Vacancies at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma)/ or equivalent qualification in any of the Social Sciences, Built Environment disciplines (Civil Engineering or Construction related); Training and Skills Development. Relevant years of working experience at a Junior Management /Assistant Director equivalent level in Programme and project management. A valid driver’s license 

DUTIES :

• Management and implementation of the National Youth Service (NYS) programme at the Mmabatho Regional Office. Liaison with Project Managers to ensure that EPWP requirements have been included in contract document to contribute towards training of NYS participants and employment of general labour. Prepare specifications for inclusion in the bills of quantities and conduct recruitment. Report work opportunities and National Youth Service participants recruited. Liaison with all relevant stakeholders to ensure their buy-in and participation in the National Youth Service. Ensure reporting of EPWP NYS participants and EPWP general labour from projects implemented at the Mmabatho Regional Office. Compile progress reports on the different programmes being managed. Management of the budget of the component including compilation of budget reports. Manage the sub-directorate.

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Property Management or Facilities Management. Appropriate years of experience in Properties Management or Facilities Management at Junior Management level/Assistant Director Equivalent. Valid driver’s license

DUTIES :

• The effective facilities management of Electrical, Mechanical and Building. The implementation of procurement policies co-ordinate the preparation, analysis, negotiation and review of contracts related to purchase equipment and services. Ensure compliance with Occupational health and safety Act. Provide guidance on the implementation of the policy. Monitor and evaluate impact and effectiveness of the policies, provide continuous feedback on compliance with policy.
• The management and recruitment of selection black emerging enterprise-provide information on current requirements and suppliers to express an interest: ensure compliance with procurement procedures and legislation: assess new service provider profile and ensure that a proper enterprise has been selected to carry out the assigned duties: utilise state expenditure to promote emerging black enterprise. Manage unplanned maintenance. Ensure the availability of sound functional, safe and habitable structures and services.
• Prepare and control the budget of unplanned maintenance. Provide and co-ordinate a preventative maintenance schedule. Ensure quality control of workmanship and material by means of inspections and corrective actions. Ensure that service contracts are in place. Ensure that services provided are value for money. The effective supervision of resources oversee the development and training of staff. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Supply Chain Management/ Finance/ Procurement/ Public Management/ Public Administration/ Internal Audit and Logistics. Extensive credible experience at a Junior Management/ Assistant Director equivalent level, with appropriate functional working experience in Supply Chain Management in Acquisition Management or Contract Management and extensive experience on management of resources. Valid driver’s licence

DUTIES :

• Develop and implement the acquisition Management systems and appropriate acquisition Management internal controls and audit trails in the Department. Facilitate and manage the business process cycle (inviting, evaluating, adjudicating, and awarding) for all bids in terms of SCM regulations. Ensure proactive management and tracking of tenders and quotations for goods and services. Eligible knowledge of acquisition for REMS and Infrastructure Projects. Provide regular progress report to management highlighting procurement trends, problems, risks, deviation, delays and make appropriate recommendations for improvements. Manage the Departmental Bid Evaluation and Adjudication Committees secretariat. Compile and analyse management reports from various strategic activities. Provide strategic report, advice and guidance to all responsibility managers to ensure compliance with Supply Chain Management regulations. Management of human resource related issues including the implementation and facilitation of adherence to policies and process in Acquisition Unit. 

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REQUIREMENTS :

• A Minimum of three-year tertiary qualification (NQF in level 6/National Diploma) in Auditing/Accounting/Computer Science. Certified Information Systems Audits (CISA). Practicing Information Systems Auditor with Relevant working years of experience at Junior Management/Assistant Director level. Professional Registration with the Institute for Internal Auditors (IIA) or Information Systems Audit and Control Association (ISACA). Driver’s License. 

