferable Museum / Heritage science.
• Minimum of three (3) years’’ experience in a museum or heritage related environment. Drivers Licence. Computer Literacy.
• Knowledge in handling and conservation of artefact’s, electronic documentation and store management as well as research methodology.
• Ability to maintain good public relations, report writing and administrative skills as well as competency to operate photography equipment  

DUTIES :

• Develop and maintain documentation systems and processing system for artefact within Provincial Museum Services.
• Develop and maintain administrative procedures to support the management and compliance of museum collections as well as preparation of condition reports and collection audits. Manage book collection within the museums.
• Conservation and preservation of artefacts. Expose communities to their heritage by making artefacts available for research, museum exhibitions, outreach programs and general public Responsible for management of resources e.g., financial planning, asset management and staff supervision.

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REQUIEMENTS :

• An appropriate NQF Level 7 Degree in Social Science with Comprehensive relevant experience in OHS work (2-3 years’ work experience)

OR

• Occupational Health and Safety Management, or Safety Management, knowledge and understanding of OHS/SHERQ issues in the workplace. Ability to analyse and develop OHS policies.
• Knowledge and understanding of monitoring and evaluation tools and processes in the context of OHS/SHEQ. Courses linked with SHEQ will be an advantage. Valid Driver’s license.  

DUTIES :

• Ensure implementation of the Occupational Health & Safety Act.
• Oversee availability and serviceability of Occupational Health & Safety equipment. Identify SHE hazard and risk trends and provide mitigation measures.
• Conduct continuous analysis of first aid management. Provide advice and guidance on Occupational Health & Safety issues.
• Ensure training of staff in Occupational Health & Safety practices. Supervise Cleaners. 

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REQUIREMENTS :

• A grade 12 certificate or equivalent qualification.
• 3 5 years’ experience required. Knowledge of registry duties, practices as well as the ability to capture data, and how to utilize computer/E-filing Systems optimal Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures required within a registry environment. 

DUTIES :

• Supervise and provide registry counter services. Handling of incoming and outgoing correspondence.
• Render an effective filing and record management service. Supervise the operation and operate office machines in relation to the registry functions.
• Supervise the procedure and/or processes required for archiving and/disposal of documents. Supervise human resources. 

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REQUIREMENTS :

• Grade 12 with proven ability to apply knowledge and skills, secretarial qualification or equivalent.
• Minimum of two (2) years’’ experience in a secretarial or administrative related environment. Drivers Licence.
• Knowledge of Computer Literacy (Windows). Ability to draft submissions, plan, organize, communicate, have good interpersonal relations, produce accurate work, be professional, co-ordinate, Typing. 

DUTIES :

• To Manage the engagement of the Chief Financial Officer to ensure attendance of Chief Financial Officer at all relevant/prioritized meetings
• To compile all necessary documents for the Chief Financial Officer in terms of the meetings to be attend and to sensitize him/her on the contents thereof Correctly classify documents and ensure the safe-keeping thereof, ensure an efficient flow of information and documents to and from the office of the Chief Financial Officer To compile and distribute confidential documents and cabinet memoranda and general correspondence to relevant stakeholders.
• To attend meetings with Chief Financial Officer with the purpose of minuting resolutions and interaction with role-players to ensure implementation of such resolutions. To act as secretariat for meetings scheduled by Chief Financial Officer which include preparation of relevant correspondence in connection with this engagement.
• To record decision and to communicate it, with the purpose of execution, to role-players, to follow-up on progress made and to prepare briefing notes to the Chief Financial Officer to deal with enquiries received, internally and externally to the relevant stakeholders 

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REQUIEMENTS :

• An appropriate NQF 6 qualification with proven ability to apply knowledge and skills, or equivalent.
• 3 -4 years’ public sector experience will be an advantage Knowledge of basic Personnel administration, BAS, Treasury Regulations. Financial Regulations Valid Driver’s license.  

DUTIES :

• Record, organise, capture and retrieve correspondence and data (line function). Distribute documents/packages to various stakeholders as required. Keep and maintain incoming and outgoing register of the component.
• Collect/receive of any information for consolidation and reporting. Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Maintain leave register of the component. Arrange travelling and accommodation for officials with office of the Head of Department. Capture and update expenditure report within Office of the Head of Department.
• Check correctness of subsistence and travel claims of officials within office of the Head of department and acquire approval for these claims Keep and maintain personal records in the component. Responsible for staff supervision 

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REQUIREMENTS :

• Senior Certificate or equivalent qualification. Computer Literacy Basic experience as receptionist tour guide or museum related work and/or valid driver’s licence will be an advantage  

DUTIES :

• Render and effective frontline service in the museum by welcoming the tourist and visitors, provide guidance to them in and around the museum by sharing information related to the museum.
• Responsible for basic museum collection administration, relating to artefacts, displays and other items in the museum. Responsible for safety and neatness of museum building and displays.
• Responsible for management of assets and human resources Perform administrative task link to the post. 

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REQUIREMENTS :

• ABET qualification Capacity to operate cleaning equipment and knowledge how to use cleaning product and methods Ability to carry out instruction mostly repetitive/ routine nature received from supervisor  

DUTIES :

• Responsible for a clean and hygienic environment by cleaning offices, corridors, elevators, boardrooms, kitchens and restrooms. (Cleaning duties entails for example dusting.
• Sweeping, vacuum of carpets, empty and clean dustbins, wash crockery, prepare boardroom for meeting.
• By cleaning it, place water and crockery before meeting commence
• Effective use of cleaning material and equipment, care thereof, requesting supplies in time and report on defaults immediately.