Job Vacancies at Smith Garb

Qualifications and Experience:

• Minimum of 5 years of hands-on experience in bookkeeping.
• BCom Finance degree or equivalent qualification.
• Proficient in advanced Excel functions and formulas.

Key Responsibilities include but are not limited to:

• Manage day-to-day financial transactions, including accounts payable and receivable.
• Reconcile and maintain accurate ledgers and ensure timely month-end closures.
• Utilize advanced Excel skills to analyze financial data and generate insightful reports.
• Collaborate with cross-functional teams to ensure financial accuracy and compliance.

Key Competencies:

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and collaboratively within a team.
• In-depth knowledge of financial regulations and compliance.

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Major Areas of Responsibility:

• Providing Financial Management Support to subsidiaries within the Group
• Project manage the integration of acquisitions
• Finance related functions in the Group’s shared services
• Take responsibility for the financial reporting of subsidiaries to ensure that the relevant monthly financial results are timeously and accurately
• Ensure compliance with accounting requirements
• Participate in keeping operational management continually aware of the financial state of the operations and provide advice on financial and internal control
• Implement high standard of internal controls within the subsidiaries to protect company assets and ensure compliance with audit
• Take responsibility for automating and improving processes within the Finance
• Prepare and submit accurate annual income tax
• Actively participate in successful completion of statutory audits at year end within the prescribed
• Responsible for the completion of the annual financial statements.
• Participate actively in the budgeting and forecasting
• Ensure compliance at all times with company law, taxation law and accounting
• Other adhoc duties 

Job Requirements:

• Chartered Accountant (CA(SA)) qualification or BCom Honours Accounting
• Strong analytical skills
• Advanced ERP, Excel and computer skills
• Experience in data analytics with ODBC/SQL
• Good communications skills essential
• Minimum of 5/10 years commercial experience

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Duties would include but not be limited to:

• Ensure accounts are controlled and outstanding money collected
• Manage COD Customer Accounts
• Ensure payments are allocated
• Resolve queries
• Ensure statements are sent to clients
• Ensure Government Invoices submitted are traced to web cycle and pursued to the point of “parked for payment”
• Customer site visits from time to time
• Prepare documentation if legal process is needed
• Prepare credit applications
• Background checks
• Keep track of expected payments
• Respond to emailed and telephonic queries
• Reconcile accounts with comments to assist customers with outstanding accounts
• Open sales orders on COD accounts
• Place accounts on hold when approval received
• Allocate intercompany invoices
• Maintain customer master data
• Any other debtors related tasks as and when required

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Job Description

In summary, the role would include acting as a Business Partner by developing HR solutions, building talent and increasing employee commitment, supporting Line Managers and forming part of EXCO.

The role is a full HR Management function.

• IR issues
• Conflict resolution
• Adherence to HR policies
• Targeted selection and recruitment practices
• Develop succession plans
• Implementation of transformation strategies
• Build strategic inter-departmental relationships

Requirement

• 3 year degree or Advanced diploma in HR Management
• Minimum 2 to 3 years HR Generalist experience and 3 years management experience

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Requirements:

• Matric is essential
• Tertiary qualifications is beneficial
• 1-3 years statutory/CIPC experience essential
• Experience using CIPC and Bizportal platform essential
• Cloudsec and CaseWare experience is beneficial
• General understanding of the companies Act
• Exposure to minute-taking
• Ability to interpret legislation

Responsibilities:

• Assist with CIPC filing
• Maintain all relevant corporate registers including share registers, director registers and member registers
• Assist with opening bank accounts for foreign investors
• Assist with secretarial compliance of companies incl. compliance checklists 
• Beneficial ownership disclosures for different entity types at CIPC and/or the Master of the High Court.
• Updating electronic company registers
• Minute taking
• Preparing and maintaining resolutions relating to registration and amendments
   

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DUTIES AND RESPONSIBILITIES:

• Reporting to the group or company's board any failure on the part of the company or a director to comply with the Memorandum of incorporation or rules of the company or the Act (Companies Act No 71 of 2008).
• Ensuring the minutes of all shareholders meetings, board meetings and the meetings of any committees are properly recorded in accordance with the Act.
• Ensure that the board and committee charters and terms of reference are kept up to date.
• Responsible for ensuring the proper compilation and timely circulation of board papers and assisting the board and committees with drafting work plans.
• Obtain responses and feedback to specific agenda items and matters arising from earlier meetings.
• Raise matters that may warrant the attention of the board.
• Certifying in the company's annual financial reports whether the company has filed required returns and notice in terms of the Act and whether all such returns and notices appear to be true, correct and up to date.
• Providing the directors of companies collectively and individually with guidance as to their duties, responsibilities, and powers.
• The company secretary should have a direct line of communication to the chairman and should be available to provide practical comprehensive support and guidance.

QUALIFICATIONS AND EXPERIENCE:

• Chartered Governance Institute of South Africa — Company Secretary
• LLB from a recognized tertiary institution would be advantageous.
• Relevant regulatory knowledge
• Familiar with Commission of Intellectual Property and Companies (CIPC) Filing Procedures
• 3 — 5 years in a Company Secretarial role or similar senior position.
• Excellent Work Standards
• Must be able to build partnerships
• Minute Taking

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Duties and responsibilities

Administrator and Finance:

• Monthly monitoring and analysis of use/abuse of company cell phones and data usage.
• Tracking and managing deliveries for goods ordered by admin department.
• Managing and ordering:
• Stock on a weekly basis for staff refreshments.
• Stationary
• Tax Manual Invoice Books, Security Books, Gate Release Books.
• Creating and sending of PO's for invoices received from AP Controller.
• Checking of all creditor invoices received are billed correctly.
• Reconciling of all suppliers assigned to me are captured per statement received for the capturing month period.
• Support manager to follow up on any variances.
• Preparing monthly admin reports.
• Prepare reconciliation spreadsheets.

Travel:

• Do travel arrangements for local (to and from Cape Town) and occasional international travel, including but not limited to hotel; flights; vehicle rental; allowance payments; transfers, etc.
• Provide all relevant and essential information to the traveller regarding their travel. That will include: Travel Itinerary,
• Maps, Guides, Brochures.
• Dealing with travel problems, complaints, or refunds in a professional and patient manner.
• Maintain statistical and financial records of each traveller.

Debtors:

• Preparing bills and invoices for clients who have purchased products or services.
• Creating the order and double check if all fields are complete in the correct manner.
• Check figures, postings, and documents for correct entry, accuracy, and proper codes.
• Prepare statements of accounts for customers.
• Reviewing the accounts receivable ledger regularly to pinpoint discrepancies and correct them.
• Facilitating payment of invoices due by sending bill reminders and contacting clients.
• Responsible to allocate customer receipts and credit notes.
• Monitoring and allocation of daily customer receipts.
• Provide Customers with invoices, proof of deliveries, obtain purchase orders.
• Ensure all COD accounts have been allocated.

Skills Required

• Interact effectively with employees at all organizational levels
• Good communication skills (both written and oral)
• Read and process written information with the expected degree of accuracy for the position
• Good English communication skills (both written and oral).
• Demonstrate good organizational and time management skills.
• Take initiatives and be selfmotivated.
• Maintain operational integrity by following policies and procedures.
• Respond to communications quickly, effectively and professionally.
• High attention to detail.
• Ability to meet strict deadlines
• Ability to work well in SAP, Excel and Outlook is critical
   

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Main Duties (not limited to)

• POD management
• Clear strong/firm communication with customers, suppliers, drivers and overall (Well-spoken)
• Basic HR functions (Time and attendance registers, Filing HR documents, Maintaining driver compliance)
• Updating and maintaining logistics system 
• Good computer skills
• General office maintenance (Supplies, stationery)
• Tracking to customers
• Controlling delivery orders
• Paperwork maintenance

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Qualifications and Experience:

• Bachelor's degree in Accounting or a related field (BCom Accounting or similar).
• Completed SAIPA or SAICA articles (Highly Advantageous).
• Previous experience in the insurance industry (Highly Advantageous).
• 5-10 years of progressive experience in a similar accounting role.