DUTIES :

• Assist the Director during the strategic planning process and with the planning of computer audit activities. Develop computer audit objectives that address the risks controls and governance processes associated with the activities under review; Review the Develop computer audit procedures that achieve the engagement objectives; set both the scope and degree of testing required to achieve the assignment objectives in each phase; submit audit program for approval to the Director prior to the commencement of audit assignments;
• Plan and monitor computer audit projects within set timeframes, and individuals responsible for the assignment to ensure that objectives are achieved, quality is assured and staff is developed; Ensure that conclusions and audit results are based on appropriate analysis and evaluation; Provide technical and administration support to the compliance performance, financial and operational audits. Attend exit conference on completion of Audit assignment and present audit results. Implement a Quality Assurance and Improvement program to ensure compliance to the IIA Standards and Unit Policies and Procedures. Expected to conduct regular audits on key financial controls; compliance audits; predetermined objectives, performance audits and IT Audits as identified. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma)/Degree in Auditing, Financial Management, Law or Criminology. Possession of Certificate in Forensic and Investigative Auditing will be an added advantage. Relevant years of working experience in fraud investigations at a Junior Management/Assistant Director equivalent level. A valid driver’s licence.

DUTIES :

• The successful candidate will be responsible for the following duties in the office of the Director-Fraud Awareness and Investigations: To plan and implement special forensic operations and projects, gather comprehensive and complete evidence of alleged serious mismanagement of resources or unprofessional conduct, ensure the referral of alleged serious mismanagement of resources or unprofessional conduct to the relevant authorities, supervise, maintain and co-ordinate the forensic investigators attached to the unit. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF level 06/ National Diploma) in a build environment (Civil Engineering /Construction Management/ Project Management). Relevant years of experience in a build environment field including supervisory level. (Safety Management qualification/Certificate will serve as an added advantage).

DUTIES :

• Ensure and facilitate the implementation of the Occupational Health and Safety Act and regulations within the Region. Effectively manage general administration and safety regulations. Conduct proactive and reactive inspection in a state and leased facilities including construction projects. Approve and ensure each contractor H & Safety plan is maintained on the construction site. Facilitate the issuance of the occupancy certificate as per the local authority/municipality. Monitor compliance on access facilities for people with disability.
• Provide support when the emergency arise and prepare incident report. Conduct incidents investigation and generate the report with recommendation. Facilitate the appointment of health & safety representative, First Aiders and Fire Marshals. Facilitate the training sessions for health safety committee members including the information sessions. Compile and conduct the presentations and facilitate the activation of the emergency evacuation procedures in accordance with the building regulation & Municipality by-laws. Provide technical advice to client’s departments and attend internal and external meetings on OHS matters. Consolidate the monthly/quarterly and annual reports for the OHS directorate in the regions. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF level 06/National Diploma) in a build environment (Mechanical). Relevant years of experience in a build environment field including supervisory level. (Safety Management qualification/Certificate will serve as an added advantage). Extensive knowledge of the build environment. Valid driver’s license.

DUTIES :

• Ensure and facilitate the implementation of the Occupational Health and Safety Act and regulations within the Region. Effectively manage general administration and safety regulations. Conduct proactive and reactive inspection in a state and leased facilities including construction projects. Approve and ensure each contractor H & Safety plan is maintained on the construction site. Facilitate the issuance of the electrical certificate of compliance Ensure lifts, boilers, Incinerators, stand-by generators including water treatment plant equipment are safe without risk. Provide support when the emergency arises and prepare incident report. Conduct incidents investigation and generate the report with recommendation. Facilitate the appointment of health & safety representative, First Aiders and Fire Marshals. Facilitate the training sessions for health safety committee members including the information sessions. Compile and conduct the presentations and facilitation the activation of the emergency evacuation procedures in accordance with the building regulation & Municipality by-laws. Provide technical advice to client’s departments and attend internal and external meetings on OHS matters*Consolidate the monthly/quarterly and annual reports for the OHS directorate in the regions. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06/National Diploma) specializing in accounting. Relevant years of experience in debt management at State Accountant level (07) in a GRAP environment. (Supervisory skills and articles will be an added advantage). 

