Job Vacancies at Tsebo Solution

Duties & Responsibilities    

ADMINISTRATION 

Opening Service Jobs:

• Initiate and coordinate the creation of service jobs, ensuring accurate documentation of job details and client requirements.
• Collaborate with the service team to gather necessary information for job initiation.

Ordering Stock:

• Manage inventory levels by placing orders for necessary stock and equipment.
• Coordinate with suppliers to ensure timely delivery and maintain optimal stock levels.

Invoicing Services Jobs:

• Generate accurate and timely invoices for completed service jobs, incorporating all relevant charges and expenses.
• Verify job details against service agreements and contracts to ensure correct billing.

Scheduling Services Jobs:

• Efficiently schedule service jobs, considering factors such as technician availability, client preferences, and job urgency.
• Communicate schedules to the service team, ensuring alignment with customer expectations.

Arranging Supplier Payment:

• Facilitate the processing of supplier invoices and ensure timely payments.
• Maintain strong relationships with suppliers to negotiate favourable terms and resolve any payment issues.

Monthly Reporting:

• Prepare comprehensive monthly reports detailing the status of opened versus invoiced service jobs.
• Provide forecasts for the upcoming month regarding invoiceable jobs, assisting in financial planning and resource allocation.

Skills and Competencies    

• Proven experience in service coordination or a related field.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in using job management software and MS Office applications.
• Excellent communication skills for effective collaboration with internal teams, clients, and suppliers.
• Detail-oriented with a focus on accuracy in invoicing and reporting.
• Ability to analyse data and generate insights for continuous process improvement.
• Knowledge of inventory management practices and procurement processes.  

Qualifications    

• Grade 12 
• Computer Literate / Certificate
• Office Administration Certificate 

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Duties & Responsibilities    

New Business Development

• Prospect for potential new clients and turn this into increased business
• Cold call as appropriate within your market or geographic area to ensure a robust pipeline of opportunities
• Meet potential clients by growing, maintaining, and leveraging your network
• Identify potential clients, and the decision makers within the client organization
• Research and build relationships with new clients

Business Development Planning

• Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends
• Present to and consult with mid and senior level management on business trends with a view to developing new services, products, and distribution channels
• Identify opportunities for campaigns, services, and distribution channels that will lead to an increase in sales
• Using knowledge of the market and competitors, identify and develop the company’s unique selling propositions and differentiators

Management and Research

• Submit weekly progress reports and ensure data is accurate
• Ensure that data is accurately entered and managed within the company’s CRM or other sales management system
• Forecast sales targets and ensure they are met by the team
• Track and record activity on accounts and help to close deals to meet these targets
• Work with marketing staff to ensure that prerequisites (like prequalification or getting on a vendor list) are fulfilled within a timely manner

Skills and Competencies    

• As a Business Development Manager you should have the following skills and knowledge
• Leadership skills
• Good Communication skills
• Good understanding of finance
• Marketing skills
• Report writing skills
• Understanding of spreadsheets
• Problem-solving
• Independence
• Teamwork

As a Business Development Manager you should have the following competencies

• Good business sense
• A deep understanding of marketing principles
• A positive attitude
• Negotiation skills
• Plenty of initiative
• Motivation for sales
• Prospecting skills
• Sales planning
• Identification of customer needs and challenges
• Territory management
• Meeting sales goals

Qualifications    

• Bachelor’s degree in related field
• At least 6 years of product development experience, including experience in a management or team lead role
• Experience with the most current technologies and products used in the industry

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About Us    

Tsebo Facilities Solution is looking for a Finance Administrator To support the Workplace Co-ordinator by providing financial administrative and accounting support on the contract ensuring compliance to standard policies, procedures and processes in a manner that achieves the objectives of the  contract through excellent workplace service delivery in daily operations and according to the master service agreement.

Duties & Responsibilities    

Operational Delivery:

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance reports as required by your Manager
• Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorisation levels
• Monitor all orders on a daily basis
• Ensure all requests to purchase are followed by a quotation
• Match quotations, purchase orders and invoices on the Infor EAM system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure satisfactory completion of jobs and the delivery of jobs by requesting an original invoice and ensure it logged on a spreadsheet
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly
• Adhere to cut off dates stipulated by TFS and the client. Liaise with client finance team on payments to suppliers
• Provide Infor EAM reports monthly or as requested by the TFS team and client
• Assist with the compilation, preparation and review of monthly variance reports
• Liaise with the Workplace Coordinator on the compilation of the TFS operating budgets
• Ensure all invoicing deadlines are met for both client and TFS
• Ensure all sub-contractors adhere to the invoicing cut off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut off periods
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance

Overarching Contractual Delivery 

• Ensure all client financial policies and procedures are complied with and:where required provide data to support client reporting requirements; at all times during this Agreement act in client’s best financial interest; operate a transparent “open” book approach to the financial management of the services; expenditure management and approvals; and financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year
• Assist with all required financial reporting when required.

Customer Focus

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Conduct client satisfaction survs to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.

Skills and Competencies    

• Knowledge of facilities management and the hospitality industry.
• Good understanding of the utilisation of the INFOR EAM system.
• Proficiency in English; knowledge of additional languages is a plus
• A customer-oriented and professional attitude
• Outstanding communication skills both oral and written
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.
• Knowledge and understanding of service level agreements
• Excellent report writing skills
• Problem solving and analytical skills
•  Financial and business acumen
• Budgets

Qualification

• Grade 12 (non-negotiable) plus….
• Bookkeeping/Accounting Certification or equivalent
• Computer literacy on MS Office and Infor EAM
• Minimum 3 years’ experience in finance in a similar
   

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About Us    

Tsebo Facilities Solution is looking for a Talent and Resourcing Specialist who will be responsible for identifying candidates with highly technical and specialized skills to fill current or future vacancies. Primarily interact with potential candidates personally or online, and schedule interviews with HR staff members. Responsible to maintain candidate database for mobilizations / New Business and pipeline for BAU and provide a strategic candidate sourcing service to The Talent Acquisition Function through using competitor intelligence and market insights, as well talent mapping. Using a data driven approach, you will be required to be proactive in interacting with interviewers, hiring managers, candidates, and the wider TA team.

