Jobs Available at Department of Tourism

REQUIREMENTS :

• A recognised NQF Level 7 qualification in Public Administration/ Management/ Office Administration. Five years’ relevant working experience in providing executive support, of which three years must be at a supervisory level. Knowledge of administrative procedures. Knowledge of project management. 

DUTIES :

• The successful candidate will be responsible for planning and scheduling all meetings and updating the diary based on Ministerial and Parliament’s schedule; managing the DG’s diary for appointments and meetings; liaising with the Minister’s office on a daily basis to check the Minister’s availability for branch events as and when the Minister is required to attend these events;
• liaising with Ministry on the Minister’s local and international events and checking if the DG/ Departmental support is needed and loading the information on the departmental calendar; ensuring that statutory meetings are loaded on the departmental calendar; liaising with the Parliamentary Liaison Officer in Cape Town to determine Parliament’s calendar for Cabinet Lekgotlas, Departmental presentations to the Portfolio Committee etc; updating the department’s calendar regularly; sourcing minutes and other information on internal and external meetings attended by the DG; identifying and following up with relevant branches/units tasked with the implementation of decisions and resolutions; preparing progress reports regarding the implementation of decisions; coordinating the preparation and support for all DG’S meetings;
• ensuring that the DG receives briefing notes for meetings one week before the meeting; ensuring that meeting files are prepared two days before the meetings; ensuring that all logistical arrangements for meetings are well coordinated; travelling with DG to provide executive and admin support; receiving minutes of Top Management meetings and developing action lists of the decisions from the meetings; making follow ups with DDG’s and branch administrators on progress report of action list derived from Top Management Minutes; assisting the DG in day to day activities; managing the office of the DG’s reception; typing letters as directed by the DG; handling confidential matters/ correspondence intended for the DG; ensuring the effective and efficient functioning of the DG’s office; ensuring alignment of time with departmental strategic priorities and targets;
• writing reports and general correspondences; preparing and compiling monthly performance reports for Office of the DG meetings; liaising with internal and external clients; maintaining information sharing between the DG and stakeholders; screening incoming calls and directing them to relevant officials; ensuring hospitality in the office of the DG; establishing and maintaining professional relationships with clients and stakeholders, different Ministries and the SAT Board; handling and coordinating all inter departmental communication to the DG; manage the travel arrangements for domestic and international trips and ensure that meetings are well coordinated, procurement of goods and services for the office, manage the messenger driver services for the DG’s office. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. Ability to communicate well with different people in different levels and from different backgrounds. 

DUTIES :

• The successful candidate will be responsible for receiving data and creating monthly folder for record data management; cleaning and transferring PEP project reported data to PEP reporting system (PEPRS) simplified form; uploading verified cleaned data on the PEPRS and submitting for authorization; analysis of demographic information;
• identifying female, youth and persons with disability from PEP project report; populating lists of all received PEP project report on a balance score card; capturing number of beneficiaries, days worked, reporting month, date received and year captured; using PEP weekly comprehensive report to check if what comes from the PEPRS is the actual data captured; using lists of eligible projects submitted from regional offices on a monthly basis. 

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REQUIREMENTS :

• Grade 12 certificate or equivalent. Basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics. Basic knowledge and insight of the Public Service financial legislations, procedures and Treasury regulations (PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). 

DUTIES :

• The successful candidate will be responsible for clearing BAS exceptions online; requesting BAS reports and clearing PMG accounts; processing journals on BAS; receiving entity information to create, import, link or maintaining on BAS and LOGIS; capturing on Safetyweb and obtaining bank details verification; filing entity information and making sure all entities have a verified report from Safetyweb and a CSD report if applicable; attending to enquiries received with regard to entities; signing off Logis procurement forms for verification of banking details; checking verification status of project bank details prior to processing payments; receiving and printing notifications from National Treasury for CR transfer payments to authorise; receiving copies of payment documents and payment stubs from the credit section;
• checking and verifying that the information captured on BAS is correct on Safetyweb and authorise; printing a status report on Safetyweb and updating register and filing the documents; receiving financial batches from different sections; verifying and signing reports that all batches are received; reconciling user reports with the BAS payment register; sorting batches in form type and number sequence; reconciling batches received with the different BAS registers; following up on outstanding cases; filing reconciled payment registers and batches in storeroom and maintaining neatness of the documents; archiving documents; printing and reconciling payment stubs and disbursement reports; extracting payment stubs for internal and external clients on request. 

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REQUIREMENTS :

• NQF level 1 or 2 (Abet level 2 certificate or equivalent). 

DUTIES :

• The successful candidate will be responsible for cleaning kitchen utensils and equipment; providing catering support services; keeping stock of kitchen utensils and equipment; applying hygiene and safety measures; maintaining quality control measures of all food provided; removing garbage disposal; preparing food, snack, and beverages; setting up and conveying crockery, cutlery and equipment to dining areas; serving food and beverages; taking responsibility for food supplies and report waste and losses.