DUTIES :

• The successful candidate will: Assist effective management of accounts receivables as well as implementation and maintenance of debt risk management system. Co-ordinate the financial processes for the recovery of funds owed to the department. Co-ordinate the compilation of invoices and claims based on consolidated details and calculate monthly advance charges for Client Departments. Ensure timeous payment of advances on accommodation charges. Ensure that clients are billed timeously. Compile/Manage the compilation of accounts receivable reports and GRAP accounting of leases. Assist regional offices to reconcile the accounts and ensure completeness and accuracy.
• Collate all sub-directorate financial reports, including Regions. Assist in management of timeous resolution of audit queries. Record and manage claims issued to National Government Departments, for accuracy and recoverability. Communicate with client departments regarding non-payment of services and advances. Monitor and manage the consolidated payments reconciliation on SAGEX3 Financial System. Report on revenue collected by the department, follow up on non-payment of invoices and assist with the management of the Debt Management team. Monitor the year end consolidation and submission of AFS inputs.

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Economics, Finance Management, Accounting, Internal Auditing, Real Estate and Business Management or equivalent. Valid driver’s license. Knowledge of PFMA, Treasury Regulations and other transcripts. 

DUTIES :

• Responsible to supervise the expenditure on properties through supervising payments of rates and taxes, municipal services, lease rentals and other property related payment in the region. Implement long-term strategies to contain municipal services expenditure. Ensure a sound property expenditure management system, including minimization of accounts payable to avoid fruitless, wasteful, irregular and unauthorised expenditure. Assist in the compilation of the sub-directorate’s budget.
• Ensure that an accurate asset register is in place and maintained regularly for use in processing expenditure for all state-owned properties. Ensure that all financial transactions for four stages of the life cycle of the property are recorded and monitored on PMIS. Responsible for implementing strategies to ensure good audit reports. Supervise staff and manage their performance according to the Performance Management System. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Internal Auditing or Financial Accounting and relevant working experience in Auditing. Registration with the institute of internal auditors. A valid driver`s licence. Possession of an Internal Audit Technician (IAT) and or Professional Internal Audit Technician (PIAT) qualification will be an added advantage.

DUTIES :

• Conduct audit programme steps. Conduct audit fieldwork and collect relevant, sufficient and useful audit evidence. Assess and evaluate audit evidence. Develop audit working papers. Develop audit findings. Undertake the administrative functions of the Regional Internal Audit section. Co-ordinate the administration of the office. Ensure adequate resources for the Office. Manage office management systems. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) or equivalent qualification in Accounting, Financial Management with relevant years of experience in Accounting, coupled with extensive working experience on PFMA, Treasury Regulations, guidelines and policies applicable in government. 

DUTIES :

• Report to Assistant Director: Financial Accounting. The incumbent’s responsibilities shall include, among others: Monitor and control the adherence/compliance to sound accounting practices, prescribed policies and regulations governing debtors and receipts. Ensure correct allocation of revenue and journals. Compilation of inputs to Interim and Annual Financial Statements. Ensure effective management of Cashier’s Office and prepare administrative reports applicable. Ensure effective and economical management of debtors and prepare various systems reconciliations. Ensure proper responses to internal and external Audit Requests/ Queries/ Findings and the implementation of audit recommendations. Ensure effective management and supervision of subordinates in area of responsibility. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) (T/N/S streams) in Building/Civil/Quantity Surveying; Facilities Management, OR (N3 and a passed trade test in the building environment and three (03) to five (05) years technical experience in Built environment field). A valid driver’s license. 

