Specialist: Planning & Reporting at South African Bureau of Standards (SABS)

Purpose Statement

• To coordinate and drive the process to develop strategic, corporate and business plans for the SABS and provide insight into organisational performance trends, risks and gaps in order to capitalize on initiatives.

Minimum Requirements    
Qualifications

• Diploma Advanced Diploma / B Degree in Finance, Public Administration, Statistics or Economics or a similar field.
• NQF level 7

Experience

• 8 years relevant work experience in a Corporate Governance environment
• 4 years specialist experience
• Proven track record in developing organisational and corporate plans as well as ensuring alignment with the overall business strategy
• Proven experience in Corporate Governance, specifically the PFMA, in a related environment.

Duties and Responsibilities    
Functional Management

• Coordinate and facilitate sessions with divisions and clusters to develop strategic and corporate plans for the SABS that are aligned to the organisational plan and overall strategy.
• Provide strategic guidance and input to the organisation and divisions’ plans and ensure that divisional plans are aligned to the organisational plan.
• Research and analyse market trends, strategy improvement and best practice developments as input into the Strategic Planning process.
• Conduct market scanning and research to identify broad trends and changes in trends relevant to the SABS business, in consultation with the various divisions.
• Support and provide advocacy at the annual sessions where the corporate and the divisional plans are deliberated.
• Prepare the annual Corporate Plan for review by the Executive Committee, approval by the board and submission to the National Parliament
• Ensure that the Corporate Plan is of high quality and fulfill all statutory requirements, including those of the National Treasury, Auditor-General and the Department of Trade and Industry.
• Ensure the Corporate Plan is submitted to the Department of Trade and Industry and Parliament as per standard operating procedures and legislative requirements.
• Design an internal communication plan and ensure the ongoing communication of the SABS strategy to all divisions.
• Prepare an organisational forecast as input to the overall strategy into an organisational scorecard for review in consultation with the Executive Committee for submission and sign-off by the Board.
• Coordinate the compilation of the organisational scorecard by facilitating the capturing of inputs from the various divisions.

Risk and Compliance Management

• Continuously review the planning policy and procedure as well as an organisation-wide planning blueprint to guide the overall planning process in the organisation.
• Continuously improve the planning blueprint that comprises of people, processes, systems, templates, key performance indicators, governance, and service delivery standards.
• Assist in identifying and adhering to business unit fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks
• Support and provide evidence to all internal and external audit as well as regulatory requirements of the business unit.
• Maintain quality risk management standards in line with regulatory requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity of the business unit.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

Stakeholder Management

• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present relevant information stakeholders when required.
• Ensure the provision of excellent customer service.
• Resolve queries and problems within span of control and within agreed time frames.
• Follow up on unresolved queries and complaints where required.
• Liaise with relevant stakeholders regarding follow-up of information, as required for tender requests.
• Provide subject-matter advocacy and expertise to all relevant stakeholders.
• Manage internal and external relationships to ensure that remuneration best practices are implemented across the organisation.