Key Competencies:

• Strong understanding of accounting principles and practices.
• Proficiency in accounting software and MS Excel.
• Excellent analytical and problem-solving skills.
• Ability to thrive in a fast-paced and dynamic environment.
• Effective communication and interpersonal skills.

Key Responsibilities include but are not limited to:

• Oversee the day-to-day financial operations, including accounts payable, receivable, and general ledger entries.
• Prepare and analyze financial statements, ensuring accuracy and compliance with regulatory requirements.
• Collaborate with internal stakeholders to provide financial insights and support decision-making processes.
• Assist with budgeting, forecasting, and variance analysis to optimize financial performance.

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Qualifications:

• Minimum Matric
• Tertiary qualification advantageous
• Experience within FMCG/ Retail/ Manufacturing essential
• Strong MS Office (Excel, Word) skills required
• Experience with Syspro advantageous

Experience:

• Min 3-5 years’ working experience in a similar role.
• Chain store and franchise experience (highly advantageous) (e.g. PNP, Spar, OK foods, Shoprite)
• Customer service experience.
• Must be able to deal with high volumes on a daily basis.
• Must be able to cope in a stressful environment.
• Must have experience in dealing with price queries.
• Duties include but are not limited to:
• Ensure that the following is done on a daily basis:
• Upload and approval for suspense release
• Ensuring new accounts are loaded, accompanied by the required paperwork
• Masterfile maintenance
• Maintaining various customer portals by ensuring correct paperwork is uploaded (invoices and statements)
• Manage credit control limits, terms and insured values
• Monitor "no terms" accounts, follow up and report any non-compliance.
• Credit management and set collection targets.
• Review age analysis and manage problematic accounts.
• Facilitate sending of statements and collection progression.
• Credit application approvals.
• Oversee insurance claims and understand all aspects and compliance with insurance company's policies and procedures.
• Credit guarantee submissions to be done timeously to ensure targets are achieved on Domestic and Export policy.
• Monitor default debtors.
• Monthly reporting and resolving queries.
• Meet with Sales Representatives on a weekly basis to highlight concerns on their respective Age Analysis, to assist with resolving queries on certain customers.
• Liaise with Branch Manager on a monthly basis to review the Age Analysis and highlight problematic accounts and concerns.
• Complete ISA’s for all Equipment deals.
• Filing
• Establish and maintain good relationships with customers and their accounting staff relating to payment of monies owing to us.
• Investigation and resolution of queries.
• Various other ad hoc projects that may be required from time to time

Attributes:

• Excellent communication skills – both verbal and written
• Solutions-driven, solid and dependable team player
• Adherence to strict deadlines
• Good time management skills and able to work to multiple deadlines concurrently
• Capacity to manage and maintain customer relationships
• High energy levels
• Disciplined and presentable
• After hour work will be required from time to time

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Qualifications and Skills:

• Proven experience as a Personal Assistant or similar role, preferably in the mining or construction sector.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Word, with the ability to create complex spreadsheets, formulas, and documents.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
• High level of discretion and confidentiality, with a proactive approach to problem-solving and decision-making.
• Previous experience in the mining or construction industry would be highly advantageous.

Key Responsibilities include but are not limited to:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence management.
• Prepare and format documents, reports, and presentations with a high level of accuracy and attention to detail using Microsoft Excel and Word.
• Act as a liaison between internal departments, external stakeholders, and clients, ensuring effective communication and coordination.
• Assist in the organization and coordination of meetings, conferences, and events.
• Maintain confidential files and records, exercising discretion and professionalism at all times.
• Handle ad hoc tasks and projects as assigned, demonstrating flexibility and initiative in meeting deadlines and objectives.