DUTIES :

• Manage day-to-day building maintenance project activities to facilitate effective project execution in terms of costs, quality and time existing State accommodation. Manage project costs, estimates and monitor and control the processes of controlling changes in line with allocated day-to-day maintenance budget. Conduct site inspections to ensure compliance to specifications sort out by the department. Assist in site handovers; first and final deliveries. Ensure compliance with OHSA and National Building Regulations. Assist in the development of building programs and conditional surveys and reporting regularly to management on the progress thereof. Ensure all work executed complies with PW371 standard and specification, Budget management, render a co-ordinated and professional service at all levels regarding the maintenance and management of DPWI clients. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Information Technology / Information System, Computer Systems Engineering, Computer Sciences or relevant qualification. A+ and N+ certificates with a relevant years of working experience in desktop support in a network environment. Computing, good communication, interpersonal and report writing skills. 

DUTIES :

• Provide advanced desktop support and maintenance across Microsoft applications, business application access, and unified communications solutions. Detect, troubleshoot, and repair faults on LAN/WAN infrastructure, PCs, peripherals, network points, and software. Assist with the planning, design, and implementation of LAN/WAN infrastructure as well as desktop, laptop, and printing solutions. Provide and maintain printing services for transversal systems such as LOGIS, PERSAL, BAS, WCS, and PMIS. Manage and maintain a secure, stable, and virus-free network environment. Deliver end-user support for data backups and restoration. Monitor local area networks to ensure optimal performance. Liaise with suppliers and manufacturers to resolve end-user incidents. Install, configure, and support software and applications as required.
• Plan and organise the deployment of computer programs, applications and networks (Laptops, Printers, Network cabling, Audio-visual, Wi-Fi Access, Business applications etc.). Identify user requirements for acquisition and maintenance of equipment and computer programs. Include user and office infrastructure or systems requirements on annual Acquisition Plans. Receive and support service providers and technical engineers for specialised network or applications installations. Prepare and participate on migration of user profiles on newly deployed systems or applications. Install and maintain computer systems and networks to achieve the highest functionality and optimise the role of technology. Set up workstations with computers and necessary peripheral devices (routers, printers etc.).
• Check computer hardware to ensure functionality. replacing parts as required. Install and configure computer hardware, operating systems and applications. Identify aging hardware and software and report on the findings. Provide technical support to end-users on IT related incidents and service requests. Monitor Help Desk tickets and resolve user issues. Perform troubleshooting to diagnose and resolve problems (repair or replace parts, debugging etc.). Create temporary user accounts and reset passwords ensuring that the correct permissions and data security are applied. Perform remote troubleshooting through diagnostic techniques and pertinent questions. Provide a reliable and stable network environment. Install and configure LAN and WAN devices. Install and configure Wi-Fi Access points. Install and Configure Wi-Fi Client on users PC’s. Deploy and upgrade network servers. Monitor LAN and WAN performance and troubleshoot issues. Monitor IT inventory. Perform periodic preventative maintenance and updates. Maintain service records. Maintain records/logs of repairs and fixes and maintenance schedule. Analyse history of software or hardware issues and make recommendations to prevent future problems. Analyse service requests to identify common trends and underlying problems. Identify and suggest possible improvements on procedures. Ensure full compliance with the data protection act. 

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REQUIREMENTS :

• A minimum of degree (LLB) with at least 5 years’ appropriate post qualification legal experience or (05 years’ experience as an in-house legal advisor or legal/contract administrator). Willingness to travel on an ad hoc basis and adapt to a work schedule in accordance with professional requirements, A valid driver’s licence. 

DUTIES :

• Management of the provision of general legal advisory support services to the department and Ministry. Management of all litigious matters for and against the Department and Ministry. Management of the legal advisory services on the drafting, vetting and amendment of contracts. Oversee the exploration of efficiency measures introduced. Provide general legal opinions to line function. Liaise with the office of the state attorney and consult, provide instructions, facilitate the compilation of documents in litigation cases. Consult with line function and take instructions. Management of litigation and debt files. Attend to PAIA and PAJA requests from line function. 

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REQUIREMENTS :

• A Minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Human Resources Management or Public Administration. Appropriate experience in Human Resources Management with emphasis on Human Resource Administration. A valid driver’s license (Condition of Services and Pensions). 