Duties & Responsibilities    

General:

• Communicates with HR for the available positions and their requirements
• Creates job postings and sends recruitment emails
• Manages candidate interview schedule with HR
• Maintains social media and professional networks to interact with potential candidates
• Develops database for current and future hires
• Crowdsources potential candidates
• Coordinating with Hiring Managers to determine position requirements.
• Interacting with potential candidates on professional networks and social media
• Contacting industry partners for candidate referrals
• Identifying and screening potential candidates
• Organizing and conducting online screening and interviews
• Creating talent pipelines for current and future hires.
• Measuring and recording conversion rates.
• Follow-up on internal referrals
• Develop a sourcing strategy
• Generate candidate leads
• Use technology and tools, such as candidate sourcing software
• Proactively source candidates and conduct candidate outreach nationally
• Provide analytics and reporting to T&R team leader

Strategy:

• Deliver role -specific sourcing strategies and other talent identification initiatives
• Design search strategies and identify, map and pipeline or approach the spectrum of candidates that meet the various role requirements.
• Identify target populations of candidates via the Tsebo Applicant tracking systems, online databases (such as LinkedIn), conference websites, Google searches, other search engines and information gleaned from other market research.
• Conduct benchmark research to generate talent insights for decision making.
• Provide support to the Talent and Resourcing Manager in building and launching key processes
• Contribute to discussions on trends and identify gaps / high risks areas of concern following data analysis to allow the business to develop risk mitigation strategy in connection with recruitment.
• Collaborate with the larger HR team to designing a knowledge management framework for all research work, drive efficiency, and ensure business continuity.
• Adhoc reports/presentations on talent insights

Skills and Competencies    

• Experience as a seasoned talent sourcer
• Proactive and solution- focused
• Excellent communication skills
• Ownership and accountability
• Advance research skills, curiosity, and initiative.
• Business partnering and stakeholder management
• Attention to detail and presentation skills (MS Office).
• Ability to act with discretion regarding sensitive information and confidential intellectual property.
• Strong organisational skills; including project management skills

Qualifications    

• National Diploma / Matric
• Must have a relevant degree in HR, Business Administration
• Must have a relevant degree in HR, Business Administration
• Experience in research, analysis and insights
• Good commercial understanding and knowledge of various industries
• Minimum 3 – 5 years recruitment experience in a large
• organization preferably in a Services Industry
• Experience in research, market mapping, and stakeholder management
• Experienced LinkedIn user, as well as other search engines and talent tools
• Research-driven with the ability to work accurately and effectively under pressure and in a dynamic working environment.
• Excellent communication skills both written and verbal and able to communicate research within team and engage with candidates with varying professional levels.
• Good commercial understanding and knowledge of various industries.
• Advanced knowledge of sourcing techniques including Boolean search and AI platforms.
• Hands-on experience with sourcing tools.
• Proven track record of current network LinkedIn connections etc.

go to method of application »

About Us    

Tsebo Facilities Solution is looking for a Finance Administrator To support the Workplace Co-ordinator by providing financial administrative and accounting support on the contract ensuring compliance to standard policies, procedures and processes in a manner that achieves the objectives of the  contract through excellent workplace service delivery in daily operations and according to the master service agreement.

Duties & Responsibilities    

Operational Delivery:

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance reports as required by your Manager
• Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorisation levels
• Monitor all orders on a daily basis
• Ensure all requests to purchase are followed by a quotation
• Match quotations, purchase orders and invoices on the Infor EAM system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure satisfactory completion of jobs and the delivery of jobs by requesting an original invoice and ensure it logged on a spreadsheet
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly
• Adhere to cut off dates stipulated by TFS and the client. Liaise with client finance team on payments to suppliers
• Provide Infor EAM reports monthly or as requested by the TFS team and client
• Assist with the compilation, preparation and review of monthly variance reports
• Liaise with the Workplace Coordinator on the compilation of the TFS operating budgets
• Ensure all invoicing deadlines are met for both client and TFS
• Ensure all sub-contractors adhere to the invoicing cut off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut off periods
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance

Overarching Contractual Delivery 

• Ensure all client financial policies and procedures are complied with and:
• where required provide data to support client reporting requirements;
• at all times during this Agreement act in client’s best financial interest;
• operate a transparent “open” book approach to the financial management of the services;
• expenditure management and approvals; and
• financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year
• Assist with all required financial reporting when required.

Customer Focus

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Conduct client satisfaction survs to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.

Skills and Competencies    

• Knowledge of facilities management and the hospitality industry.
• Good understanding of the utilisation of the INFOR EAM system.
• Proficiency in English; knowledge of additional languages is a plus
• A customer-oriented and professional attitude
• Outstanding communication skills both oral and written
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.
• Knowledge and understanding of service level agreements
• Excellent report writing skills
• Problem solving and analytical skills
•  Financial and business acumen
• Budgets

Qualification

• Grade 12 (non-negotiable) plus….
• Bookkeeping/Accounting Certification or equivalent
• Computer literacy on MS Office and Infor EAM
• Minimum 3 years’ experience in finance in a similar