DUTIES :

• Administration of condition of services and benefits. Providing an advisory function to DPWI staff on Human Resources policies. Processing of appointments and service terminations. Administration of pension benefits. Assist in the policy reviews related to condition of services. Ensure that relevant stakeholders are involved on policy making processes. Assist in sourcing information needed to report on Audit findings. Compile monthly reports to HR Manager.

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF 6/National Diploma) in Commerce, Real Estate Management, Project Management, Business Administration/management, Asset Management. Appropriate relevant experience in Property / Immovable Asset Register Management. Experience in State Land administration and verification of immovable asset (land and buildings) or related. A valid driver’s license.

DUTIES :

• Carry out the physical verification of immovable assets. Conduct and administer physical verification of immovable assets in line with IAR verification support tools. Identify and record improvements to state property in IAR. Correctly capture disposals in the IAR. Participate in vesting of land parcels and endorsement of Title Deeds provide admin support for Immovable Asset Register projects. Ensure the safekeeping of all project documentation. Provide administrative support services to immovable asset Register Sub-Unit 

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REQUIREMENTS :

• A minimum of tertiary qualification (NQF level 6/National Diploma) in Public Administration/ Public Management or Business Management. A candidate must have knowledge and experience of working in financial systems (Reapatala, Archibus) and relevant years of working experience in Record Management environmental and a valid driver’s license. 

DUTIES :

• Provide supervisory and administration support for registry counter services. Ensure all invoices received are captured on Reapatala system. Ensure the proper handling of incoming and outgoing correspondences. Attend to clients’ queries. Provide weekly/ monthly statics and report on the capturing of invoices. Distribute notices on registry issues. Facilitates request for bulk photocopying as required. Administer an effective filing system according to record classification. Continuously monitor and assess the records management system to ensure compliance with applicable guidelines and prescripts.
• Ensure payment of Post Office private bag account. Facilitates and supervise registration and dispatching of mail, and ensure confidential mail is delivered unopened. Ensure that unclaimed of undeliverable letters are returned to the post office. Provide general administration, supervisory functions and performance evaluation of staff. Allocate duties and perform quality controls. Provide leadership to subordinates with regard to all aspects of work. Facilitate training and development of subordinates. Perform any other duties as per the requirements of the Unit. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Secretarial Diploma, Office Management, Management Office, Business Administration, Public Administration / Public Management. Relevant years of working experience. 

DUTIES :

• Provides a secretarial/receptionist support service to the Regional Manager. Record the engagements of the Regional Manager. Utilises discretion to decide whether to accept/decline or refer to other employees, request for meetings, based on the assessed importance and urgency of the matter. Coordinate with and sensitises/advises the manager regarding engagements. Compiles realistic schedule of appointments. Renders administrative support services. Ensure the effective flow of information and documents to and from the office of the Regional Manager. Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager.
• Responds to enquiries received from internal and external stakeholders. Collect, analyse and collate information requested by the RM. Clarify instructions and notes on behalf of the RM. Ensure that travel arrangements are well coordinated. Manage the leave register and telephone accounts for the unit. Handle the procurement of standard items like stationary, refreshments etc. for the activities for the RM and the unit. Provide support to the Regional Manager regarding meetings. Collect and compile all necessary documents for the RM to inform him/her on the contents. Record minutes/decision and communicates to relevant role-players, follow-up on progress made. Prepare briefing notes for the RM as required. Coordinates logistical arrangement for meetings when required.
• Supports the manager with the administration of the budget. Collects and coordinates all the documents that relate to budget of the office of the RM. Assist the RM in determining funding requirements for purposes of MTEF submissions. Keep record of expenditure commitments, monitors expenditure and alert the RM of possible over and under spending. Check and correlates BAS reports to ensure that expenditure is allocated correctly. Identify the need to move funds between items, consults with the RM. Compares the MTEF allocation with the requested budget and informs the manager of changes. 

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REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 6/National Diploma) in Financial Accounting or equivalent qualification with relevant years of working experience in financial reporting. A valid driver’s licence and willingness to travel for official purposes.

DUTIES :

• Liaising with line function and other finance officials in order to obtain accurate and reliable inputs for financial reporting purposes within deadlines (focusing on assets, accruals, provisions, other liabilities and leases). Assist in preparing and consolidating workings, preparing disclosure notes and supporting workings for journals relating to financial reporting. Processing of journals on financial system. Ensure that workings are compliant with GRAP standards. Perform and manage administrative related functions as required by the unit. Support the Assistant Director in financial reporting tasks. 

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REQUIREMENTS :

A minimum of three-year tertiary qualification (NQF Level 6/National Diploma)/ Bachelor’s Degree specializing in Accounting

DUTIES :

• The successful candidate will: Capture and process fully supported invoices/invoices and receipts on SAGE. Compile accurate claims/invoices and issued to the client departments. Ensure that claims are issued timeously to the client departments and entities. Recover outstanding money from clients. Perform reconciliation of the client accounts and clear exceptions. Checking and controlling age analysis and clear suspense accounts. Render support to the management of the unit. Respond to all audit information requests in the directorate and gather information to resolve the audit queries. Liaise with Regions to resolve internal queries and queries from Debtors. Safeguard the Unit’s transaction documents. Submit AR related inputs for Annual and Interim Financial Statements consolidation. Prepare accurate adjustment and year end journals correctly classified in line with GRAP. 

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REQUIREMENTS :

• A minimum of Grade 10 or equivalent appropriate qualification as recognised by SAQA. Valid driver’s licence.

DUTIES :

• Transport Work Teams, Materials and Equipment: Transport work teams, material and equipment to various Magistrate Courts. Complete vehicle logbooks and trip authorization documentation. Pick up and drop off employees as assigned. Verify materials loaded onto the vehicle before departure. Assist with loading and unloading of materials and equipment. Ensure vehicles are not overloaded. Follow delivery schedules to ensure timely transportation. Perform Driver-Related Services. Transport departmental officials, clients and visitors as required. Maintain professional conduct and interaction with all stakeholders. Receive documents and items for transportation and ensure their safe delivery. Complete transport schedules and maintain accurate trip records. Maintain and Care for Assigned Vehicles Conduct daily vehicle inspection at the beginning of each shift. Ensure vehicles are clean, safe and properly maintained. Report vehicle defects, repair requirements, accidents, injuries and damage promptly. Operate vehicles in accordance with road traffic regulations and departmental policies. Maintain accurate records of vehicle usage and movement. 

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REQUIREMENTS :

• A Minimum of Grade 10 or equivalent appropriate qualification as recognised by SAQA. A valid driver’s license as well as a Professional Driving Permit (PDP).

DUTIES :

• Perform general messenger and delivery services. Sort and arrange correspondences in the registry. Collect submissions and other documents from the assigned office. Render a driver service including driving light and medium motor vehicles to transport passengers, performing routine maintenance on the allocated vehicle. Sort mail, files, documents and parcels. Render delivery services. Ensure that items to collect are sealed and addressed. Deliver mail, files, documents and parcels to addressees. Ensure that the recipients sign on the delivery book/register. Record contents and physical addresses in the delivery book/register. Perform general office assistant tasks. Make copies, fax and shred documents. Render auxiliary administrative support as required. Support the security profile of the office. Support registry related activities. Support operator related activities. 

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REQUIREMENTS :

• A minimum of ABET level 04/Grade 09. No experience required. A minimum of Grade 10. Good interpersonal skills.

DUTIES :

• Mowing of lawn areas, both developed and veld grass areas. Watering of plants and avoiding plants dying of malpractice. Keep flower and shrub beds weed free cultivated and well maintained; Pruning dead flower heads of plants in bed, fertilizing lawn and plant beds; Planting of new mother stock material in the area; Assisting in plant propagation area; Sweep and rake hard surfaces in responsibility area; Upholding good conduct at all times; Cleaning of restrooms allocated to DPW as per schedule.